4. Information
How to meet the information requirements in section 4 of your intensive pig and poultry farming permit.
4.1 Records
Schedules 3, 4 and 5 of your permit state which records you must make. You should keep these records for 6 years from the date they were made.
The Environment Agency must be able to read your records. You must use version control to track and manage changes to records and not overwrite them.
You must also keep records of:
- any off-site environmental effects including pollution incidents that caused or are alleged to have caused harm or health effects
- the condition of the land and groundwater to demonstrate that emissions to land from your installation have not caused any deterioration – check how to complete a site condition report for the appropriate records to keep
- the design, construction, inspection, monitoring, maintenance and failure records for pollution prevention measures such as surfacing and drainage
- details of spills and incidents and what was done to investigate and remediate the incident
- any action taken when an Environment Agency officer notifies you of non-compliances
You must keep these records until the permit is surrendered.
You only need to keep duty of care records for 2 years.
Summary of the records, reviews and plans you need to keep
You need to keep:
- a management system, to include inspection and maintenance schedules and staff training records
- an accident management plan
- a raw materials inventory
- noise and odour management plans (if needed)
- a dust and bioaerosol management plan (if needed)
- a pest management plan (if needed)
- a site condition report
- a site closure plan
- a climate change adaptation risk assessment
- feed records
- records of water and electricity use
- records of waste disposal and carcass disposal
- a manure management plan – when spreading manure and slurry on land owned by the operator (where relevant)
- details of arrangements for spreading on third party land or off-site disposal of manure and slurry (where relevant)
- records of soil, manure and slurry analysis (where relevant)
- a complaints record
- livestock numbers and movements
- records of pollution incidents and remedial action for the site closure plan
- results of any monitoring carried out
4.2 Reporting
You must send all reports required by the permit to the Environment Agency. Schedule 4 of the permit describes the requirements and the timescales. Submit them as listed by the permit or in a format agreed by the Environment Agency.
The pollution inventory includes reporting on annual emissions of certain substances to air, controlled waters and land, and off-site transfers in wastewater and waste. You must submit your return by 28 February of each reporting year. You can use the Environment Agency’s online pollution inventory reporting system, or complete and return a paper reporting form.
4.3 Notifications
You must tell the Environment Agency immediately if your operations result in, or may result in, an incident or accident. You must take the measures necessary to limit the environmental impact of an incident or accident.
You must also tell the Environment Agency immediately if your operations result in a breach of your permit conditions.
Use the Environment Agency pollution incident hotline to notify the Environment Agency.
You should also send the Schedule 5 notification form that comes with your permit to your local Environment Agency officer.
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