Guidance
RPA Customer Privacy Notices
Find out how the Rural Payments Agency (RPA) handles your personal data
Introduction
This document gives details about privacy arrangements across RPA’s schemes and services. For further information about how RPA manages your data, how you can exercise your rights and who to contact, read Personal Information Charter.
Call Recordings
The Rural Payments Agency (RPA) only records phone calls made to and from its call centre. If you receive a call from our call centre, we will tell you if it is being recorded at the beginning of the call. All other calls we make will not be recorded.
We keep call recordings for 6 months, for training purposes, or to make sure that the information you provide is accurately recorded on our systems.
In exceptional circumstances, we may keep recordings for longer, for example, where information emerges to indicate that the content of the call may be significant, or if you have requested a copy of the call.
To request copies of call recordings you will need to submit a Subject Access Request. You can read how to do this in the “How do I ask to see the data you hold about me?” section of our RPA Personal Information Charter.
Customer Privacy Notices
British Cattle Movement Services
| Function | Animal Movement Licensing Service |
|---|---|
| Purpose for Processing | Compliance with statutory detailed rules as regards the minimum level of controls to be carried out in the framework of the system for the identification and registration of Bovine, Sheep and Goats animals. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Food Standards Agency, National Food Crime Unit, Animal and Plant Health Agency (APHA), Trading Standards, Animal Reporting and Movement Service, Agriculture Horticulture Development Board (also the British Pig Executive), Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Function | Cattle Identification, Inspections and Compliance |
|---|---|
| Purpose for Processing | Regulations that specify the need for the competent authority to identify cattle, sheep and goats and Cross Compliance regulations including the carrying out of on the spot inspections of GB cattle holdings. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Animal and Plant Health Agency, Trading Standards, Local Authorities, External Officials, Food Standards Agency, Food Standards Scotland, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Defra Policy. |
| Function | Cattle Tracing |
|---|---|
| Purpose for Processing | A system for the identification and registration of cattle. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Animal and Plant Health Agency, Local Authorities, government departments of other countries associated with the imports and exports of live animals, markets, slaughterhouses, external officials, Farm Advisory Service, Agriculture & Horticulture Development Board, Food Standards Scotland, Food Standards Agency, Health and Safety Executive, farm assurance schemes. |
| Function | Livestock Unique Identification Service (LUIS) |
|---|---|
| Purpose for Processing | The manufacture and allocation of cattle ear tags. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Ear Tag Manufacturers, Animal and Plant Health Agency, External Officials, Approved Livestock Identification Manufacturers’ Association, Ulster Farmers Union, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Local Authorities. |
| Function | Sheep and Goat Inspections and Compliance |
|---|---|
| Purpose for Processing | A system for the identification and registration of ovine and caprine animals with regard to the minimum level of checks to be carried out in relation to the identification and registration of ovine and caprine animals. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Animal and Plant Health Agency, Trading Standards, Local Authorities, External Officials, Food Standards Agency, Food Standards Scotland, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Defra Policy, Defra Investigation Services and third party contractors. |
Livestock Information Service
| Function | Sheep, Goat and Deer Movements - Support Services |
|---|---|
| Purpose for Processing | Compliance with statutory detailed rules as regards the minimum. Compliance with statutory detailed rules as regards to livestock traceability. Reporting and recording animal movements for effective disease control and food safety. |
| Legal basis for collection, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Livestock Information Ltd, Animal and Plant Health Agency (APHA), Local Authorities Trading Standards, Food Standards Agency (FSA), Scottish Government, Welsh Government. |
Basic Payment Scheme
| Function | Basic Payment Scheme |
|---|---|
| Purpose for Processing | The Basic Payment Scheme (BPS) is a land based support measure. Initially funded by the European Union to help the farming industry, within the framework of the Common Agricultural Policy, it is now funded by the UK. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years from the date of the last action on an individual claim. |
| Shared with | Local Authorities, Highways England, High Speed Two (HS2) Limited, His Majesty’s Land Registry, Health & Safety Executive, Utility suppliers, Wildlife and Nature Partnerships, Drainage Boards, Emergency Services, Airport Security, Natural England, Forestry Commission, Scottish Government Rural Payments and Inspections Directorate, Environment Agency, Welsh Government Rural Payments Wales and Department of Agriculture, Environment and Rural Affairs Northern Ireland, Ministry of Defence, Centre for Ecology & Hydrology, The National Grid. |
Delinked Payments
| Function | Delinked Payments |
|---|---|
| Purpose for Processing | In order to calculate Delinked Reference Data existing BPS data will be collected that is currently stored in Rural Payments Service (RPS). Information statements will be generated using this data. This will include reference data which will inform the customer how much they will be paid. Customers who require a data transfer will use RPS to transfer their reference data. Offline customers who may require a transfer of reference data will have this carried out by a processor with sufficient access to carry out this task. From the existing BPS data and new data provided by customers where applicable, new payment data will be generated to allow for delinked payments to be made. |
| Legal basis for collecting, using and holding your data | Public task - Defra are exercising their functions delivering Government policy under provisions made in the Agriculture Act. Delinked Payments is devised specifically under the powers of S.1(1) of the Act. |
