Working safely during coronavirus (COVID-19)

Restaurants, pubs, bars, nightclubs and takeaway services

Guidance for people who work in or run restaurants, pubs, bars, cafes, nightclubs or takeaways.

Plan B: upcoming changes

The government has announced that the measures put in place under Plan B in England will be lifted. This means:

  • Workers are no longer asked to work from home if they can. Employers should talk to their workers to agree arrangements to return to the workplace.
  • From 27 January, there is no longer a legal requirement to wear a face covering. People are still advised to wear one in crowded and indoor spaces where they may come into contact with people they do not normally meet.
  • From 27 January, venues and events are no longer required by law to check visitors’ NHS COVID Pass. They can still choose to use the NHS COVID Pass on a voluntary basis.

This guidance will be updated shortly to include more information on these changes.

This guide was updated on 21 January 2022.

What’s changed

21 January 2022

Workers are no longer asked to work from home if they can. Employers should talk to their workers to agree arrangements to return to the workplace. See Section 4.1.

18 January 2022

People with COVID-19 can stop self-isolating at the start of day 6 if they get 2 negative rapid lateral flow test results on days 5 and 6. See Section 4.3.

23 December 2021

It’s now possible to end self-isolation after 7 days instead of 10 days following 2 negative lateral flow test results on day 6 and 7. See Section 4.3.

15 December 2021

Anyone who has been identified as a contact of someone with COVID-19 should take rapid lateral flow tests every day for 7 days. See Section 4.3.

13 December 2021

From 15 December, certain venues and events will be required by law to check the COVID status of customers. See Section 2.2.

Takeaway services

Staff and customers must wear a face covering in takeaways where there is no space for consumption of food or drink on the premises. See Section 7.2.

Priority actions to take - what businesses should do to help protect staff and customers

There are 7 main actions you can take to protect yourself, your staff and your customers during COVID-19.

1. Complete a health and safety risk assessment that includes the risk from COVID-19

Complete a risk assessment, considering the measures set out in this guidance. Also consider reasonable adjustments needed for staff and customers with disabilities. Share it with all your staff. Keep it updated. Find out how to do a risk assessment.

2. Provide adequate ventilation

You should make sure there is an adequate supply of fresh air to indoor spaces where there are people present. This can be natural ventilation through opening windows, doors and vents, mechanical ventilation using fans and ducts, or a combination of both. In particular, you should identify any poorly ventilated spaces in your premises that are usually occupied and take steps to improve fresh air flow in these areas. In some places, a CO2 monitor can help identify if the space is poorly ventilated. Read the advice on air conditioning and ventilation.

3. Remind your staff and customers to wear a face covering in indoor spaces where required by law

Customers are required by law to wear face coverings in takeaway services where there is no space for the consumption of food or drink. Staff must also wear face coverings when working in an area open to the public. You must notify your customers that they are required to wear a face covering, for example by using signs. However, you are not responsible for enforcing face covering requirements.

4. Clean more often

It’s especially important to clean surfaces that people touch a lot. You should ask your staff and your customers to use hand sanitiser and to clean their hands frequently.

5. Turn away people with COVID-19 symptoms

Staff members or customers should self-isolate immediately if they show any symptoms of COVID-19 and book a PCR test as soon as possible, even if they are fully vaccinated. If they receive a positive COVID-19 result, they must complete their full self-isolation period. They must also self-isolate if they have been informed by NHS Test and Trace that they are a contact of a person who has had a positive test result for COVID-19 – unless they are exempt. If you know that a worker is self-isolating, you must not allow them to come to work. It’s an offence to do this. Find out more about who should self-isolate.

6. Enable people to check in at your venue

You’re no longer legally required to collect customer contact details, but doing so will support NHS Test and Trace to contact those who may have been exposed to COVID-19 so that they can book a test. You can enable people to check in to your venue by displaying an NHS QR code poster. You do not have to ask people to check in or turn people away if they refuse. If you choose to display a QR code, you should also have a system in place to record contact details for people who want to check in but do not have the app.

7. Communicate and train

Keep all your workers, contractors and visitors up-to-date on how you’re using and updating safety measures.

These are the priority actions to make your business safer during coronavirus, you should also read the full version of the guidance below.

Introduction

This guide will help you understand how to reduce the risk of COVID-19 spreading in the workplace.

Who this guide is for

This document is one of a set of documents about how to work safely in different types of workplace.

This is designed to be relevant to any food preparation or service setting where food and drink is sold for consumption at venues or for takeaway or delivery.

For example:

  • restaurants
  • pubs
  • bars
  • nightclubs
  • beer gardens
  • food to go
  • cafes
  • social and similar clubs operating as bars and restaurants
  • mobile catering and contact catering or similar environments where food and drink is purchased and consumed at a venue in their indoor or outdoor areas or offered for takeaway or delivery

It does not apply to food preparation or food service in clinical or healthcare settings.

If you also provide accommodation services you should refer to guidance for accommodation.

If you provide entertainment or run events at your venue, refer to the events and attractions guidance.

We expect to update this document over time. You can check for updates at www.gov.uk/workingsafely.

How to use this guidance

This document gives you guidance on how to manage workplaces safely while reducing the risk of spreading COVID-19. It provides practical considerations of how to apply this in the workplace.

You’re not required to implement every action listed in this guidance. Your updated risk assessment should consider which mitigations are likely to be most effective and appropriate for your business. This will depend on the different ways the virus can spread (set out in Section 1.2 - Managing risk) and which present the greatest risk in your workplace. It will also depend on the nature of your business, including the size and type of business, how it’s organised, operated, managed and regulated. You should ensure that your risk assessment can explain the mitigations in place and why they have been chosen. You should monitor any measures you introduce to make sure they continue to protect customers, visitors and workers.

This guidance does not supersede your existing legal obligations relating to health and safety, entertainment licensing and regulations, employment and equalities duties. It’s important that as a business or an employer you continue to comply with your existing obligations. This includes those relating to equality between individuals with different protected characteristics. This contains non-statutory guidance to take into account when complying with these existing obligations.

Remember this guidance does not just cover your employees. You must also take into account customers, agency workers, contractors and other people who visit your workplace.

