Sponsorship management roles
You need to appoint people within your business to manage the sponsorship process when you apply for a licence.
The main tool they’ll use is the sponsorship management system (SMS).
The roles are:
- authorising officer – a senior and competent person responsible for the actions of staff and representatives who use the SMS
- key contact – your main point of contact with UK Visas and Immigration (UKVI)
- level 1 user – responsible for all day-to-day management of your licence using the SMS
These roles can be filled by the same person or different people.
You can also appoint an optional level 2 user once you have your licence. This is an SMS user with more restricted access than a level 1 user, for example they cannot withdraw a certificate of sponsorship.
You and your staff will be checked to make sure you’re suitable for these roles. You may not get your licence if anyone involved in sponsorship has:
- an unspent criminal conviction for an offence listed in the guidance for sponsors
- been fined by UKVI in the past 12 months
- been reported to UKVI
- broken the law
- been a ‘key person’ at a sponsor that had its licence revoked in the last 12 months
- failed to pay VAT or other excise duty
You and your allocated staff must also:
- be based in the UK most of the time
- not be a contractor or consultant contracted for a specific project
- not be subject to a bankruptcy restriction order or undertaking, or a debt relief restriction order or undertaking
- not have a history of non-compliance with sponsor requirements
Your allocated staff must usually be paid members of staff, or office holders.
If you’re applying for a UK Expansion Worker sponsor licence, you can appoint an overseas worker as authorising officer if you do not have suitable staff based in the UK to do this role.
Read the full guidance on appointing ‘key personnel’.
HR contractors and agency staff
At least one level 1 user must be your employee.
You can have additional level 1 or level 2 users who are employed by third-party organisations that provide you with HR services.
A temporary member of staff supplied by an agency can be a level 2 user.
UK-based legal representatives
You can allocate any of the roles to a UK-based legal representative, apart from the authorising officer role. Your representative must be qualified to give immigration advice or services.