Guidance for recruiters using Civil Service Jobs vX
Instructions for recruiters in organisations using Civil Service Jobs vX. Covers getting an account through to managing pre-employment checks.
This guidance applies if you have a ‘recruiter’ profile in the Civil Service Jobs vX recruitment system.
Other Civil Service Jobs guidance:
- For candidates - Using the Civil Service Jobs website
- For vacancy holders - Guidance for vacancy holders using Civil Service Jobs vX
Before you start
If your organisation uses Civil Service Jobs, you will need an account.
Creating vacancies
There are two types of vacancy:
- apply online - candidates submit their applications within the system
- advert only - candidates make their applications elsewhere
Managing online tests
How to set up online tests on vacancies and manage candidates taking tests, including reviewing scores, issuing reminders and resetting tests.
Help and support for candidates
Some candidates need additional help or adjustments during the recruitment process.
They can specify this on their application before submitting it - the application will move to ‘Help required’ status so you can easily identify it.
Sifting candidates
How to review applications and enter sift results.
Sift results can be entered individually for each candidate or for multiple candidates in bulk.
Interviewing candidates
How to create an interview schedule, invite candidates, and enter and issue interview results.
Interview results can be entered individually for each candidate or for multiple candidates in bulk.
Managing reserve lists
When a candidate meets the required standard but can’t be offered a position immediately, they can be held on a reserve list.
Reserve lists are held for a specified length of time.
Pre-employment checks
How to set up and use online pre-employment checking processes.
Manually adding applications
If a candidate has been allowed to submit an offline application, recruiters can add their application to Civil Service Jobs vX.
Archiving completed vacancies
Once recruitment is complete, the vacancy should be archived.
Last updated 1 March 2024 + show all updates
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Guidance on archiving vacancies and deleting interview schedules added.
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Added new guide linked to manually uploading applications as a recruiter.
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Added new guidance on setting up and managing pre-employment checks.
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Added online tests guidance for recruiters.
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First published.