10. Your responsibilities
- check that your foreign workers have the necessary skills, qualifications or professional accreditations to do their jobs, and keep copies of documents showing this
- only assign certificates of sponsorship to workers when the job is suitable for sponsorship
- tell UK Visas and Immigration (UKVI) if your sponsored workers are not complying with the conditions of their visa
Your licence may be downgraded, suspended or withdrawn if you don’t meet them.
You must have HR systems in place that let you:
- monitor your employees’ immigration status
- keep copies of relevant documents for each employee, including passport and right to work information
- track and record employees’ attendance
- keep employee contact details up to date
- report to UKVI if there is a problem, for example if your employee stops coming to work
Changes to your business
You must report any significant changes in your own circumstances within 20 working days, for example if you:
- stop trading or become insolvent
- substantially change the nature of your business
- are involved in a merger or take-over
You must also tell UKVI if you’re changing your details, like your address or allocated roles.
To register a change of circumstances use the sponsorship management system (SMS).
Requests can take up to 18 weeks. You can register a change within 5 working days instead if you use the priority service. It costs £200.
You must make sure that foreign workers under 18 have suitable care arrangements for their:
- travel to the UK
- arrival in the UK
- living arrangements in the UK
You must also get a letter from their parents giving consent to the care arrangements.
You must get a Disclosure and Barring Service check on any of your workers who need it.
You’ll lose your licence if you don’t do this.
Children under 16
You must get a licence from the local education authority in the area where the child will work.