The length of notice given before an inspection and the information we request.
8.1 Notice of an inspection
Adoption support agencies are usually notified of an inspection 10 working days before the inspection. If the adoption support agency is a single individual, they are notified 20 working days before the inspection.
Ofsted gives notice by letter, sent by email. The lead inspector follows this up with a telephone call to the agency. The letter sets out practical arrangements for the inspection, including the information requirements. The inspector’s follow-up telephone call (and other calls between the agency and inspector that may be necessary during the period of notice) provides the opportunity to discuss further the plans for the inspection, including the inspection timetable.
We ask agencies to give the inspector access to premises and records and space for the inspector to work. Inspectors may need some help to navigate the system where records are electronic. Agencies don’t need to provide files in hard copy unless these are already used, although the inspector may ask for specific reports or documents to be printed.
8.2 Request for information at an inspection
When notification of an inspection is given, inspectors send by email to the provider:
The inspector agrees with the agency when the completed forms will be available. This information is requested under section 31 of the Care Standards Act. It supports the inspection process and informs the inspection findings. It may generate additional lines of enquiry.
Providers can download a copy and keep this updated in preparation for their inspection and send this electronically to the inspector during the inspection. Some of the information is stored by Ofsted for data analysis purposes. No personal data is stored.