Guidance

Order certified copies and certificates from Companies House

How to order certified copies of certificates and documents held on the Companies House register.

You can order:

  • a certificate of incorporation with certified facts
  • a certified copy of a document held on the register

How to order and costs

You can place an order by:

There are 2 different types of service.

 Standard service

This costs £15. We aim to process these orders within 4 working days. Standard orders are sent by Royal Mail Second Class Delivery.

 Same day service

This costs £50. Orders placed before 2pm are processed that day. Any orders placed after 2pm are processed the next working day.

We post same day certificate orders by Royal Mail First Class signed for delivery. Or you can ask to collect your certificate from one of our offices.

You can request a PDF copy of the official certificate to be sent by email. This service is only available for same day requests. Email copies will not be signed. Only the official certified certificate will be signed.

We’re not responsible for any costs after you’ve received your order, such as courier or legalisation costs.

Including additional facts

You can request to include additional certified facts on an incorporation certificate. These are:

  • directors’ names, and details such as date of birth or nationality
  • secretaries’ names
  • registered office address
  • the company’s objects
  • good standing statement

The good standing wording says that a company has been in continuous, unbroken existence since its incorporation and that no action is currently being taken to strike the company off the register.

We’ll only issue a good standing statement if the company is up to date with its filings. It must be a:

  • private limited company with at least one director who’s a natural person
  • public limited company with a secretary and at least 2 directors (one must be a natural person)

You cannot order certificates with information on shareholders, shareholdings or statement of capital.

Legalise a document or certificate

You can get a document legalised with the Foreign and Commonwealth Office (FCO). In countries who have signed up to the Hague Convention of 1961, this gives the document the same authenticity it has in the UK.

To get a Companies House document legalised by the FCO, it must have the original signature of a British public official. To get a document signed in person by one of our officials, you’ll need to request a certified certificate or certified copy.

Published 17 June 2019