Hazardous waste: consignment note guidance
What information the consignment note must contain, who has to complete each part and when it has to be completed.
From 1 April 2016, premises no longer need to register as hazardous waste producers. This change affects the entire hazardous waste control system.
This guidance applies from 1 April 2016.
Consignment is only one part of the control system for hazardous waste.
If you produce, transport or manage hazardous waste you must follow all the rules of the control system. See the guidance on hazardous waste.
When consignment notes are needed
When hazardous waste is moved it must be accompanied by correctly completed paperwork called a consignment note. The note must be prepared before it’s moved.
A note is needed for all movements of hazardous waste, including:
- collections from businesses by registered waste carriers
- movements from one premises to another within the same business
- movements from customer premises, where another business has produced waste
A consignment note is not needed to move hazardous waste for:
- the movement of domestic hazardous waste (other than asbestos waste) from a domestic household to an initial collection point
- waste imported or exported under international waste shipment controls which uses a different movement note
See the information on unusual circumstances.
Layout and information fields
To be valid the consignment note must include all the information fields and be as near as possible to the format in the example note.
An example of a completed note will be available soon.
Do not use any note if:
- information fields are missing or have been altered to reduce/change what is required – for example e-mail, phone or weight is missing
- declarations are worded differently
- the format is different - for example it does not have separate tables in Part B and E
If you have any concerns about the validity of a note telephone the Environment Agency on 03708 506 506 (see call charges).
Complete the consignment note
The consignment note has 5 parts (A to E). Each part must be filled out in order, by the right person, at the right time:
Step 1: producer or holder completes parts A and B
The producer or holder of the waste must complete parts A and B on each copy of the note before the waste is removed. Give all copies to the carrier.
Part A: notification details
You must provide details of the origin and destination of the waste in Parts A1 to A4.
A1. Consignment note code
If you are a producer or holder of hazardous waste and your premises, on 31 March 2016, had a valid premises registration number (or did not require registration), you may continue to use the old coding standard until 30 June 2016. If your registration number expired before 31 March 2016, you must use the new coding standard from 1 April 2016.
You must create a consignment note code and enter it onto the consignment note. The format for the consignment note code must be ‘XXXXXX/YYYYY. The:
- ‘XXXXXX’ is the first 6 letters/numbers (not symbols or spaces) of the name of the company entered in part A2 of the consignment note and must be followed by ‘/’
- ‘YYYYY’ is exactly 5 numbers or letters (not symbols or spaces) you choose
For example, CJTILE/A0001. Each code can only be used once from the address in part A2. You must change the ‘YYYYY’ to create a different code each time waste is consigned from that premises.
Note: If your company name has less than 6 letters/numbers you must assign the letter ‘Q’ to remaining characters.
You must also assign an additional letter at the end of the consignment note code for certain types of consignment. Add:
- a ‘V’ to waste removed from ships - ‘XXXXXX/YYYYYV’
- an ‘F’ to fly-tipped waste - ‘XXXXXX/YYYYYF’
- a ‘D’ to waste moving under a consignee return derogation - ‘XXXXXX/YYYYYD’
- a ‘P’ to continuous piped waste, see further information
Additional letters are also assigned to rejected loads. See the guidance on rejected loads.
The consignment note form contains 2 extra grey boxes for these additional letters, the second may be needed for rejected loads.
A2. The waste described below is to be removed from (name, address, postcode, telephone, email, facsimile)
You must enter all of the required details for the premises from which the waste is being removed and:
- if the premises do not have a postcode, give the nearest full postcode
- you may only omit telephone, email or facsimile if the premises do not have them - in which case you should enter ‘N/A’
A3. The waste will be taken to (name, address and postcode)
You must enter the name, address and postcode of the place your waste is to be taken to (the consignee).
You should first check that the consignee holds an environmental permit, or exemption from a permit, that allows them to accept the type(s) of waste being consigned.
A4. The waste producer was (if different from A2) (name, address, postcode, telephone, email, facsimile)
This field is important if the waste was not produced by the organisation entered in A2. For example, if the waste was produced by a contractor or the organisation in A2 is an on-site facilities management company.
You must put either one of these - enter:
- ‘as A2’ if the producer is the same
- details of the waste producer if different from that in A2
Part B: description of the waste
You must provide information about the waste, the activity that produced it, its composition, properties and its packaging in Part B1 to B3.
B1. The process giving rise to the waste and B2 SIC for the process giving rise to the waste
You must provide a full written description and the Standard Industrial Classification SIC 2007 code of the process that created the waste.
If you operate more than one process, this may be different to the SIC code for your main process.
