Information for public authorities, businesses and other organisations on the outcome for public procurement policy in a no-deal Brexit scenario.
A package of Public Procurement Directives set out the EU legal framework for procurement by public authorities and utilities:
- The Public Contracts Directive 2014
- The Concessions Contracts Directive 2014
- The Utilities Directive 2014
These EU Directives govern procedures for the award of a contract to a supplier (a provider of works, supplies or services) when its value exceeds set financial thresholds, unless it qualifies for a specific exclusion. They require procurements to be competed transparently and fairly.
The Public Procurement Directives were implemented for England, Wales and Northern Ireland by the following regulations:
- The Public Contracts Regulations 2015
- The Concession Contracts Regulations 2016
- The Utilities Contracts Regulations 2016
The Public Procurement Directives were implemented separately by the Scottish Government via the following regulations:
- The Public Contracts (Scotland) Regulations 2015
- The Concession Contracts (Scotland) 2016
- The Utilities Contracts (Scotland) Regulations 2016
Defence and security procurement is dealt with separately in The Defence and Security Public Contracts Regulations 2011 which apply to the whole of the UK.
After No Deal Brexit
If the UK leaves the EU without a deal, the public procurement regulations will remain broadly unchanged after Brexit.
In March 2019 the Minister for the Cabinet Office made a Statutory Instrument (SI) which will amend the procurement regulations to ensure that they continue to operate effectively after exit day. The SI will come into force on exit day.
What will change for contracting authorities and entities
For the most part the legal framework for public procurement and, in particular, the different procedures available to contracting authorities and entities will remain exactly the same. One key difference for contracting authorities will be the need to send notices to a new UK e-notification service instead of the EU Publications Office.
Contracting authorities have a legal obligation to publish public procurement notices. In a no deal scenario, contracting authorities may no longer have access to the EU Publications Office and the online supplement to the Official Journal of the EU (OJEU) dedicated to European public procurement (i.e. Tenders Electronic Daily (TED)). Therefore, the government has amended current legislation to instead require UK contracting authorities to publish public procurement notices to a new UK e-notification service. The new service is called Find a Tender (FTS).
You will be able to access Find a Tender once it is deployed on 11pm GMT on 31st October, in the event that the UK leaves the EU without a deal.
The requirement to advertise in Contracts Finder, MOD Defence Contracts Online, Public Contracts Scotland, Sell2Wales and eTendersNI will remain unchanged.
What contracting authorities need to do now
Contracting authorities which are currently working with a third-party provider (for example, an ‘e-Sender’) to submit notices to OJEU/TED should be able to continue to use them provided that the e-Sender successfully completes integration work to post notices to Find a Tender.
The following e-Senders have completed this work and are either already parallel publishing or have told Cabinet Office that they will be ready to switch over on 31st October.
Currently parallel publishing:
- Adam (useadam.co.uk)
- BiP Solutions
- European Dynamics
- Millstream Associates (part of Proactis)
Ready to switch:
- ADB (UK) Limited
- Atamis Limited
- EU Supply
- In-Tend Ltd
- Wax Digital
Organisations that use other e-Senders
Contracting authorities may wish to contact their e-Senders to ask them about their plans for integrating with Find a Tender.
Organisations that publish direct to OJEU/TED
Those contracting authorities which submit their notices direct to the OJEU/TED will need to register with Find a Tender.
Contracting authorities which need to publish directly to Find a Tender will need a Contracts Finder Supplier Registration Service (SRS) account.
Existing Contracts Finder users will be enabled to publish automatically and need take no action.
Contracting authorities which have neither a Contracts Finder nor an SRS account will need to register as a buyer and apply to post notices.
Contracting authorities which have an SRS account, but not a Contracts Finder account will need to go to Contracts Finder and sign in with their SRS credentials and then apply to post notices.
What will change for businesses?
Suppliers wishing to access public sector contract opportunities will need to access the new UK e-notification service, Find a Tender, instead of OJEU/TED.
Find a Tender has a similar look and feel to Contracts Finder. It is free and you do not need to register to search the site. Registration enables you to save searches, set up email alerts and “watch” notices. If you are already registered on Contracts Finder (or the Supplier Registration Service) you will be able to use the same login credentials for FTS. If you are not already registered and would like this enhanced functionality, register as a supplier on Contracts Finder now.
Suppliers can continue to access the relevant domestic portal, such as Contracts Finder, MOD Defence Contracts Online, Public Contracts Scotland, Sell2Wales and eTendersNI.
Suppliers who wish to access contract opportunities from the EU may continue to do so via OJEU/TED.
Procurements in progress on exit day
Some organisations will have a regulated procurement in progress as the UK leaves the EU. Further guidance has been published in procurement policy notice (PPN).
For procurements that have commenced before the UK leaves the EU (for example, they have been advertised in the OJEU already), contracting authorities will need to comply with the new regulations from that point, for example by posting subsequent contract award notices on the new UK eNotification service instead of OJEU TED. However, the effect of the former rules will be preserved in some circumstances to maintain fairness throughout the procurement.
Contracting authorities which commence their procurements after the UK leaves the EU will need to follow the amended regulations.