| Retention period | At least 7 years from the end of the agreement for those accepted onto the scheme. For user research information, Defra User Research Consent allows researchers to store and reference notes for two years. |
| Shared with | Local Authorities, Highways England, High Speed Two (HS2) Limited, His Majesty’s Land Registry, Health & Safety Executive, Utility suppliers, Wildlife and Nature Partnerships, Drainage Boards, Emergency Services, Airport Security, Natural England, Forestry Commission, Scottish Government Rural Payments and Inspections Directorate, Environment Agency, Welsh Government Rural Payments Wales and Department of Agriculture, Environment and Rural Affairs Northern Ireland, Ministry of Defence, Centre for Ecology & Hydrology, The National Grid. |
Lump Sum Exit Scheme
| Function | Lump Sum Exit Scheme |
|---|---|
| Purpose for Processing | The Lump Sum Exit Scheme offers farmers who wish to exit the industry the option of taking a lump sum payment in place of any further Direct Payments. We will use your data a) for research b) for monitoring and evaluation, and c) to inform you of other schemes that may be of interest. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 3 years for Expressions of Interest. At least 7 years from the end of the agreement for those accepted onto the scheme. |
| Shared with | Defra Group, Defra Policy, Defra Investigation Services, Natural England, Forestry Commission, Environment Agency, Welsh Government Rural Payments Wales, Scottish Government Rural Payments and Inspections Directorate and Department of Agriculture Environment and Rural Affairs Northern Ireland. |
Integrated Administration and Control System (IACS) Measures
IACS is operated in the UK by accredited paying agencies and applies to all direct payment schemes as well as certain rural development support measures which are granted based on the number of hectares or animals held by the farmer. Furthermore, it is also used to manage the controls put in place to ensure that the requirements and standards under the cross-compliance provisions are respected.
| Function | Land Parcel Identification System (LPIS) |
|---|---|
| Purpose for Processing | A system for the identification of all agricultural parcels in Member States called Land Parcel Identification System (LPIS). |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | 7 years. |
| Shared with | Defra group: Animal & Plant Health Agency, Agriculture & Horticulture Development Board, Centre for Environment, Fisheries and Aquiculture Science, Kew, Joint Nature Conservation Committee, Environment Agency, Veterinary Medical Directorate, Forestry Commission, MMO. Other government departments: HM Land Registry, Ministry of Defence, Office of National Statistics, Cabinet Office, Highways Agency, UKSA, Hydrographic Office, National Parks, Research Councils, for example, Natural Environment Research Council, Centre for Ecology & Hydrology, Ordnance Survey, Local Authorities, Agri-technology sector, for example, farm software providers, Environmental consultancies, Drainage Boards. Charities including Wildlife trusts, RSPB, National Trust, Woodland Trust, West Country Rivers Trust. Conservation partnerships, for example, Areas of Outstanding Natural Beauty (AONB). Developers and construction. Utilities, for example, National Grid, United Utilities, Welsh Water, Portsmouth Water, Academic research, Land agents, Farmers, Land Managers. |
| Function | Customer Register |
|---|---|
| Purpose for Processing | A system for the unique identification of farmers, the so called farmer’s register. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | Dependent on individual scheme rules for retention. |
| Shared with | Defra group: Animal & Plant Health Agency, Agriculture & Horticulture Development Board, Centre for Environment, Fisheries and Aquiculture Science, Kew, Joint Nature Conservation Committee, Environment Agency, Veterinary Medical Directorate, Forestry Commission, MMO. Other government departments: HM Land Registry, Ministry of Defence, Office of National Statistics, Cabinet Office, Highways Agency, UKSA, Hydrographic Office, National Parks, Research Councils, for example, Natural Environment Research Council, Centre for Ecology & Hydrology, Ordnance Survey, Local Authorities, Agri-technology sector, for example, farm software providers, Environmental consultancies, Drainage Boards. Charities including Wildlife trusts, RSPB, National Trust, Woodland Trust, West Country Rivers Trust. Conservation partnerships, for example, Areas of Outstanding Natural Beauty (AONB). Developers and construction. Utilities for example, National Grid, United Utilities, Welsh Water, Portsmouth Water, Academic research, Land agents, Farmers, Land Managers. |
| Function | Register of animals where animal-based aid schemes apply |
|---|---|
| Purpose for Processing | A computerised database for animals in Member States where animal-based aid schemes apply. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | See individual animal specific measures, above. |
| Function | Payment entitlements register for applicants of the Basic Payment Scheme |
|---|---|
| Purpose for Processing | A system for identification of payment entitlements in Member States applying the Basic Payment Scheme. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 11 years. |
| Shared with | Refer to BPS. |
| Function | Cross-compliance |
|---|---|
| Purpose for Processing | Cross compliance is a set of rules which farmers and land managers must follow on their holding if they are claiming rural payments for: the Basic Payment Scheme, Countryside Stewardship, Entry Level Stewardship (including Organic Entry Level Stewardship and Uplands Entry Level Stewardship) agreements starting on or after 1 January 2007, Higher Level Stewardship (including Organic Higher Level Stewardship and Uplands Higher Level Stewardship) agreements starting on or after 1 January 2007, Woodland Management Grant and Farm Woodland Premium elements of English Woodland Grant Scheme agreements starting on or after 1 January 2007. Cross compliance is made up of ‘Statutory Management Requirements’ (SMRs) and standards for ‘Good Agricultural and Environmental Conditions’ (GAECs). They cover the following areas: public, animal and plant health environment, climate change and good agricultural condition of land animal welfare. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Refer to BPS and Rural Development. |
Meat Technical Schemes
| Function | Beef Export Certification |
|---|---|
| Purpose for Processing | Certification required to export beef outside the EU. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
| Function | Carcase Deadweight Price Reporting |