If the wastes on the note are produced by more than one process, use the SIC code and description of the process that produced most of the waste.
You may use equivalent NACE codes here instead.
B3. Waste details
For each different type of waste being collected you must enter details of the:
- waste description: this must be a full description of each waste - the short description from the list of wastes (LoW) is not normally sufficient
- LoW or European Waste Catalogue (EWC) code 6 digits: the 6 digit list of waste code(s)for the waste
- quantity (kg): you must provide the total weight in kg for each hazardous LoW code - the weight entered must be accurate, if you use conversion factors for volumes of liquids or containers you must ensure that they are reliable
- chemical/biological components of the waste and their concentrations: you must describe the chemical (or biological) composition of the waste including both hazardous and non-hazardous items - for many products (such as paint) this will be listed in section 3 of the Safety Data Sheet
- physical form (gas, liquid, solid, powder, sludge or mixed): enter the one that best describes the waste
- hazard code(s): you must identify which hazardous properties the waste possesses - you must work this out and must:
- not omit properties the waste does possess
- not include properties the waste does not possess
- use the code ‘POP’ for persistent organic pollutants
See the detail in the waste classification guidance.
- container type, number and size: you must enter this (for example 3 x 205L metal drum) - if a larger container contains smaller containers of different hazardous wastes you must also enter this information for the smaller containers
- UN identification number(s), proper shipping name(s), UN class(es), packaging group(s) and special handling requirements: this information is required for the transport of dangerous goods - further information is available from the Health and Safety Executive website
Step 2: carrier checks parts A and B, and completes part C
The carrier must check parts A and B of the note, and complete part C after the producer or holder has completed parts A and B and before the waste is removed. Once you have signed part C you must hand all copies back to the consignor, producer or holder.
Checking part A: waste details
You must (as a minimum) do duty of care checks to confirm the waste details given by the producer/holder in Part B3 are correct and fully completed. You should not sign Part C (or remove the waste) if any of the details are incomplete or incorrect.
Checking part B: the journey
You are confirming that you are collecting the waste from the premises listed in A2, and taking it directly to the destination listed in A3. The note is only valid for the journey shown.
Part C: carrier certificate
By completing Part C the carrier is doing 2 things. It is:
- confirming they have checked the details provided by the producer/holder in Parts A and B
- entering their own details
Entering vehicle and carrier details
The note is valid only for the carrier company using the specific vehicle indicated on the note.
If more than one carrier or vehicle is used you should use a carrier schedule. Telephone 03708 506 506 (see call charges) for more information.
Multiple collection details (where relevant)
A multiple collection is a journey that meets all of the following criteria. It is:
- hazardous waste collected from 2 or more different premises
- in England and Wales - at least one premises must be in England
- in a single journey
- by a single waste carrier
- when all the waste is taken to the same consignee
If these criteria are met you must enter a round number and collection number in Part C of the note in the format ‘XXXXXXXXXXXXXXX’/’YY’ where the:
- round number ‘XXXXXXXXXXXXXXX’ is any alphanumeric code identifying the collection round, up to a maximum of 15 characters (it may contain a ‘/’ or ‘-‘, but must not contain a space). You must agree this number with the consignee to ensure it is unique to them
- collection number ‘YY’ is a numeric code of 1 or 2 digits that identifies the order of collection within the round. The first premises from which waste is collected is ‘01’ or ‘1’, the second ‘02’ or ‘2’ and so on
A reduced charge is made to consignees for receipt of multiple collections.
Step 3: consignor checks parts A, B and C and completes part D
The consignor (producer or holder) must be present when the waste is collected by the carrier. They consignor must confirm that the information the producer or holder entered into Parts A and B, and the carrier entered into Part C is correct.
Part D: consignor’s certificate – information you must confirm
Part D must be completed by the consignor after the carrier has completed Part C but before the waste is removed.
The consignor must be present when the waste is collected. The carrier cannot complete Part D for you.
You must check and confirm each of the 6 points before completing Part D:
I certify that:
- the information in A, B and C has been completed and is correct – the person signing the note must have sufficient knowledge to certify this and be present when the waste is collected to check the carrier’s vehicle registration number
- the carrier is registered – you must check that the carrier is registered. Find a registered waste carrier
- I was advised of the appropriate precautionary measures – you have a duty to give the carrier any precautionary measures needed for the waste material
- all of the waste is packaged and labelled correctly - and is in line with carriage of dangerous goods requirements for transport
- the carrier has been advised of any special handling requirements – you have a duty to inform the carrier of any special handling requirements
I confirm that:
I have fulfilled my duty to apply the waste hierarchy as required by Regulation 12 of the Waste (England and Wales) Regulations 2011 – see the waste hierarchy guidance.
