Assessing: CTDs: assessing NIOP cases
Where the tax due exceeds the CTD IHT interest will be charged on the amount of tax not covered by the CTD until the date of calculation.
When you have completed the calculations you should
- write in the notes box of each calculation ‘The Certificate of Tax Deposit has been taken into account and the interest adjusted accordingly’
write in red in the deposit box the CTD file number. The file number is shown on the form FAO 826 in the format “CTD.” or in the top left hand corner of the CTD. On the original CTD three numbers are shown and they are
- top left - file number
- top right - certificate number
- bottom left - printers’ number.
In the same way that an IHT file reference may have many Entries (IHTM31011) a CTD file number may relate to other certificates. However, as in the case of the IHT reference it is the file number which should be quoted in every communication with CTD Team. If you do not have the file number you should quote the name of the purchasers. This is likely to be:
- the deceased or the personal representatives of the deceased, in a death case or
- the transferor/settlor, beneficiary or trustee, in a lifetime case depending on who is paying the tax.
Show the amount of CTD being used on the calculation (which will never be more than the tax to be paid on the calculation) as an IHT deposit.
If a form FAO 826 has been issued by CTD Team, complete and tear off the bottom slip FAO 826/1 and send it with the completed calculation to CTD Team DMB Banking, Cumbernauld.
If you have the original CTD, send the completed calculation, the original CTD and a copy of the taxpayer’s letter which accompanied the CTD to CTD Team DMB Banking, Cumbernauld.
If the taxpayer has stated that they wish the IHT interest to be satisfied out of the CTD
- by letter - send a copy of the letter to CTD Team with the calculation and accompaniments
- by telephone - instruct the taxpayer to send a letter to that effect to CTD Team quoting the CTD file number. Send a memo to CTD Team with the calculation and accompaniments detailing the telephone conversation and your instructions to the taxpayer.
They will remind monthly after the issue of the calculation. If after two reminders there has been no response CTD Team will send a memo to us detailing the balance outstanding and the date the calculation and subsequent reminders were issued. It is then up to you to carry out reminding action.
As interest on IHT is not a scheduled liability, CTD Team have to encash as much as is necessary of the CTD to satisfy the interest charge. When a CTD is encashed the original EDP is lost and the lower rate of CTD interest is given. When any part of a CTD has been encashed it simply becomes a cash sum as if we had been sent a cheque for the amount of interest due.
The taxpayer may ask to see the calculation before payment.
- If you already have the original CTD or a form FAO 826, raise the calculation and send a copy to the taxpayer. Once they are satisfied, you can send the calculation to CTD Section.
- If you do not have the original CTD, send the original calculation to the taxpayer with a covering letter. Explain that only the specified CTD may be used to pay the part of the calculation shown as being paid by CTD and if any other form of payment is used the interest will need to be adjusted. Explain that they should send the original CTD to the CTD Team and send their payment for any outstanding balance, together with the payslip to the payment address at the same time.