|---|---|
| Purpose for Processing | Deadweight price reporting is the EU scheme where larger abattoirs must submit weekly bulk price data for bovine carcases (cattle, bison and buffalo). The EU uses deadweight price information collected from all member states to decide whether it needs to do anything to support the industry. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
| Function | Beef Carcase Classification |
|---|---|
| Purpose for Processing | The Beef Carcase Classification (BCC) scheme is the compulsory classification of adult beef carcases to an agreed standard so that a fair meat price can be set. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
| Function | Pig Carcase Grading |
|---|---|
| Purpose for Processing | The scheme requires registered Abattoirs to classify carcases according to rules followed throughout the European Union. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
| Function | Beef Labelling Scheme |
|---|---|
| Purpose for Processing | A compulsory Beef labelling scheme the rules apply to anyone selling or supplying fresh or frozen beef or veal anywhere in the supply chain. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
Rural Development Programme for England (RDPE) - Socio-economic measures
Provides financial support for projects to improve agriculture, the environment and rural life.
Countryside Productivity
Provides funding for projects in England which improve productivity in the farming and forestry sectors and help create jobs and growth in the rural community.
| Function | Adding Value to Agri-Food Scheme |
|---|---|
| Purpose for Processing | To improve the processing of primary agricultural products to shorten supply chains and deliver benefits to primary producers. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
| Function | Water Resource Management Scheme |
|---|---|
| Purpose for Processing | Grants to improve farm productivity through more efficient use of water for irrigation. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union. |
| Function | Small Grants |
|---|---|
| Purpose for Processing | The scheme provides funding for farmers to purchase equipment to improve the productivity of their farm. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union. |
| Function | Improving Farm Productivity Scheme |
|---|---|
| Purpose for Processing | To improve farm productivity through equipment to aid crop and livestock production. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union and European Structural & Investment Fund Committee. |
| Function | Improving Forestry Productivity Scheme |
|---|---|
| Purpose for Processing | To improve forestry productivity through felling, extraction and adding value by primary processing of timber products. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union and European Structural & Investment Fund Committee. |
| Function | Large Grants |
|---|---|
| Purpose for Processing | Large grants (over £35,000) are available for forestry productivity, water resource management, adding value to agri-food and improving farming productivity. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union. |
| Function | Cumbrian Countryside Access Fund Scheme |
|---|---|
| Purpose for Processing | Individual grants available for landowners or public bodies to cover reinstating and improving rights of way for rural towns and villages, visitor attractions, long distance trails and those passing through environmentally sensitive areas such as Sites of Special Scientific Interest. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union. |
| Function | European Innovation Partnership Scheme |
|---|---|
| Purpose for Processing | Funds projects in public-private partnership in the field of information and communication technology (ICT) for active and healthy ageing. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union. |
| Function | Farming Recovery Fund |
|---|---|
| Purpose for Processing | Farming Recovery Fund (FRF) provides emergency financial assistance to farmers whose agricultural land has been impacted by exceptional weather conditions on 12 June 2019 in Wainfleet, Lincolnshire and 30 July 2019 in Arkengarthdale, Wensleydale and Swaledale in North Yorkshire. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years from the date of the last action on an individual claim. |
| Shared with | Defra Group, Environment Agency, Natural England, Forestry Commission, Animal and Plant Health Agency. |
Growth Programme
Provides funding for projects in England which create jobs and growth in the rural economy.
| Function | Business Development |
|---|---|
| Purpose for Processing | These grants are to help rural businesses grow and create more jobs by way of improving buildings or buying new equipment. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union and the European Structural and Investment Fund Committee. |
| Function | Food Processing |
|---|---|
| Purpose for Processing | These grants are to help Food and drink businesses that process agricultural and horticultural products grow and create more jobs. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union and the European Structural and Investment Fund Committee. |
| Function | Rural Broadband Infrastructure |
|---|---|
| Purpose for Processing | Grant funding for projects in England which create broadband infrastructure in rural areas. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | 7 years. |
| Shared with | Broadband UK and the European Union. |
| Function | Rural Tourism Infrastructure |
|---|---|
| Purpose for Processing | The aim is to support projects that will encourage more tourists to come, to stay longer and to spend more money in rural areas. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | 5 years. |
| Shared with | European Union and European Structural and Investment Fund Committee. |
| Function | Leader Scheme |
|---|---|
| Purpose for Processing | Provides funding for projects in England which create jobs and growth in the rural economy. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 5 years. |
| Shared with | European Union and European Structural and Investment Fund Committee. |
| Function | Procured Projects: Bovine Tuberculosis (BTB) and Bovine Venereal Diarrhoea (BVD) scheme |
|---|---|
| Purpose for Processing | Funding measures aimed and reduction and eradication of BTB and BVD. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | European Union. |
Rural Development Programme for England (RDPE) - Countryside Stewardship measures
Countryside Stewardship is an integrated scheme that offers a range of multi-year and capital grants that address different environmental priorities across a variety of farm types.