1. Consignor name
This must be the name of the person who supervises the carrier collection and signs the note.
On behalf of (name, address, postcode, telephone, email, facsimile)
If you are employed by the business listed in Part A2 of the note write ‘as A2’.
Otherwise provide the full address and contact details of the business that you work for.
Signature, date, time
The consignor signs the note and enters the date and time (using 24-hour clock) of signing.
Step 4: the consignee receives the waste from the carrier
On arrival the carrier gives the consignee 2 copies of the note. The consignee:
- checks the waste and the note and either accepts or rejects the waste
- completes part E to confirm they have checked the delivery of waste and whether it has been accepted or rejected
Checking the waste and the note
You may commit an offence if you accept a hazardous waste without a consignment note, or if the consignment note is incomplete or incorrect.
You must check both the waste and its accompanying documentation to ensure it is correct and complete before you accept the waste.
You must reject the waste if:
- the waste isn’t accompanied by a consignment note - unless you are able to confirm that the movement legally doesn’t need a consignment note
- your site isn’t identified as the destination site in part A3 of the consignment note
- your site isn’t authorised to accept the waste
- the waste is inaccurately or incompletely classified or described
- the vehicle delivering the waste isn’t the one identified in Part C of the note and there isn’t a schedule of carriers form recording a transfer to it
- the consignment note doesn’t contain all the information fields required and isn’t set out in substantially the same format
- Part A to D of the consignment note has been amended in any way, unless you have contacted the consignor and confirmed that the:
- person responsible for completing that part, or a person authorised by them, made the amendment
- change happened before the carrier and consignor certified it
- change happened before the waste was removed
You should keep a record of this correspondence in your register.
You must not amend or correct any information in Parts A, B, C or D of the note.
If you reject the waste, you must follow the rules in the rejected loads guidance. Rejecting a waste does not always mean you have to send the carrier and waste away. The rules set out how you must manage the waste and may provide you with a means to accept the waste in certain circumstances.
Part E: consignee certificate – information you must provide
You must enter the:
- individual EWC code(s) received – check the waste is as classified and described in Part B then enter the code if correct - if the code in Part B is incorrect, you must reject the waste and provide an explanation under number 3
- quantity of each code received (in kg) – weigh the waste or otherwise accurately determine the quantity you received in kg – don’t copy the quantity collected from part B
- EWC code accepted/rejected – enter whether you accept or reject each code received
- waste management operation (R or D code) – enter the waste recovery or disposal operation you will apply to the waste at your site using its R or D code
1. I received this waste at the address given in A3 on
Check your site is the one listed in Part A3 of the note. If so, enter the date and time the waste was received.
2. Vehicle registration number (or mode of transport if not road)
Enter the registration number of the vehicle delivering the waste and check that it matches that given in Part C or, where applicable, a schedule of carriers form.
3. Where waste is rejected please provide details
Give the reason why you rejected the waste.
Name:……on behalf of (name, address, postcode, telephone, email, facsimile)
You must enter your name, the name of your company, and the address and contact details for the site receiving the waste.
I certify that the waste permit/exempt waste operation number: …….. authorises the management of the waste described in B at the address given in A3
You must check the site’s authorisation (permit or exemption) number allows it to accept the waste for the intended Recovery or Disposal (R or D) operation. If waste is misclassified/described you must reject it. Enter permit or exemption reference number that authorises the intended R or D operation.
Where the consignment forms part of a multiple collection, as identified in Part C, I certify that the total number of consignments forming the collection are
If the consignment is part of a multiple collection, you must state the total number of consignments delivered to you as part of that multiple collection.
The information in Parts A, B, and C of the consignment note must not be changed after the carrier has agreed and signed it.
The information in Parts A, B, C and D of the note must not be changed after the:
- consignor has certified it
- waste has been removed from the premises listed in A2
These changes make the note invalid.
Only the party legally responsible for completion of each part of the note, or a person authorised by them to act on their behalf, can amend parts A, B, C or D. This must be done before certification of that information, and before removal of the waste.
If the consignee identifies an error on the note when it is delivered to their site, they must not correct it or ask for it to be corrected. They must reject the waste. See the detail in the rejected loads guidance.
