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HMRC internal manual

VAT Refunds

From
HM Revenue & Customs
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Unjust enrichment: Reimbursement: Post - undertaking procedures

The business is required to notify HMRC within 14 days of the expiry of the 90-day period if they have failed to reimburse any of the money paid to them and state the amount that has still not been reimbursed (including any amounts paid as statutory interest). 

If the claimant fails to repay this amount, we may assess for the amount credited but not reimbursed.

Regulation 43F of the VAT Regulations 1995 requires us to give written notice that we wish to see the scheme records.

The date and venue should, if at all possible, be agreed between the record holder and the visiting officer. Such a visit will normally be entirely separate from the normal assurance visit.

We envisage only one visit being necessary, although there may be occasions when a number are needed.

If an assurance visit is due there is no reason why the ‘scheme records’ should not be checked at the same time. However, the notice must have been sent to the claimant before any checking of the records can take place.