| Function | Mid-Tier Stewardship |
|---|---|
| Purpose for Processing | Multi-year agreements and capital items that focus on widespread environmental issues, such as reducing water pollution or improving the farmed environment for farmland birds and wild pollinators. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Higher Tier Stewardship agri environment; Woodland |
|---|---|
| Purpose for Processing | Higher Tier is for land that requires more complex management tailored to the individual situation. These are usually in places that need complex management, such as restoring habitats, and improving woodland. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Wildlife Offers |
|---|---|
| Purpose for Processing | A scheme that supports wildlife by creating sources of nectar and pollen for insect pollinators, winter food for seed-eating birds and improved habitats. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Hedgerow and Boundaries Grant |
|---|---|
| Purpose for Processing | A grant to restore existing farm boundaries, and provide benefits to the environment and landscape. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Historic Buildings Restoration Grant |
|---|---|
| Purpose for Processing | This grant is a standalone capital grant and pays 80% of eligible costs towards restoration of eligible historic buildings. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Historic England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Water Capital Grant |
|---|---|
| Purpose for Processing | A Mid-Tier grant that provides funding to improve water quality in high water quality priority areas. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Woodland Creation Grant |
|---|---|
| Purpose for Processing | Multi-annual option available in the Higher Tier of the Countryside Stewardship scheme. Payments are made annually for a period of 10 years to cover the cost of maintaining the newly planted woodland resulting from the CS Woodland Creation agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Woodland Tree Health Grant |
|---|---|
| Purpose for Processing | A one-off payment to restock or improve woodland due to tree health problems. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Woodland Management Plan Grant |
|---|---|
| Purpose for Processing | A one-off payment to support the production of a UK Forestry Standard (UKFS) compliant 10 year woodland management plan. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
| Function | Implementation Plans and Feasibility Studies |
|---|---|
| Purpose for Processing | It is available as a stand-alone agreement to aid an application for Higher Tier applications and can only be used with written permission from Natural England. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Retention period | At least 7 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and others who supply Catchment Sensitive Farming and Farm Advice. |
|
Function |
Facilitation Fund |
|---|---|
|
Purpose for Processing |
Multi-year agreements to fund Facilitators (individuals or organisations) to bring groups of land managers (farmers, foresters or others) together, enabling collaboration to: - improve the natural environment at a landscape rather than single-farm scale - achieve greater improvements than individual holdings could on their own. The Facilitator works with a group of land managers to: - develop cooperation / knowledge sharing between the group members - agree the CS priorities they plan to take forward across their holdings, from the CS statements of priorities on GOV.UK - source / deliver training required to enable the group members to make improvements and achieve the CS priorities. We will use your data for the following purposes: 1. Assessing your application and entry into an agreement a) assess your application, for example, checking against eligibility criteria, and b) to contact you, as necessary, about your Facilitation Fund agreement offer. For example, to discuss any changes with you. 2. Implementing and monitoring your agreement a) to help us implement the monitoring of your Facilitation Fund agreement. 3. Taking part in Facilitation Fund learning activities a) to help us develop and improve scheme policy. We may contact you to inform you of future schemes b) we may contact you about Facilitation Fund learning activities and send you feedback c) we may also contact you with other co-design opportunities relating to the future schemes. 4. Facilitation Fund scheme evaluation a) to help evaluate Facilitation Fund scheme value for money and overall effectiveness, and b) to monitor delivery towards Defra’s 25 Year Environment Plan goals and carbon net zero targets. |
|
Legal basis for collecting, using and holding your data |
Public task Subject to budget constraints, if your application is successful, you will be offered a Facilitation Fund agreement. The agreement sets out details of what you are undertaking to do and what you will be paid in return. The Facilitation Fund terms and conditions form part of your agreement, details are provided on the Facilitation Fund pages on GOV.UK. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. We will seek your consent for: a) research activities that sit outside Defra’s programme of pilot learning activities, for example, joining a ‘user panel’ looking at co-design of future measures, and b) where we approach you about use of information for promotional measures. |
|
Retention period |
At least 7 years from the end of the agreement for those accepted onto the scheme. |
|
Shared with |
Defra, RPA, Natural England, Forestry Commission and the Environment Agency; and Local Authorities (involved in assessing applications and scheme monitoring); Other public bodies and their accredited agents both nationally and locally with a vested responsibility for the public good and the environment. |
Rural Development Programme for England (RDPE) - Environmental Stewardship measures
Environmental Stewardship (ES) is a land management scheme to promote the responsible use and protection of the natural environment.