To help you decide which actions to take, you must carry out an appropriate risk assessment. This risk assessment must be done in consultation with unions or workers, you may also want to consult industry representatives.

1. Thinking about risk

In this section

Objective: That all employers carry out a risk assessment that includes the risk of COVID-19.

As an employer, by law you must protect workers and others from risks to their health and safety. This includes risks from COVID-19. COVID-19 transmission is a hazard that can occur in the workplace. You should manage it in the same way as other workplace hazards. This includes:

  • completing a suitable and sufficient assessment of the risks of COVID-19 in the workplace
  • identifying control measures to manage that risk

Failure to carry out a suitable and sufficient risk assessment and put in place sufficient control measures to manage the risk may be considered a breach of health and safety law.

1.1 Overview

Your risk assessment will help you decide whether you have done everything you need to. The Health and Safety Executive (HSE) has tools to support you.

You should also consider the security implications of any decisions and control measures you intend to put in place. Any revisions could present new or altered security risks you may need to mitigate.

You do not have to write anything down as part of your risk assessment if you:

  • have fewer than 5 workers
  • are self-employed

However, you may still find it useful to do so.

Consult your workers

As an employer, you have a legal duty to consult workers on health and safety matters. You can do this by listening and talking to them about the work they do and how you will manage the risks from COVID-19. If there are recognised trade union health and safety representatives who represent your workers, you must consult them. If any of your workers are not represented by trade union representatives, you can either consult those workers directly or a representative they have chosen. You cannot decide who the representative will be.

Employers and workers should always come together to resolve issues.

Enforcement

Enforcing authorities identify employers who do not take action to comply with the relevant law and guidance to control public health risks. When they do, they can take a range of actions to improve control of workplace risks. The HSE and your local authority are examples of enforcing authorities.

When they identify serious breaches, enforcing authorities can do a number of things. They include:

  • sending you a letter
  • serving you with an improvement or prohibition notice
  • bringing a prosecution against you, in cases where they identify significant breaches

When an enforcing authority issues you with any advice or notices, you should respond rapidly and within their timescales.

The vast majority of employers are responsible. They will work with the government and their sector bodies to protect their workers and the public.

However, inspectors are carrying out compliance checks nationwide to ensure that employers are taking the necessary steps.

Local authorities have the power to place public health restrictions on businesses in cases where a serious and imminent threat to public health is identified.

How to raise a concern

If you’re an employee:

  • contact your employee representative
  • contact your trade union if you have one
  • contact HSE at:

HSE COVID-19 enquiries
Telephone: 0300 790 6787 (Monday to Friday, 8:30am to 5pm)
Online: working safely enquiry form

1.2 Managing risk

Objective: To reduce risk to the lowest reasonably practicable level by taking preventative measures.

As an employer, you have a duty to take reasonably practical steps to manage risks in the workplace.

You must work with any other employers or contractors sharing the workplace to protect everybody’s health and safety.

Consider reasonable adjustments for workers or customers with disabilities, including hidden disabilities that are not immediately obvious.

How COVID-19 is spread

The main way of spreading COVID-19 is through close contact with an infected person. When someone with COVID-19 breathes, speaks, coughs or sneezes, they release particles (droplets and aerosols) containing the virus that causes COVID-19. These particles can be breathed in by another person.

Surfaces and belongings can also be contaminated with COVID-19, when people who are infected cough or sneeze near them or if they touch them.

Managing risk and completing your risk assessment

To carry out a suitable and sufficient risk assessment, you should consider the different ways the virus can spread and put in place measures to reduce the risk of each of these different ways.

You should use this guidance to consider the risk within your business and help decide the appropriate measures to adopt.

This guidance suggests ways to reduce the risk of each of the different ways the virus can spread. You may also identify other measures to reduce risk when carrying out your risk assessment. Some of the measures may help reduce the risk of more than one of the different ways the virus can spread.

To reduce the risk of the virus spreading through aerosols in the air, you should consider:

  1. Providing adequate ventilation: 

    – through doors, windows and vents 
    – by mechanical ventilation using fans and ducts
    – through a combination of both

    This is because fresh air helps to dilute the virus in occupied spaces. If you have mechanical ventilation, you should maximise the fresh air your system draws in and avoid systems that only recirculate air and do not draw in a supply of fresh air.

  2. Identifying any poorly ventilated spaces and taking steps to improve fresh air flow in these areas. A CO2 monitor could help you assess whether a space is poorly ventilated. If you can’t improve ventilation in poorly ventilated spaces, minimise use of these spaces.

  3. Encouraging use of outside space where practical. Identifying any areas of congestion in your venue and considering if any reasonable steps could be taken to avoid this.

  4. Identifying any areas of congestion in your venue and considering if any reasonable steps could be taken to avoid this.

To reduce the risk of the virus spreading through droplets, you should consider:

  1. Whether to put in place measures to reduce contact between people who do not usually mix, for example, customers and workers. Where practical, measures could include:

    – reducing the number of people each person has contact with by using designated space or seating for different teams, ‘fixed teams’, ‘partnering’ or ‘cohorting’ (so each person works with the same consistent group) 
    – giving preference to back-to-back or side-to-side working or using screens or barriers to separate people from each other

    Bear in mind that screens are only likely to be beneficial if placed between people who will come into close face-to-face proximity with each other.

  2. Encouraging the use of face coverings by workers or customers in enclosed and crowded spaces. There is no legal requirement for staff and customers to wear face coverings in most hospitality venues, except in takeaway services without space for consuming food and drink.

    If you wish to require the use of face coverings by workers and customers in a workplace or venue, you will need to consider carefully how this fits with other obligations to workers and customers arising from the law on employment rights, health and safety and equality legislation.

To reduce the risk of the virus spreading through contaminated surfaces, you should consider:

  1. Advising customers and workers to wash their hands or use hand sanitiser frequently. This is particularly important before and after touching shared objects or surfaces that other people touch regularly.  

  2. Maintaining regular cleaning of surfaces, particularly surfaces that people touch regularly. 

You should also make sure that workers and customers who feel unwell stay at home and do not attend the venue. By law, businesses must not allow a self-isolating worker to come to work. 

If your building has been unoccupied for a period during any lockdowns, you should read the HSE advice on legionella risks.

