Guidance

Registrar's rules

Rules outlining the form, manner of delivery and method of authentication for documents delivered in electronic or paper format.

About the registrar’s rules

Under the Companies Act 2006 the Registrar of Companies is given authority to make rules governing certain areas in relation to the filing of documents at Companies House. They are regarded as being secondary legislation, made under section 1117 of the Act.

The following are the latest versions of each volume of the rules:

Amendments to the registrar’s rules

The registrar’s rules came into force on 1 October 2009 and have been amended several times since this date. The following tables outline each of the amendments, along with details of what they contained and when they came into force.

2016 amendments

Amendment number Volume amended Made Came into force Changes
New volume 6 Volume 6 05/04/16 06/04/16 Addition of new volume to specify the default address for each jurisdiction for the purpose of a registered office dispute
Amendment 2 (2016) Volume 2 05/04/16 06/04/16 Paper rules amendment for the April 2016 SBEE implementation: RP06 (directors disputes), RP07 & LLP equivalent (RO disputes), multiple new and amended SR forms (PSC protection regime), amended AD03, AD04 & LLP equivalents (registers changes)
Amendment (2016) Volume 2 26/02/16 26/02/16 Paper rules amendment for the February 2016 SBEE implementation (capital changes): New form NAC01, new variant of form SH19

2015 amendments

Amendment number Volume amended Made Came into force Changes
Amendment by pro-forma Volume 1 Volume 2 18/12/15 18/12/15 Renumbering of previous amendments to correct a typographical error
Amendment 5 (2015) Volume 2 18/12/15 01/01/16 Implementation of the schema for extractive companies to file reports on payments to governments
Amendment 4 (2015) Volume 2 07/12/15 07/12/15 Amendment to form AR01 and equivalents
WebFiling data change Volume 1 23/11/15 23/11/15 Amendment to the WebFiling templates for audit exempt abbreviated accounts to include changes to CATO
Amendment 3 (2015) Volume 2 09/10/15 09/10/15 Paper rules amendment for October 2015 SBEE implementation (date of birth and consent to act)
Amendment 2 (2015) Volume 1 09/10/15 09/10/15 Electronic rules amendment for October 2015 SBEE implementation (date of birth and consent to act)
Amendment (2015) Volume 2 26/05/15 26/05/15 Amendment to form DS01 and equivalents

2014 amendments

Amendment number Volume amended Made Came into force Changes
Amendment 4 (2014) Volume 2 02/10/14 02/10/14 Inclusion of SE and EEIG forms in the rules
Amendment 3 (2014) Volume 1 20/08/2014 20/08/2014 Addition of Part 5 – Companies House single web service (CHS)
WebFiling data change Volume 1 09/06/14 09/06/14 Amendment to the wording on several mortgage webFiling templates to remove the reference to fixed charges
Amendment 2 (2014) Volume 2 06/04/14 09/06/14 Removal of the S.243 checkbox on forms CH01, LL CH01, OS CH03 & SE CH01 amendment to the wording on several mortgage forms to remove the reference to fixed charges amendment to form 4.72
WebFiling data change Volume 1 04/04/14 07/04/14 Removal of the S.243 checkbox on the WebFiling templates for CH01 and LL CH01
Amendment (2014) Volume 2 01/04/14 01/04/14 Introduced the facility to correct an erroneous date of birth, which was stated on incorporation, for company directors and LLP members

2013 amendments

Amendment number Volume amended Made Came into force Changes
Amendment 5 (2013) Volume 4 30/11/13 01/12/13 Addition of a new WebFiling & software filing template for micro-entity accounts addition of new WebFiling templates for DS02 & LL DS02
Amendment 4 (2013) Volume 4 04/04/13 06/04/13 Change to informal correction due to the charges project
Amendment 3 (2013) Volume 2 04/04/13 06/04/13 New paper forms for charges
Amendment 2 (2013) Volume 1 04/04/13 06/04/13 New WebFiling forms for charges
Amendment (2013) Volume 1 08/02/13 11/01/13 New WebFiling template for audit exempt abbreviated accounts

2012 amendments

Amendment Number Volume amended Made Came into Force Changes
Registrar’s (Electronic Form) Rules 2012 Volume 1 30/11/12 30/11/12 Updated version of volume 1
Amendment 4 (2012) Volume 2 30/11/12 30/11/12 Amended form AA06 / LL AA06
Amendment 3 (2012) Volume 1 26/09/12 01/10/12 Audit exemption for subsidiary undertakings Exemption from filing and preparation of accounts for dormant subsidiaries
Amendment 2 (2012) Volume 2 14/05/12 19/05/12 London office address change
Amendment (2012) Volume 2 04/05/12 08/05/12 Forms amendments

2011 amendments

Amendment number Volume amended Made Came into force Changes
Amendment 11 (2011) Volume 1 21/09/11 01/10/11 Annual return (SIC code) software amendments
Amendment 10 (2011) Volume 1 21/09/11 01/10/11 Annual return (SIC code) WebFiling amendments
Amendment 9 (2011) Volume 2 21/09/11 01/10/11 Annual return (SIC code) paper amendments
Amendment 8 (2011) Volume 2 29/07/11 01/08/11 Cross border mergers
Amendment 7 (2011) Volume 1 11/07/11 14/07/11 e-Reminders HMRC joint filing template
Amendment 6 (2011) Volume 2 28/06/11 30/06/11 Investment Bank Special Administration Regulations 2011
Amendment 5 (2011) Volume 1 08/06/11 23/06/11 Added Paypal as a payment method
Amendment 4 (2011) Volume 1 01/04/11 06/04/11 New Part 2A – WebIncs New Schedule 4B – WebIncs Screens
Amendment 3 (2011) Volume 2 09/03/11 14/03/11 Continuation sheet change forms amendments
Amendment 2 (2011) Volume 1 09/03/11 14/03/11 Added CH01 & LL CH01 alternative screens
Amendment 1 (2011) Volume 1 16/02/11 19/02/11 WebFiling dormant company accounts new schedule 3B - table of accounts templates specifying the eligibility criteria to be satisfied prior to the use of each template in accordance with rule 8

2010 amendments

Amendment Number Volume amended Made Came into Force Changes
Amendment 5 (2010) Volume 1 06/10/10 11/10/10 Part 4 - HMRC joint filing template HMRC joint filing template screens WebFiling change of name screens WebFiling Change of Name Resolution
Amendment 4 (2010) Volume 1 30/07/10 12/08/10 Software filing LLPs WebFiling LLPs software filing change of name software filing CoN resolution new rule 17A – Resolutions new schedule 1A - Transitional arrangements table specifying the date on or after which a document may be delivered to the registrar in electronic form New schedule 3A - Table specifying the templates to be used for documents that are required to be authenticated by means of personal authentication by a natural person in accordance with rule 11 New Schedule 6A – Resolutions new schedule 7, Part 3: eligible financial information
Amendment 3 (2010) Volume 2 01/07/10 01/07/10 Continuation sheet change forms amendments
Amendment 2 (2010) Volume 2 26/05/10 1/06/10 Belfast office address change
Amendment (2010) Volume 2 26/03/10 06/04/10 Addition of insolvency forms delivered under the Insolvency Act 1986 or S14 of the LLP Act 2000