| Function | Entry Level Stewardship |
|---|---|
| Purpose for Processing | A scheme to improve water quality, reduce soil erosion, improve conditions for farmland wildlife, maintain and enhance landscape character and protect the historic environment. Includes Uplands ELS: simple and effective land management agreements with priority options. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, National Audit Office, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and Catchment Sensitive Farming and Farm Advice organisations. |
| Function | Higher Level Stewardship |
|---|---|
| Purpose for Processing | A discretionary grant that concentrates on the more complex types of management where land managers need advice and support and where agreements need to be tailored to local circumstances. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, National Audit Office, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and Catchment Sensitive Farming and Farm Advice organisations. |
| Function | Organic Entry Level Stewardship |
|---|---|
| Purpose for Processing | A ‘whole farm scheme,’ open to farmers who manage all or part of their land organically and who are not receiving aid under the Organic Aid Scheme or the Organic Farming Scheme, includes Uplands OELS: organic and conventional mixed farming agreements. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 11 years. |
| Shared with | Natural England, Forestry Commission, Environment Agency, National Park Authorities, National Audit Office, Hallmark (for in situ visits), Local Authorities (involved in setting up an agreement), and Catchment Sensitive Farming and Farm Advice organisations. |
Trader Schemes
Measures concerning agricultural goods.
Import and Export Measures
| Function | Import and Export Licensing Scheme (including Tariff Rate Quotas) |
|---|---|
| Purpose for Processing | A system for managing import and export licences with regard to the rules on the release and forfeit of securities lodged for such licences. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | HMRC, Department for Environment, Food & Rural Affairs |
| Function | Hops Exports Attestations of Equivalence |
|---|---|
| Purpose for Processing | RPA is the competent authority to issue Hops Attestation of Equivalence in Great Britain to enable the exportation of hops and hops products to the EU. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs |
| Function | Wine VI1 certificates |
|---|---|
| Purpose for Processing | RPA is the competent authority to issue Wine VI1 certificates for the re-export of imported wine to the EU. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4.learn lessons 5.develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs |
Internal Market Measures
| Function | Dairy Producer Organisations |
|---|---|
| Purpose for Processing | An organisation formed on the initiative of group of farmers, which has one or more aims. This includes negotiating contracts for the delivery of raw milk on behalf of its members. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4.learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Competition and Markets Authority, Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | Fruit and Vegetable Producer Organisations |
|---|---|
| Purpose for Processing | Aid to help growers increase their competitiveness in the supply chain. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | Private Storage (Dairy, Skimmed Milk Powder and Pigmeat) |
|---|---|
| Purpose for Processing | These schemes are market support measures that help to stabilise the prices of certain products. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | Promotions Scheme. |
|---|---|
| Purpose for Processing | Designed to open up new market opportunities for farmers and the wider food industry, as well as helping them build their existing business. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | Public Intervention (Butter, Cereal, Dairy and Skimmed Milk Powder) |
|---|---|
| Purpose for Processing | Intervention schemes are market support measures that help to stabilise the prices of certain products. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5. develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | School Milk Scheme |
|---|---|
| Purpose for Processing | Aid for the supply of fruit and vegetables, bananas and milk in educational establishments. We will use your data to: 1. consider your application and to check it meets the eligibility criteria 2. evaluate the strengths of your application against the scheme priorities 3. consider the overall effectiveness of the scheme or function and whether the outcomes met the aims 4. learn lessons 5.develop policies and new schemes If we use your data for any other purposes, such as in media campaigns to promote outcomes – we will contact you to ask for your consent. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet EU retained legislation, aimed at promoting transparency. |
| Retention period | At least 7 years. |
| Shared with | Department for Environment, Food & Rural Affairs, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, Department of Agriculture, Environment and Rural Affairs Northern Ireland. |
| Function | Slaughter Incentive Payment Scheme 2022 |
|---|---|
| Purpose for Processing | A domestically funded support measure for the pig industry to seek to reduce the animal welfare implications of pigs backing up on farms. The scheme will be short term in nature (closes 31 March 2022). Payment is based on a calculation of the costs incurred by processors to put on additional slaughtering shifts and incentivises increased throughputs in England. This will be enabled via the provisions of Section 98 of the Natural Environment and Rural Communities Act 2006. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Defra, FSA, APHA. |
Sustainable Farming Incentive
The Sustainable Farming Incentive is one of three schemes being developed to encourage environmental land management. The other schemes are Local Nature Recovery and Landscape Recovery.
The Sustainable Farming Incentive will pay farmers to manage their land in an environmentally sustainable way.
As part of a pilot, farmers were invited to apply to help make sure the scheme works in practice.
The scheme itself launched on 30 June 2022, initially for farmers in England who currently get payments under the Basic Payment Scheme (BPS).