You should consider the recommendations in the rest of this document as you carry out your risk assessment. You could also consider any advice that has been produced specifically for your sector, for example by trade associations or trades unions.

If you’re currently operating, you should already have carried out a risk assessment. Use this document to identify any adjustments or further improvements you should make.

You must review the measures you have put in place to make sure they’re still working or if there are changes in the workplace that could lead to new risks.

1.3 Sharing the results of your risk assessment

You should share the results of your risk assessment with your workforce.

If possible, consider publishing the results on your website. We would expect all businesses with over 50 workers to do so.

All businesses should show their workers and customers that they have:

  • properly assessed their risk
  • taken appropriate measures to mitigate this

2. Reducing risk for customers and visitors

In this section

2.1 Supporting NHS Test and Trace

Objective: To support NHS Test and Trace.

Hospitality venues are encouraged to display an official NHS QR code poster. Although it’s not legally required to do so, this will support NHS Test and Trace to contact those who may have been exposed to COVID-19 so that they can book a test. You can generate an NHS QR code poster online, to enable individuals to check in using the NHS COVID-19 app. You should also have a system in place to record contact details for those who do not have the app.

2.2 Using the NHS COVID Pass

Some venues and events are required by law to check that all visitors aged 18 years or over are fully vaccinated or have proof of a negative test in the last 48 hours, or that they are exempt. This means that those aged 18 years or over must show their NHS COVID Pass, or other accepted proof, to gain entry into these settings.

The NHS COVID Pass is a tool that can help limit transmission of COVID in places where it’s used. Where possible, you should always check for proof of COVID status through use of the free NHS COVID Pass Verifier App. Text or email proofs of a recent NHS Test and Trace test and international vaccine proofs should be visually checked.

Checking the COVID status of attendees is mandatory in certain places, in order to allow them to stay open more safely, and to prevent unsustainable pressure on the NHS.

If organisations do not comply with COVID certification requirements, local authorities can take enforcement action, including prosecution. Find out more about enforcement action.

Venues and events that must carry out COVID-19 status checks

The use of the NHS COVID Pass is required as a condition of entry into the following places:

  • nightclubs, dancehalls and discotheques
  • other late night dance venues, where all of the following apply:
    • the venue is open between 1am and 5am
    • it serves alcohol during this time
    • it has a dancefloor (or space for dancing)
    • it provides music, whether live or recorded, for dancing
  • indoor events with 500 or more attendees, where those attendees are likely to stand or move around for all or part of the event, such as music venues with standing audiences or large receptions
  • outdoor events with 4,000 or more attendees, where those attendees are likely to stand or move around for all or part of the event, such as outdoor festivals
  • events with 10,000 or more attendees, whether indoor or outdoor, such as large sports and music events

Nightclubs, dancehalls and discotheques will be required to check the COVID status of visitors at all times.

Exempt activities and events

Activities in other hospitality venues, including restaurants, cafes, bars and pubs, do not have to use COVID-19 status checks as a condition of entry unless either of the following apply:

  • they hold an event which meets the criteria for requiring certification, for example a music concert with more than 500 people who are likely to stand and move around, which is ticketed or a charge is made for entry
  • the venue, or part of the venue, has been hired for an event, for example a party, which meets the criteria for certification

See the full list of exempt activities and events.

Carrying out COVID-19 status checks on a voluntary basis

Venues and events that are not required to use the NHS COVID Pass can still opt to use it voluntarily as a condition of entry to reduce the risk of transmission at venues or events.

You should consider using the NHS COVID Pass if you operate a venue or event where individuals are likely to stand or move around, or where individuals are in close contact, even if you are not legally obliged to.

Find out more about carrying out COVID-19 status checks at your venue or event.

Expectations for workers at your venue or event

In places where the NHS COVID Pass is required, organisations should check the COVID status of all adults working or providing services in the venue or event that are likely to come into contact with the public. You should make sure that staff are all either:

  • fully vaccinated
  • undertaking regular testing
  • exempt (for medical reasons or as a result of clinical trial participation in a COVID vaccine trial)
  • an exempt person (under 18 or conducting their official duties)

Checking the COVID status of your workforce is strongly advised but it’s not mandatory. Find out more about checking the COVID status of your workers.

2.3 Keeping customers and visitors safe

Objective: To reduce the risk of spreading COVID-19 and protect the health of customers and visitors in restaurants, pubs, bars, nightclubs and takeaway venues.

You should consider:

  1. Providing clear guidance on how to reduce the risk of spreading COVID-19 to people before and when they arrive. For example by phone, on the website or by email, and with signage and visual aids.

  2. Encouraging customers to use hand sanitiser or handwashing facilities as they enter the venue.

  3. Ensuring outdoor, indoor and soft play areas are operated safely. Do this by following guidance for managing playgrounds and guidance for indoor play centres and areas and soft play centres and areas.

2.4 Managing service of food and drink at a venue

Objective: To manage service of food and drink at the venue.

You should consider:

  1. Cleaning non-disposable condiment containers after each use.

  2. Reducing the number of surfaces touched by both staff and customers. For example, ask customers not to lean on counters when placing orders.

  3. Encouraging contactless payments where possible.

  4. Using screens at points of service, for example at tills and counters, to reduce the risk of COVID-19 spreading between front of house workers and customers

  5. Ways to reduce risk of COVID-19 spreading because of customer self-service of food, cutlery and condiments. For example, discourage customer self-service or clean frequently touched surfaces regularly.

  6. Encouraging customers to make orders for takeaway or delivery online, on apps or over the telephone. This will help to reduce queues and stagger pick-up times.

  7. Encouraging customers to use contactless ordering from tables where available. For example, through an ordering app.

  8. Minimising contact between kitchen workers and front of house workers, delivery drivers or riders. For example, by having zones from which delivery drivers can collect packaged food items.

Read guidance on food safety for food delivery.

2.5 Customer toilets

Objective: To ensure that toilets are kept open and to ensure/promote good hygiene and cleanliness in toilet facilities.

Public toilets, portable toilets and toilets inside premises should be kept open. You should manage them carefully to reduce the risk of spreading COVID-19.

