Further education and skills – guidance

Voluntary-aided schools: capital funding

Information for voluntary-aided schools about capital funding, including relevant forms.

Voluntary-aided schools

Voluntary-aided (VA) schools are maintained schools and often, but not always, have a religious character. These schools are eligible for capital funding by grant from the department.

VA schools are paid on a similar basis to other categories of school, but the governing body must usually pay at least 10% of the costs of capital work.

Responsibility for work to VA school premises is shared between the school’s governing body and the local authority (LA). The LA has responsibility for the playing fields and the governing body are liable for all other capital expenditure.

Voluntary-aided schools information system: apply for a password

The voluntary-aided schools information system (VASIS) is a password-controlled site for VA schools, LAs and dioceses to access information about projects, claims and allocations.

To apply for a password, contact Education Funding Agency (EFA) using the contact details at the end of this guidance.

Download forms

There are various forms related to capital expenditure at voluntary-aided schools. For individual forms and a brief description please see the table below.

Form description Form title
Application for approval of new capital works project Approval form
Application for additional costs for extra capital works above the original approval amount Additional costs approval form
Tender report certificate to submit tenders once approval to proceed to tender (APT) stage has been approved Tender report certificate form
Approval to proceed to tender claim form if the project has been approved using estimated costs Pre tender claim form
Tender approval stage claim form if the tenders have been submitted and approved Interim tender claim form
Final costs claim form to complete the project once all invoices have been paid by the school or diocese Final costs claim form
Changes to make to devolved formula nominated bank account EFA bank mandate form
For approval of land or premises to be acquired for educational use by voluntary bodies Site acquisition form
Private finance initiative unitary charge claims Unitary charge claim form

Contact EFA

For queries about capital funding for VA schools contact EFA at queries.va@education.gsi.gov.uk, or on:

  • 01325 735790
  • 01325 735793
  • 01325 735789