Sustainable Farming Incentive (Pilot and 2022 scheme)
| Function | Sustainable Farming Incentive |
|---|---|
| Purpose for Processing | The Pilot and 2022 schemes include multi-year agreements to support the delivery of environmental goods. For example, managing arable and horticultural land to increase farmland biodiversity, including wild bird and pollinator populations. Agreements aim to benefit the environment and increase sustainability in the farming sector. 1 Processing your application and entry into an agreement. We will use your data to: a) process your application – for example, checking against eligibility criteria , and b) contact you, as necessary, about your agreement offer. For example, to discuss any changes with you. 2 Implementing and monitoring your agreement. We will use your data to help us implement the monitoring of your agreement. 3 Taking part in learning activities. We will use your data to help us develop and improve scheme policy. This will include contacting you about pilot learning activities and sending you feedback. We may also contact you with other co-design opportunities relating to the future schemes. 4 Scheme evaluation. We will use your data to: a) help evaluate Sustainable Farming Incentive scheme value for money and overall effectiveness, and b) monitor delivery towards Defra’s 25 Year Environment Plan goals and carbon net zero targets. 5 Publication. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. You will be offered an agreement after you submit a successful application. The agreement sets out details of what you are undertaking to do and what you will be paid in return. There are other things that form part of your agreement, namely the SFI terms and conditions, monitoring guidance, and learning guidance. Details are provided on the Sustainable Farming Incentive pages on GOV.UK. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 We will seek your consent: a) for research activities that sit outside Defra’s programme of learning activities, for example, joining a ‘user panel’ looking at co-design of future measures, and b) where we approach you about use of information for promotional measures. |
| Retention period | At least 3 years for Expressions of Interest, or where the application doesn’t progress to an agreement. At least 7 years from the end of the agreement for those accepted onto the SFI Pilot or 2022 schemes. |
| Shared with | Alongside Defra and RPA shared with, Natural England; Forestry Commission; Joint Nature Conservation Committee; Scottish Government Rural Payments and Inspections Directorate; Welsh Government Rural Payments Wales; 3rd party contractors working on behalf of the Defra group. Other public bodies and their accredited agents both nationally and locally with a vested responsibility for the public good and the environment. |
Annual health and welfare review of livestock (AHWR) service
| Function | Annual health and welfare review of livestock (AHWR) service |
|---|---|
| Purpose for Processing | Personal data we require about you and your vet will only be used to consider whether the application meets the eligibility criteria and the wider effectiveness of this measure. If we need to expand that, we will contact you or your vet to request agreement to that. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 3 years for Expressions of Interest, or where the application does not progress to a payment. At least 7 years, where a payment is made. |
| Shared with | Defra, Natural England; Food Standards Agency, National Food Crime Unit, Animal and Plant Health Agency (APHA), Trading Standards, Animal Reporting and Movement Service, Agriculture Horticulture Development Board (also the British Pig Executive). If you have a cross border holding, we may be required to share your data with Scottish Government Rural Payments and Inspections Directorate, or Welsh Government Rural Payments Wales. Other public bodies and their accredited agents both nationally and locally with a vested responsibility for the public good and the environment. |
Farming Investment Fund
Provides financial support for projects to improve agriculture and the environment.
Farming Transformation Fund
A competitive scheme providing funding for equipment, technology, and infrastructure that improves farm productivity and benefits the environment.
| Function | Water Resource Management Scheme |
|---|---|
| Purpose for Processing | Grants to improve farm productivity through more efficient use and storage of water for irrigation. Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted through the application eligibility checker or full application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Function | Improving Farm Productivity Scheme |
|---|---|
| Purpose for Processing | Grants to improve farm productivity and profitability, and to enhance environmental sustainability. Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted through the application eligibility checker or full application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Function | Adding Value Scheme |
|---|---|
| Purpose for Processing | Grants for growers or producers to add value to eligible agricultural products after they have been harvested or reared. Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted through the application eligibility checker or full application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Function | Slurry Infrastructure Scheme |
|---|---|
| Purpose for Processing | Grants to improve the slurry infrastructure for pig, beef and dairy farmers whose farming systems produce slurry. It will help replace or build new slurry stores, or expand existing ones, to provide 6 months storage. Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted through the application eligibility checker or full application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Function | Calf Housing for Health and Welfare |
|---|---|
| Purpose for Processing | Grants to improve the health and welfare of calves (up to 6 months old) by providing a good ambient environment and facilitating social contact through pair or group housing. The grants are available to existing farmers in the beef and dairy sectors to build new or refurbish existing calf housing. Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted through the application eligibility checker or full application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales, third party contractors with expertise in the design and location of calf housing to provide assessment of the ambient environment of the proposed calf housing. |
Farming Equipment and Technology Fund
A scheme providing support to businesses so that they can invest in equipment and technology to improve sustainable agricultural, horticultural and forestry productivity. It will help to deliver a competitive and thriving agricultural, horticultural and forestry sector, with a reduced impact on the environment.