You should consider:

  1. Using signs and posters to make people aware:

    – of how to wash their hands well
    – that they should wash their hands frequently
    – that they should not touch their faces
    – that they should cough or sneeze into a tissue which is binned safely, or into their arms if a tissue is not available

  2. Making hand sanitiser available on entry to toilets where safe, practical and accessible. Ensure suitable handwashing facilities are available. This includes running water and liquid soap and suitable options for drying, such as paper towels, continuous roller towels or hand dryers. Consider the needs of people with disabilities.

  3. Setting clear use and cleaning guidance for toilets, with increased frequency of cleaning in line with usage. You should use normal cleaning products and pay attention to frequently hand touched surfaces. Consider using disposable cloths or paper roll to clean all hard surfaces.

  4. Keeping the facilities well ventilated. For example by ensuring any mechanical ventilation works effectively and opening windows and vents where possible.

  5. Taking special care when cleaning portable toilets and larger toilet blocks.

  6. Putting up a visible cleaning schedule. Keep it up to date and visible.

  7. Providing more waste facilities and more frequent rubbish collection.

2.6 Working in other people’s homes

Objective: To work safely in other people’s homes

If you’re going to someone else’s home to work, for example to provide private dining, you should communicate with households before any visits, to discuss how the work will be carried out to reduce risk for all parties.

You should not carry out work in households that are isolating because one or more family members have symptoms, unless you’re remedying a direct risk to the safety of the household or the public.

When you’re working in a household where somebody may consider themselves to be at higher risk, you should consider making prior arrangements to avoid face-to-face contact if possible.

You should be particularly strict about handwashing, coughing and sneezing hygiene, such as covering your nose and mouth and disposing of single-use tissues.

You should consider:

  1. Wearing a face covering if you are indoors with someone you do not normally meet.

  2. Letting fresh air in, for example by uncovering vents and opening doors and windows.

  3. Asking households to leave all internal doors open, to minimise contact with door handles.

  4. Identifying busy areas across the household where people travel to, from or through. For example, stairs and corridors. Minimise movement within these areas.

  5. Taking breaks outside where possible.

  6. Limiting the number of workers within a confined space.

  7. Arranging methods of safely disposing of waste with the householder.

  8. Allocating the same worker to the same household each time there is a visit where possible. For example, the same cleaner each time.

2.7 Customer cloakrooms

Objective: To manage customer cloakrooms safely

You should consider:

  1. Installing screens to minimise contact between workers operating cloakrooms and customers, where this would not impact on ventilation.

  2. Putting in place pick-up and drop-off collection points instead of passing goods hand-to-hand.

  3. Providing handwashing facilities or hand sanitiser for workers in customer cloakrooms. Advise workers to use hand sanitiser or clean their hands frequently.

  4. Cleaning frequently touched surfaces regularly

2.8 Managing customer entry safely

Objective: To ensure safety when managing entry of customers, while maintaining security standards

You should consider:

  1. Ensuring you have enough appropriately trained staff to keep people safe. For example, have dedicated staff to manage security.

  2. Encouraging customers to minimise what they bring into venues to reduce the need for bag checks.

  3. Carrying out searches outdoors.

  4. Providing handwashing facilities or hand sanitiser for workers carrying out searches of customers or customer items. Advise workers to use hand sanitiser or clean their hands between each search.

  5. Avoiding having customers pass ID directly to workers. For example, by having customers show their ID to the worker or place their ID directly onto an ID scanner. Wipe down ID scanners after each use.

2.9 Managing dance floors

Objective: To support venues that provide dance floors to reopen safely.

If you’re a nightclub or a venue running an event, you should refer to the events and attractions guidance.

You should consider:

  1. Checking if ventilation levels are sufficient, for example by using a CO2 monitor. Since aerosol spread is a greater risk in venues that are indoors, involve close contact between many people, and have loud music, it’s important to ensure you provide adequate ventilation. If ventilation levels are poor, you should consider steps to improve the flow of fresh air. Read Section 3 below..

2.10 Providing and explaining available guidance

Objective: To make sure people understand what they need to do to maintain safety.

You should consider:

  1. Providing clear guidance on expected customer behaviours, and on how to reduce the risk of spreading COVID-19 to people on or before arrival. For example on online booking forms and on-site signage and visual aids.

  2. Providing written or spoken communication of the latest guidelines to both workers and customers, inside and outside the venue. You should display posters or information setting out how customers should behave at your venue to keep everyone safe. Consider the particular needs of those with protected characteristics, such as those who are hearing or visually impaired.

  3. Informing customers that if they choose to wear a face covering, or if they are required to, they should be prepared to remove it safely if asked to do so by police officers and staff for identification.

  4. Encouraging workers to remind customers to clean their hands regularly.

  5. Ensuring information provided to customers and visitors does not compromise their safety.

3. Ventilation

In this section

Objective: To use ventilation to mitigate the risk of aerosol (airborne) spread of COVID-19 in enclosed spaces.

Good ventilation brings fresh air into indoor spaces. The more fresh air that is brought inside, the more diluted any airborne virus will become. In poorly ventilated spaces, residual virus can remain in the air after an infected person has left and increase the risk of COVID-19 spreading.

You should ensure there is an adequate supply of fresh air in your premises. You can do this through:

  1. Opening windows, air vents and doors to improve natural ventilation. Opening doors and windows even for a brief period (for example, between meetings) can help refresh the air and reduce COVID-19 particles in the air. Opening the windows and doors fully, where possible, will provide the most amount of fresh air into the space.

  2. If you use mechanical ventilation, ensure that your systems are set to maximise fresh air and minimise air recirculation. It’s not advised to recirculate air from one space to another, which increases the risk of transmission. However, recirculation units that do not draw in a supply of fresh air can remain in operation as long as there is an alternative supply of outdoor air.

  3. Identifying any poorly ventilated spaces that are usually occupied as part of your risk assessment, and taking steps to improve fresh air flow in these areas (see below for further details).

You can also encourage the use of outside space where practical, in particular for higher risk activity such as exercise or when people are singing or raising their voices.

Ventilation and workplace temperature

There are steps you can take to make sure your workplace is adequately ventilated throughout the winter months, such as partially opening windows and doors, and opening higher-level windows.

Read HSE advice on balancing ventilation with workplace temperature.

