To avoid unnecessary delays please note:
- sea freight - 5 working days notice are required to consider an application, arrange an inspection and to prepare a certificate
- air freight - 2 working days notice are required
These rules will be strictly enforced.
Commercial information for the purposes of Letter of Credit will not be included on the Phytosanitary certificate. However, the Letter of Credit reference number can be added.
Further notes on the form
Most of the information required is self-explanatory. However, the following notes are provided for clarification:
Part 1 - ‘Name of Exporter’
Enter details of the name of the individual or company that will be shown as the consignor (sender) on the printed and authorised phytosanitary certificate. This information identifies the source of the consignment to facilitate ‘trace back’ and audit by the Forestry Commission. The name and address should be located in the exporting country. The name and address of a local exporter’s agent or shipper should be used.
Part 2 - ‘Address of Exporter’
Enter the postal address, post code, contact telephone number, fax number and email address of the applicant, and a contact name of an individual who can answer detailed questions about the consignment. Also see the note at Part 1 above.
Part 3 - ‘Address where goods will be available for inspection’ (if different from Part 2)
Enter address details of premises where the goods can be inspected by a Plant Health Inspector if necessary.
Part 4 - ‘Services Required/Details of Consignments’
a.) The name of the consignee receiving the goods in the importing country.
b.) The address (and name as above) of the consignee. This should be in sufficient detail to enable the importing countries authorities to confirm the identity of the consignee. The importing country may require the address to be a location in the importing country.
c.) The name of the seaport or airport in the importing country. This should be the first point of arrival in the country of final destination. The point of entry of the first country of importation should be listed where more than one country is listed in the ‘TO’ section. The point of entry for the country of final destination should be listed in cases where the consignment only transits through another country. If the country of transit is also listed in the ‘TO’ section, the points of entry into the transit country, as well as the final destination country, may be listed (for example, point A via point B).
d.) The name of the seaport or airport in Great Britain (GB).
e.) The date of export from GB.
f.) A description of the wood or wood products which are subject to phytosanitary control. Reference to the numbers of wooden pallets, crates, boxes, packing cases, cable drums etc associated with a range of commodities should be made here, as should reference to any distinguishing marks stamped, branded, stenciled or labelled on them to aid identification of the consignment. If the wood packaging material has been stamped with a UK Wood Packaging Material Marking Programme mark containing the Forestry Commission’s Two Tree logo and a unique registration number then this can be noted here, or at part 4k if more appropriate. A brief description of the commodity being shipped in the wood packaging material (whether it be subject to phytosanitary control or not) can also be entered here to aid identity of the consignment.
g.) The names of tree species (ideally botanical, if known). In practice it is acceptable to state softwood (coniferous) or hardwood (non coniferous). However, to aid completion a few botanical names of tree species used for WPM construction are provided below:
|Western Red Cedar
h.) The country where the wood material was grown/originated from, if known.
i.) The serial numbers of phytosanitary certificates issued in the country of origin (if applicable). This section should only be completed when re-forwarding certificates are required (for example, when imported consignments of sawn timber are being re-exported).
j.) The dimensions or weight of either the individual wood packaging articles or the volume of timber used to construct them. If the actual commodity being transported is wood (for example, sawn timber or logs) then state the quantity in cubic metres for example. The quantity should be expressed as accurately as possible to enable officials in the importing country to adequately verify the contents of the consignment. Internationally recognised units and terms should be used where appropriate.
k.) The unique the Wood Packaging Registration number (ie FCXXXX) and treatment codes (ie DB-HT or DB-MB) as appropriate. Alternatively other marks relating to other countries’ wood marking programmes can be entered here.
l.) The means of conveyance. Terms such as Seafreight or Airfreight should be used.
Part 5 - ‘Special Conditions (including disinfestation and/or disinfection treatment)’
Enter the wood treatment type, such as Heat treatment (56oC at the core for a minimum of 30 minutes), Chemical Pressure Impregnation (CPI), Fumigation, Kiln Dried (>20%), etc.
Enter the details of any other additional information that in your opinion is technically justified and relates to the wood packaging or sawn timber that is the subject of phytosanitary control. Additional declarations should be only those containing information required by the importing country and not otherwise stated on the certificate. Additional declarations should be kept to a minimum and be concise. The text of additional declarations may be specified in, for example, phytosanitary regulations, import permits or bilateral agreements.
Part 6 - ‘Declaration’
Read the conditions of the declaration carefully before signing the application.
Part 7 - ‘Delivery Addresses, Purchase Order and Credit Customer Details’
a.) The contact’s name and full postal address of the premise where the completed certificate should be sent.
b.) The full postal address of the premise where any service charge invoices should be sent for payment.
c.) The customer purchase order number issued, which will be quoted on the invoice for cross-referencing to the number of the phytosanitary certificates.
d.) The credit customer number. This is the number allocated to customers that opt to operate a credit account with the Forestry Commission for the provision and invoicing of phytosanitary certificate services. Whenever this number becomes known to the customer (usually after receipt of the first invoice), it should be quoted on all applications submitted thereafter to assist the FC with invoice processing.