| Function | Farming Equipment and Technology Fund |
|---|---|
| Purpose for Processing | Your data will be used to: consider your application and whether it meets the eligibility criteria; evaluate the strengths of your application against the scheme priorities; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. Defra is not required to publish beneficiary data for grants made under the Animal Health and Welfare portal and will publish aggregated data only. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for application data submitted. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Cabinet Office, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
Smaller Abattoir Fund
The fund is a criteria grant supporting the continuation of a sustainable network of smaller abattoirs in England by providing financial support to:
- make improvements to productivity
- enhance animal health and welfare
- encourage the introduction of innovative approaches to the use of new technologies
- add value to primary products
| Function | Smaller Abattoir Fund |
|---|---|
| Purpose for Processing | Grants to improve productivity, animal health and welfare, introduce innovation and add value to products. Your data will be used to: consider your application and whether it meets the eligibility criteria; check your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021. |
| Legal basis for collecting, using and holding your data | Public task. Legal obligation. We have a legal obligation to provide beneficiary data to Defra, who publish it to meet the requirements of The Agriculture (Financial Assistance) Regulations 2021 Where we would like to use your information for promotional activity, we will seek your consent. |
| Retention period | At least 3 years for data submitted in an application. At least 7 years from the end of the agreement where a Grant Funding Agreement is entered into. |
| Shared with | Alongside Defra and RPA shared with Food Standards Agency, Environment Agency, Natural England, Forestry Commission, Department for Business and Trade, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
Water Restoration Fund
| Function | Water Restoration Fund |
|---|---|
| Purpose for Processing | The fund is a competitive grant supporting the improvement of water quality and restoration of the water environment by providing financial support to projects that focus on addressing pressures on the water environment with the aim of: - Improving the ecological status, ecological potential or chemical status of water bodies. - Returning water dependent protected sites to favourable condition. - Maintaining favourable condition or preventing the deterioration of the current status or condition. |
| Why we are able to process your personal data | The law allows us to process your personal data under article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR). We are allowed to process personal data when we need to carry out a public task. Where we would like to use your information for promotional activity, we will seek your consent. |
| What personal data we process | We process the personal data necessary to consider your application and whether it meets the eligibility criteria; check your application against the scheme priorities; consider the overall effectiveness of the scheme or function and whether the outcomes met the aims; learn lessons and to develop policies and new schemes; potentially in media campaigns to promote outcomes - to do that we will contact you to request your agreement. If you are communicating with us on-line, we also collect your internet protocol (IP) address and details of which Web browser you use. When you use the registration service, we put small files (known as ‘cookies’) onto your computer. The cookies used on this service are not used to identify you personally. We may process your personal data in any questions or feedback you send to us, including your e-mail address if you contact us and may use this in support of an activity that support or promotes democratic engagement, such as providing general updates on farming policy. |
| Your responsibility with other people’s personal data | If you’ve included personal data about other people in your records, you must tell them. You must provide them with a copy of this Privacy Notice so that they know how their personal data will be used. |
| Where your personal data is stored | We store, transfer and process your personal data on our servers in the UK and we: - Transfer data through Amazon Web Services servers in Ireland. - Store data on Microsoft Azure servers in Ireland. Your data will not be transferred outside the European Economic Area. |
| How long we keep your personal data | We will retain this information for 3 years for data submitted in an application and 7 years from the end of the agreement where a Grant Funding Agreement is entered into. Please refer to our Personal information charter and the section entitled ‘How long we will keep data’ for information on any potential exceptions. We delete your IP address from our records after 90 days. |
| Who is my personal data being shared with | Alongside Defra and the RPA we will share this information with the Environment Agency, Natural England, Forestry Commission, Department for Business and Trade, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
| Your rights | Read our Personal information charter - Rural Payments Agency to find out your rights under the General Data Protection Regulation, the Data Protection Act 2018 (DPA 2018). |
| If you want to make a complaint | If you have concerns about the handling of a request to exercise your rights, please follow RPA’s complaints procedure. You can call or e-mail the Customer Service Centre or write to: Rural Payments Agency PO Box 69 Reading RG1 3YD If you have gone through RPA’s formal complaints procedure and are still unhappy with the outcome, you can e-mail RPA.DPAQueries@rpa.gov.uk or write to: RPA Data Protection Lead Rural Payments Agency Kings Meadow House King’s Meadow Road Reading Berkshire Reading RG1 8DQ Or you can e-mail DefraGroupData Protection Officer@defra.gov.uk or write to: Defra Group Data Protection Officer Department for Environment Food and Rural Affairs SW Quarter 2nd floor Seacole Block 2 Marsham Street London SW1P 4DF Or e-mail casework@ico.org.uk or write to: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Any complaint to the RPA, Defra or Information Commissioner is without prejudice to your right to seek redress through the courts. Full details are available on the Information Commissioner’s Web site. |
Bird flu (avian influenza): reporting
| Function | Bird flu (avian influenza): reporting |
|---|---|
| Purpose for Processing | In order to assist the reporting process and to locate birds and gather intelligence necessary to manage the outbreak we will ask you to provide contact details. Details of the APHA privacy notice are available on their website |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 6 months from the date of report. |
| Shared with | Animal and Plant Health Agency (APHA), UK Health Security Agency, UK Farmcare (the contractors who the details are sent to for bird sample collection and testing). If necessary the local authority, where the bird is located on public land. |
XL Bully Dogs Compensation Scheme
Following a concerning rise in attacks and fatalities caused by XL Bully dogs, the government has added this breed to the list of dogs banned under the Dangerous Dogs Act 1991.