3.1 Identifying and managing poorly ventilated spaces

The priority for considering ventilation as a potential mitigation within your risk assessment is to identify areas of your workplace that are usually occupied, and poorly ventilated.

You can do this by:

  • looking for areas where people are present for an extended time and where there is no mechanical ventilation and no natural ventilation (such as open windows, vents or doors)
  • using a CO2 monitor - an average CO2 concentration of above 1500ppm when a room is occupied is an indicator of poor ventilation. Where there is continuous talking or singing, or high levels of physical activity (such as dancing or exercise), providing ventilation sufficient to keep CO2 levels below 800ppm is recommended

The risk from poor ventilation is likely to be greater the more people are present in a space, the longer they are present in the space, and if people are participating in energetic activity, such as exercising, playing sport, dancing or talking loudly.

You should prioritise poorly ventilated areas for improvement to reduce the risk of aerosol transmission. In many cases, you can improve ventilation by opening doors, windows and vents, if possible, and by ensuring that any mechanical ventilation system is set to maximise fresh air and minimise air recirculation.

If these options are not available or do not provide sufficient ventilation (for example if CO2 readings remain above recommended levels or the room continues to feel stuffy), you could consider the following options:

  • changing how these spaces are used, for example, if practical for your business, restricting the length of time people spend in these spaces or the number of people using them at a single time
  • asking a ventilation engineer to check the performance of your mechanical ventilation system if it hasn’t been serviced recently
  • installing a mechanical ventilation system (upon advice from a ventilation engineer), if there is no mechanical ventilation already or if the existing system does not provide fresh air
  • installing an air cleaning or filtration unit. Air cleaning or filtration is not a substitute for good ventilation, but where poor ventilation cannot be improved in other ways a suitable high-efficiency particulate air (HEPA) filter or ultraviolet air purifier can reduce airborne coronavirus in the space. Read further advice on air cleaning and filtration devices from HSE.

HSE provides guidance on how to identify a poorly ventilated space. It also explains steps you can take to improve ventilation in these spaces. Read advice on air conditioning and ventilation from HSE.

3.2 Using carbon dioxide (CO2) monitors to identify poorly ventilated spaces

People exhale carbon dioxide (CO2) when they breathe out. If there is a build-up of CO2 in an area it can indicate that ventilation needs improving.

Although CO2 levels are not a direct measure of possible exposure to COVID-19, checking levels using a monitor can help you identify poorly ventilated areas. Read HSE advice on how to use a CO2 monitor.

How the measurements can help you take action

CO2 measurements should be used as a broad guide to ventilation within a space rather than treating them as safe thresholds.

Outdoor levels are around 400 parts per million (ppm) and indoors a consistent CO2 value less than 800ppm is likely to indicate that a space is well ventilated.

An average CO2 concentration of above 1500ppm when a room is occupied is an indicator of poor ventilation. You should take action to improve ventilation where CO2 readings are consistently higher than 1500ppm.

Where there is continuous talking or singing, or high levels of physical activity (such as dancing, playing sport or exercising), providing ventilation sufficient to keep CO2 levels below 800ppm is recommended.

Where CO2 monitors can help

CO2 monitors can be used to check ventilation in a wide range of settings. In large areas, multiple sensors may be required to provide meaningful information.

There are some spaces where CO2 monitors are less likely to provide useful readings. These are:

  • areas occupied by people for short periods or for varying amounts of time
  • areas where air cleaning units are in use. Filtration can remove contaminants like COVID-19 from the air but not remove CO2
  • small spaces like changing rooms, toilets or small meeting rooms
  • spaces used by low numbers of people
  • areas where CO2 is produced as part of a work process

Read advice on the suitability of CO2 monitoring in different types of space. Where CO2 monitors cannot be used, you should still identify poorly ventilated spaces and provide adequate ventilation.

4. Who should go to work?

In this section

4.1 Office workers

Objective: To support a safe return to the workplace and to help businesses engage with their workers to find an approach that best suits their needs.

The government is no longer asking people to work from home if they can.

You should now talk to your workers to agree arrangements to return to the office, consulting with workers and trade unions where appropriate. You should remain responsive to workers’ needs and consult with them on any health and safety measures you have put in place to reduce the risk of COVID-19 spreading. You should give extra consideration to people at higher risk of severe illness from COVID-19, and to workers facing mental and physical health difficulties.

When considering working arrangements, employers should take into account their other existing legal obligations.

When considering workers return to their place of work, you should:

  • reflect this in your risk assessment
  • take action to manage the risks of transmission in line with this guidance

4.2 Protecting people who are at higher risk

Objective: To support those who are at higher risk of infection and/or an adverse outcome if infected.

You should give extra consideration to people at higher risk and to workers facing mental and physical health difficulties. You might also have other workers who are at higher risk and for whom additional precautions, advised by their doctors, should be considered.

Consider providing support for workers around mental health and wellbeing. This could include advice or telephone support.

4.3 People who need to self-isolate

Objective: To stop people physically coming to work, when they’re legally required to stay home.

This includes people who:

People who do not need to self-isolate

People who have had close contact with someone with COVID-19 do not need to self-isolate if any of the following apply:

  • they’re fully vaccinated
  • they’re under 18 years 6 months old
  • they’re taking part in or have taken part in an approved COVID-19 vaccine trial
  • they’re not able to get vaccinated for medical reasons

Anyone who has been identified as a contact of someone with COVID-19, and who is not legally required to self-isolate, is now strongly advised to:

  • take a rapid lateral flow test every day for 7 days, or until 10 days after their last contact with the person who tested positive for COVID-19 if this is earlier
  • take this daily rapid lateral flow test before they leave their home for the first time that day

If any of these tests are positive then they should self-isolate immediately.

Find out more about when to self-isolate.

You will usually need to:

  1. Enable workers to work from home while self-isolating, if appropriate. It’s illegal to knowingly allow someone who is legally required to self-isolate to come to work.

  2. See current guidance related to statutory sick pay due to COVID-19:

    Statutory sick pay for employers
    Statutory sick pay for employees

  3. Ensure any workers who have symptoms of COVID-19 self-isolate immediately, even if their symptoms are mild. They should continue to self-isolate until they get a negative PCR test result or for the next 10 full days. This means that if, for example, their symptoms started at any time on the 15th of the month their isolation period ends at 11:59pm on the 25th.

    These symptoms are:

    – a high temperature
    – a new, continuous cough
    – a loss or change in their normal sense of smell or taste (anosmia)

    Workers who have tested positive for COVID-19 must self-isolate immediately and continue for the next 10 full days, even if they’re fully vaccinated.

    Workers that test positive but have no symptoms must also self-isolate in this way.

    Workers who have had a positive lateral flow test result but do not have any of the main symptoms of COVID-19, should report the result and self-isolate. They do not need to take a follow-up PCR test unless:

    – they want to claim the Test and Trace Support Payment
    – they have a health condition that means they may be suitable for new COVID-19 treatments
    – they’re taking lateral flow tests as part of research or surveillance programmes, and the programme asks them to do so
    – they’re an international arrival and have a positive day 2 lateral flow test

    Sometimes workers develop symptoms during their isolation period. In these cases, they must restart their self-isolation period from the day after they develop symptoms.

    Workers must self-isolate from the day their symptoms started or from the day they receive a positive test result if they do not have symptoms.

    Workers may be able to end their self-isolation period before the end of the 10 full days. They can end their self-isolation on the sixth day of self-isolation following 5 full days isolating and 2 negative rapid lateral flow tests taken on consecutive days. The first rapid lateral flow test should not be taken before the fifth day. The self-isolation period remains 10 full days for those without negative results from 2 lateral flow tests taken a day apart. This is the law, regardless of whether they have been vaccinated.

    Self-isolating is important because you could pass the infection on to others, even if you do not have symptoms. Workers must self-isolate for the full amount of time they are told to, because this is the period when the virus is most likely to be passed on to others. See the guidance on when you need to keep self-isolating.

  4. Ensure workers who are contacts of individuals who test positive for COVID-19 self-isolate for a period of 10 days, unless they’re fully vaccinated or meet the other criteria.

  5. Ensure any workers who have been told to self-isolate by NHS Test and Trace do so. See the guidance for those who have been in contact with, but do not live with, a person who has tested positive for COVID-19.

If staff members feel unwell but do not have COVID-19 symptoms, or their test is negative, staying at home until they feel better could reduce the risk of passing on an illness to colleagues. Find out more.

4.4 Equality in the workplace

Objective: To make sure that nobody is discriminated against.

When applying this guidance, be mindful of the particular needs of different groups of workers or individuals.

It’s against the law to discriminate against anyone because of their age, sex, disability, race or other ‘protected characteristic’.

Read the government guidance on discrimination.

As an employer, you have particular responsibilities towards:

You might also have other workers who are at higher risk and for whom additional precautions should be considered.

You will usually need to:

  1. Understand and take into account the particular circumstances of those with different protected characteristics.

  2. Involve and communicate appropriately with workers whose protected characteristics might either:

    – expose them to a different degree of risk
    – make any steps you’re thinking about inappropriate or challenging for them

  3. Consider if you need to put in place any particular measures or adjustments to take account of your duties under equalities legislation.

  4. Make reasonable adjustments to avoid disabled workers being put at a disadvantage.

  5. Assess the health and safety risks for new or expectant mothers.

  6. Make sure any steps you take do not have an unjustifiable negative impact on some groups compared to others. For example, those with caring responsibilities or religious commitments.

5. Reducing contact for workers

In this section

Objective: Reducing the risk of spreading COVID-19 by reducing the number of people workers come into contact with.

5.1 Overview

There are no legal limits on contact between people from different households including in the workplace. There is no government requirement or recommendation for employers to limit capacity in the workplace.

If, based on setting-specific risk assessments, you decide to reduce contact in particular circumstances, you may want to consider the following mitigations:

  • designating seating (for example in offices) for specific teams, or using ‘cohorting’, ‘fixed teams’ or ‘partnering’, so each person works with the same consistent group
  • where space and capacity allow, giving preference to back-to-back or side-to-side working between cohorts or fixed teams who don’t normally mix
  • using screens or barriers to separate people who don’t normally mix (for example between workers and customers), noting that screens are only likely to be beneficial if placed between people who come into close face-to-face proximity with each other, and may not be practicable between desks in a side-to-side office setting

You should consider the need for these mitigations in the context of other COVID-19 workplace mitigations (such as ventilation, regular cleaning of surfaces and the use of face coverings) you have put in place. They should only be applied where practical. For example, without imposing restrictions on business operations or reducing workplace capacity.

You should take account of those with protected characteristics and discuss with disabled workers what reasonable adjustments can be made to the workplace so they can work safely.

5.2 Food preparation areas

Objective: To reduce contact where possible in kitchens and other food preparation areas.

COVID-19 is a respiratory illness. It’s not known to be transmitted by exposure to food. Read government guidance on managing food preparation and food service areas.

You should consider:

  1. Minimising interaction between kitchen staff and other workers, for example, have food collection zones for front of house staff.

  2. Putting teams into shifts to restrict the number of workers interacting with each other.

  3. Minimising contact at ‘handover’ points with other staff. For example, when presenting food to serving staff and delivery drivers.

6. Cleaning the workplace

In this section

6.1 Before reopening

Objective: To make sure that any site or location that has been closed or partially operated is clean and ready to restart.

Before you restart work, you should:

  • assess all sites, or parts of sites, that have been closed
  • review cleaning procedures and provide hand sanitiser

You should consider:

  1. Checking if you need to service or adjust ventilation systems.

  2. Most air conditioning systems do not need adjustment if they draw in a supply of fresh air. See the advice on ventilation and air conditioning for more information.

6.2 Keeping the venue clean

Objective: To keep the workplace clean and prevent the spread of COVID-19 from touching contaminated surfaces.

You should consider:

  1. Wedging doors open, where appropriate, to reduce touchpoints. This does not apply to fire doors.

  2. Frequently cleaning objects and surfaces that people touch regularly. This includes counters and tills. Make sure there are adequate disposal arrangements for cleaning products.

  3. Cleaning surfaces and objects between each customer use. For example, clean tables, card machines, chairs, trays and laminated menus in view of customers before customer use.

  4. If you’re cleaning after a known or suspected case of COVID-19, referring to the guidance on cleaning in non-healthcare settings.