| Function | XL Bully Dogs Compensation Scheme |
|---|---|
| Purpose for Processing | To allow RPA to administer the XL Bully Dog Compensation scheme and support Defra’s work on the exemptions. |
| Legal basis for collecting, using and holding your data | Public task. |
| Retention period | At least 7 years. |
| Shared with | Defra in relation to the index of Exempted Dogs. Other enforcement authorities in England and Wales to aid investigations concerning breaches or potential breaches of law, compliance checks and for enforcement purpose. Police forces and local authorities. |
Farming Recovery Fund
| Function | Farming Recovery Fund |
|---|---|
| Purpose for Processing | To allow RPA to administer the Farming Recovery Fund scheme and make compensation payments. |
| Why we are able to process your personal data | The law allows us to process your personal data under article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR). We are allowed to process personal data when we need to carry out a public task. |
| What personal data we process | We process the personal data necessary to provide support to businesses affected by flooding. Farmers in affected areas who have suffered uninsurable damage to their land will be identified and contacted to apply for grants of up to £25,000 through the Farming Recovery Fund towards reinstatement costs to bring land back to productive use. |
| Your responsibility with other people’s personal data | If you’ve included personal data about other people in your records, you must tell them. You must provide them with a copy of this Privacy Notice so that they know how their personal data will be used. |
| Where your personal data is stored | We store, transfer and process your personal data on our servers in the UK and we: - Transfer data through Amazon Web Services servers in Ireland. - Store data on Microsoft Azure servers in Ireland. Your data will not be transferred outside the European Economic Area. |
| How long we keep your personal data | We will retain this information for 7 years. Please refer to our Personal Information Charter and the section entitled ‘How long we will keep data’ for information on any potential exceptions. |
| Who is my personal data being shared with | Alongside Defra and RPA we will share this information with the Environment Agency, Natural England, Forestry Commission, Department for Business, Energy & Industrial Strategy, Scottish Government Rural Payments and Inspections Directorate, Welsh Government Rural Payments Wales. |
Published 25 May 2018
Last updated 10 April 2024 + show all updates
Last updated 10 April 2024 + show all updates
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Information added for the Farming Recovery Fund
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Water Restoration Fund details added
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Added a section in to account for delinked payments.
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Ear Tag Allocation System (ETAS) has been renamed to Livestock Unique Identification Service (LUIS). Local Authorities added to the list of bodies data is shared with.
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The Smaller Abattoir Fund has been added to the list.
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Information added for XL Bully Dog Compensation Scheme
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Added farm assurance schemes to the list of organisations that Cattle Tracing information may be shared with.
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Privacy notice added for the Calf Housing for Health and Welfare grant under the Farming Transformation Fund. Privacy notice added for the Sheep, Goat and Deer Movements Support Services under the Livestock Information Service.
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Information added to the Farming Equipment and Technology Fund section to clarify Defra's requirement to publish beneficiary data for grants made under the Animal Health and Welfare portal.
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Several schemes edited to explain legal obligation of Defra Publication of certain RPA payment data on recipients of financial assistance grants awarded under the Agriculture Act
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Bird flu (avian influenza): reporting has been included within the privacy notice
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Information added for the Annual health and welfare review of livestock (AHWR) service.
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Farming Investment Fund section updated to include new sub-sections, in addition to existing Water Management, for Improving Farm Productivity Adding Value Slurry Infrastructure.
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Sustainable Farming Incentive section updated to include information for SFI 2022 scheme.
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Added translation
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The first six sections of the original document have been removed as we have now created a separate 'RPA Privacy Notices for Employees, Workers and Contractors (UK)' document that covers this information in greater detail. The final three sections, originally under 'Internal Business Function' have also been either incorporated into the new employee privacy notices, or removed.
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Updated Lump Sum Exit scheme details
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Addition of Lump Sum Exit Scheme.
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Update to Slaughter Incentive Premium Scheme to show new scheme - SIPS2022.
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Information added for Farming Equipment and Technology Fund, Slaughter Incentive Payment Scheme and updates to the Trader schemes.
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Changes to CS Facilitation Fund wording
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Added translation
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Added translation
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Updated to reflect move to UK legislation (UK GDPR). Call Recordings section expanded.
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The Sustainable Farming Incentive section updated with greater detail.
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Added new section for 'Farming Investment Fund', 'Farming Transformation Fund'.
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Changed Human Resources title to Employees, workers and contractors under the internal business function section. 3rd para under this section also updated..
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Added section for Sustainable Farming Incentive Pilot.
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Addition of new sections for Dairy Response Fund Scheme 2020 and Health and Safety.
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Update to internal business function - Human resources
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Export measures updated to include section for Hops exports Attestations of Equivalence.
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Added translation
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page updated
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Added translation
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Added translation
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First published.