  5. Frequently cleaning work areas and equipment between uses. Use your usual cleaning products.

  6. Providing extra non-recycling bins for workers and clients to dispose of single use face coverings and PPE. You should refer to the guidance for information on how to dispose of personal or business waste, including face coverings and PPE.

Read government guidance on cleaning food preparation and food service areas.

6.3 Keeping the kitchen clean

Objective: To ensure the highest hygiene standards are operated in kitchen areas.

You should consider:

  1. Recognising that cleaning measures are already stringent in kitchen areas. Consider the need for additional cleaning and disinfection measures.

  2. Having bins for collection of used towels and staff overalls.

  3. Ensuring workers wash their hands before handling plates and cutlery.

  4. Encouraging a high frequency of hand washing throughout the day.

6.4 Hygiene - handwashing, sanitation facilities and toilets

Objective: To help everyone keep good hygiene through the working day.

You should consider:

  1. Reading government guidance on hygiene in food preparation and food service areas.

  2. Using signs and posters to make people aware:

    – how to wash their hands well
    – that they should wash their hands frequently
    – that they should not touch their faces
    – they should cough or sneeze into a tissue which is binned safely, or into their arms if a tissue is not available

  3. Providing regular reminders and signage to maintain hygiene standards.

  4. Providing hand sanitiser in multiple accessible locations in addition to washrooms. Consider the needs of people with disabilities.

  5. Setting clear use and cleaning guidance for toilets. This is to ensure they’re kept clean.

  6. Enhancing cleaning for busy areas, for example counters in bars and nightclubs.

  7. Taking special care when cleaning portable toilets.

  8. Providing more waste facilities and more frequent rubbish collection.

  9. Providing hand drying facilities. Provide paper towels, continuous roller towels or electrical dryers.

  10. Ensuring workers wash their hands after handling customer items and before moving onto another task. For example, after collecting used plates for cleaning and before serving food to another table.

6.5 Changing rooms and showers

Objective: To reduce the risk of COVID-19 spreading in changing rooms and showers.

The enclosed nature of changing rooms may result in increased risk of COVID-19 spreading. You should manage them carefully to reduce that risk. Businesses should update their risk assessments for each premises where changing rooms are being used.

You should ensure adequate ventilation in changing rooms. For example, by ensuring mechanical ventilation works effectively and opening windows and vents where possible. Read the advice on air conditioning and ventilation.

You should consider:

  1. Setting clear use and cleaning guidance for showers, lockers and changing rooms. This is to ensure they’re kept clean and clear of personal items.

  2. Enhancing cleaning of all facilities regularly during the day and at the end of the day. Use normal cleaning products. Pay attention to frequently hand touched surfaces, and consider using disposable cloths or paper roll to clean all hard surfaces.

  3. Keeping the facilities well ventilated. For example, ensure any mechanical ventilation works effectively and open windows and vents where possible.

  4. Making hand sanitiser available on entry and exit.

6.6 Handling goods, merchandise and other materials, and onsite vehicles

Objective: To reduce the spread of COVID-19 through contact with objects that come into the workplace and vehicles at the worksite.

You should consider:

  1. Putting in place cleaning procedures for goods and merchandise entering the site.

  2. Putting in place cleaning procedures for the parts of shared equipment people touch after each use.

  3. Encouraging people to wash their hands more often. Put in place more handwashing facilities for workers who handle goods and merchandise. Provide hand sanitiser where this is not practical.

  4. Regularly cleaning the inside of shared vehicles that workers may take home.

7. Personal protective equipment (PPE) and face coverings

In this section

7.1 Personal protective equipment (PPE)

Where you’re already using PPE in your work activity to protect against non-COVID-19 risks, you should keep doing so. Any use of PPE should be determined by an assessment of risks in the workplace.

Do not encourage the precautionary use of PPE to protect against COVID-19 unless you’re in a clinical setting or responding to a suspected or confirmed case of COVID-19.

Unless you’re in a situation where the risk of COVID-19 spreading is very high, your risk assessment should reflect the fact that PPE has an extremely limited role in providing extra protection.

If your risk assessment does show that PPE is required, you must provide this PPE free of charge to workers who need it.

Any PPE provided must fit properly.

7.2 Face coverings

A face covering is something which safely covers your mouth and nose.

Face coverings are required by law in most indoor public places. This includes takeaway services (where there is no space for consumption of food or drink on the premises). You do not have to wear a face covering in hospitality venues (such as pubs, cafes and restaurants) where food and drink are consumed.

Find more information on when and where to wear face coverings.

Venues where face coverings are required, including takeaway services, must display signage or take other measures to ensure customers are aware of the obligation to wear a face covering where there is no applicable exemption.

To remind people to wear a face covering, you can display the poster below:

Other hospitality venues

Face coverings are not required in hospitality venues such as cafes, restaurants and pubs, and nightclubs.

Face coverings are also not required in any venue, or part of a venue, that is being used wholly or mainly for eating, drinking, exercising or dancing. This includes activities such as drinks receptions in venues where face coverings are mandated.

Where worn correctly, this may reduce the risk of transmission to themselves and others. Be aware that workers may choose to wear a face covering in the workplace.

In settings where a face covering is not legally required, businesses can choose to encourage customers, visitors or workers to wear a face covering. Consider encouraging, for example through signage, the use of face coverings by customers and workers, particularly in indoor areas where they may come into contact with people they do not normally meet. This is especially important in enclosed and crowded spaces.

When deciding your approach to face coverings, you need to consider the reasonable adjustments for staff and clients with disabilities. You also need to consider carefully how this fits with other obligations to workers and customers arising from the law on employment rights, health and safety and equality legislation.

Be aware that face coverings may make it harder to communicate with people who rely on lip reading, facial expressions and clear sound.

Face coverings for staff

Face coverings must be worn by staff in venues where face coverings are mandated for the public, including takeaway services where there is no space for the consumption of food or drink. This applies to any indoor area that is open to the public and where staff are likely to come into contact with a member of the public.

It’s illegal for employers and businesses to prevent people, including staff, from wearing a face covering in places where face coverings are required. It is also illegal to prevent people, including staff, from wearing a face covering in hospitality venues if they choose to wear one.

If your workers choose to wear a face covering, or if they are required to, you should support them in using face coverings safely. This means telling them:

  • wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before putting a face covering on, and before and after removing it
  • when wearing a face covering, avoid touching your face or face covering, as you could contaminate them with germs from your hands
  • change your face covering if it becomes damp or if you’ve touched it
  • continue to wash your hands regularly
  • change or wash your face covering daily
  • if the material is washable, wash in line with manufacturer’s instructions; if it’s not washable, dispose of it carefully in your usual waste

People who are not able to wear a face covering

Some people are exempt from having to wear face coverings in any setting. This includes:

  • children aged under 11
  • emergency service workers
  • people who cannot put on, wear or remove a face covering because of a physical or mental illness or impairment, or disability

They do not need to show any written evidence of this, and do not need to show an exemption card (though they may choose to do so).

Find out more about face covering exemptions.

8. Workforce management

In this section

8.1 Outbreaks in the workplace

Objective: To provide guidance in an event of a COVID-19 outbreak in the workplace.

You will usually need to:

  1. Make sure your risk assessment includes an up-to-date plan in case there is a COVID-19 outbreak. This plan should nominate a single point of contact (SPOC) where possible. The SPOC should lead on contacting local Public Health teams.

  2. If you become aware of any positive cases of COVID-19 in your workplace, you should follow the guidance for employers.

  3. If a staff member tests positive for COVID-19, you should immediately identify any close workplace contacts and ask them to self-isolate, unless they’re fully vaccinated or meet the other criteria. You should not wait for NHS Test and Trace. This prompt action will help reduce the risk of a workplace outbreak.

  4. You should inform your local authority public health team if there is an outbreak at your workplace. Further information on the thresholds for notifying outbreaks and who to contact is available from your local authority.

    If your local UKHSA health protection team declares an outbreak, you will be asked to:

    – record details of staff with symptoms of COVID-19
    – assist with identifying contacts.

  5. To ensure eligible individuals can access Test and Trace Support payments you may consider providing staff details to the NHS Self Isolation Hub when:

    – a staff member who was in close contact with the person testing positive has indicated they’re not exempt from self-isolation, but the person testing positive was unable to provide that person’s details to NHS Test and Trace
    – it’s particularly difficult for the person testing positive to identify or provide details of some members of staff they were in contact with, for example temporary workers, contractors or staff working irregular shift patterns

8.2 Work-related travel

Objective: To keep people safe when they travel between locations.

You should consider:

  1. Encouraging people travelling together in any one vehicle to, wherever possible, use fixed travel partners or avoid sitting face-to-face.

  2. Providing adequate ventilation by switching on ventilation systems that draw in fresh air or opening windows. You could open windows only partially if it’s cold. For more information on ventilation in vehicles read HSE guidance on ventilation and air conditioning.

  3. Cleaning shared vehicles between shifts or on handover.

  4. Ensuring that delivery drivers or riders maintain good hygiene and wash their hands regularly.

8.3 Communications and training

Returning to work

Objective: To make sure all workers understand COVID-19 related safety procedures.

You should consider:

  1. Communicating clearly, consistently and regularly. This will improve understanding and consistency of ways of working.

  2. Engaging with workers through existing communication routes and worker representatives. Do this to explain and agree any changes in working arrangements.

  3. Developing communication and training materials for workers prior to returning to site. This is especially important for new procedures for arrival at work.

Ongoing communications and signage

Objective: To make sure all workers are updated on how safety measures are being implemented or updated.

You should consider:

  1. Engaging with workers on an ongoing basis. This includes through trade unions or employee representative groups. Do this to monitor and understand any unforeseen impacts of changes to working environments.

  2. Being aware of and focus on the importance of mental health at times of uncertainty. See the guidance on the mental health and wellbeing aspects of COVID-19.

  3. Communicating approaches and operational procedures with suppliers, customers or trade bodies to help their adoption and to share experience.

  4. Using simple, clear messaging to explain guidelines using images and clear language. You should consider people:

    – who do not have English as their first language
    – who have protected characteristics, such as visual impairments

  5. Using visual communications to explain changes to rotas or stock shortages. For example, whiteboards or signage. Do this to reduce the need for face-to-face communications.

9. Tests and vaccinations

In this section

It’s important that you continue to put measures in place to reduce the risk of COVID-19 spreading.

This is important even if your workers have:

  • received a recent negative test result
  • had the vaccine (either 1 or 2 doses)
  • a booster
  • natural immunity (based on proof of a positive PCR within the past 180 days)

Where you’re providing testing on-site, you should ensure that workplace testing is carried out in a safe manner and in an appropriate setting where control measures are in place to manage the risk of COVID-19 spreading during the testing process.

These include:

  • frequent cleaning
  • good hygiene
  • adequate ventilation

You should also ensure that an appropriate setting is available for individuals to wait in while their test is processed.

9.1 Accessing testing

Anyone with COVID-19 symptoms can get a free NHS test.

Employees who do not have symptoms of COVID-19 can access testing free of charge at home or at a test site. Read guidance on accessing tests if you do not have symptoms of COVID-19.

You can also pay an approved provider to provide tests or run a test site for your workplace. Read guidance on getting COVID-19 tests for your employees.

Regular testing could help identify more positive cases of COVID-19 in the workplace. Read further guidance on your options for workplace testing, or call 119 for more information.

9.2 Vaccinations

The COVID-19 vaccine is available in England through the NHS.

Employers should support staff in getting the COVID-19 vaccine once it’s offered to them. Read the guidance on supporting staff to get vaccinated.

Who has contributed to this guide

This document has been prepared by the Department for Business, Energy and Industrial Strategy (BEIS) with input from firms, unions, industry bodies and the devolved administrations in Wales, Scotland and Northern Ireland. BEIS consulted with the UK Health Security Agency (UKHSA) and the Health and Safety Executive (HSE).

Public health is devolved in Northern Ireland, Scotland and Wales. This guidance should be considered alongside local public health and safety requirements and legislation in Northern Ireland, Scotland and Wales. For advice to businesses in other parts of the UK please see guidance set by the Northern Ireland Executive, the Scottish Government and the Welsh Government.

If you have any feedback on this guidance, please email safer.workplaces@beis.gov.uk.

Where to find more information