Cross border movements
Waste moving to England from Scotland, Northern Ireland, Wales or Gibraltar
As the producer, holder, carrier or consignor you must:
- use the consignment note of the country of origin, completed in line with their legislation
- provide a separate transport document where the consignment notes do not contain enough information to comply with carriage of dangerous goods requirements
- not send us a pre-notification copy
As the consignee in England receiving the waste, you must:
- also send a completed copy of the note to the Scottish Environment Protection Agency (SEPA) if the waste is from Scotland
- also send a completed copy of the note to the Northern Ireland Environment Agency (NIEA) if the waste is from Northern Ireland
- follow our rejected loads procedure and also send a copy of the note to SEPA, NIEA, or Natural Resources Wales (NRW) if you reject a waste from Scotland, Northern Ireland or Wales
- still report all wastes received on consignee returns to the producer, and to the Environment Agency (normal charges apply)
Waste moving to England from anywhere else except Scotland, Northern Ireland, Wales or Gibraltar
This is an international waste shipment and you must follow rules for the transfrontier shipment of waste. You can email the International Waste Shipments team for advice at email@example.com.
Waste moving from England to Scotland or Northern Ireland (but not Wales)
- prepare an additional copy of the note
- send this to SEPA or NIEA as appropriate, at least 72 hours before the waste is being moved – this is pre-notification
- then, consign the waste as per a movement within England
- comply with the requirements in Scotland or Northern Ireland if the consignee rejects the waste
Waste moving from England to Wales
You must follow the normal consignment note procedure for England.
Consignment in unusual circumstances
Additional coding standards
Add an additional letter at the end of the consignment note code for certain types of consignment. Add:
- a ‘V’ to waste removed from ships - XXXXXX/YYYYYV
- an ‘F’ to fly-tipped waste - XXXXXX/YYYYYF
- a ‘D’ to waste moving under a consignee return derogation - XXXXXX/YYYYYD
- a ‘P’ to continuously piped waste
Additional letters may also be assigned to consignment note codes when:
- waste is rejected, see the guidance on rejected loads
- returns are submitted, see the guidance on consignee returns
You are an emergency service responding to a genuine emergency which produced hazardous waste.
You do not need to consign hazardous waste because the rules on emergency and grave danger apply
Emergency services means the police, fire and ambulance services and includes contractors engaged by them.
Community healthcare workers
You are a healthcare or veterinary worker providing care directly to a domestic householder, or their pet, in the home or in similar settings in the community and produce hazardous waste.
This is domestic waste and you can take it to another premises for collection, as a separated domestic fraction, without a consignment note.
This excludes waste produced by mobile or temporary clinics, and from services provided to staff via their business or employer.
Roadside vehicle maintenance
You are a roadside vehicle breakdown service repairing domestic vehicles and produce hazardous waste.
This is domestic waste and you can take it to another premises for collection, as a separated domestic fraction, without a consignment note.
Advice for commercial vehicle breakdowns is being developed.
This excludes waste produced by vehicle maintenance garages or equivalent.
Highways, railways, waterways or utility infrastructure
You must ensure that the transport of hazardous waste, by road, rail or water vehicle, from the place where it was produced is always accompanied by a consignment note.
Where there is a clearly defined premises on the network, for example a station, depot, substation, pumping station, building or equivalent, then waste must be consigned when it is removed from those premises.
The Environment Agency is developing guidance for the removal of waste where the premises is less clearly defined, for example highways, railway track, coastline (including beaches), waterways (including river banks), and diffuse infrastructure like lampposts, telegraph poles, pylons, cables, pipelines and equivalent. This will replace the regulatory position statement on premises notification, that no longer applies due to change in legislation.
You are a carrier asked to remove fly-tipped hazardous waste. You may act as a consignor on behalf of the holder provided you have written authorisation from the holder to do so.
The only other circumstance where you may act in another role is for rejected loads - see the guidance on rejected loads.
Asbestos waste from a domestic premises
You are a contractor or mobile service and do one of the following:
- produce waste asbestos at a domestic premises
- are employed by the householder to collect asbestos waste from a domestic premises
- consign the asbestos
- complete the consignment note as the waste producer
- enter your business name and the address of the domestic premises in part A2
- use your business name to create the consignment note code
You are a mobile service producing hazardous waste at a customer premises, other than a domestic premises.
- consign the hazardous waste when its removed from the customer premises
- enter the customer’s business name and address in part A2, and use this to create the consignment note code
- enter your business name and address in part A4
You can call the Environment Agency on 03708 506 506 (see call charges) to request guidance about:
- carrier schedules - where more than one carrier/vehicle is used
- waste moved by pipelines
- waste from a ship
Published: 4 April 2014
Updated: 17 May 2016
- Additional text added to clarify how to create a consignment code. Additional guidance added on asbestos waste.
- Removed out of date guidance following implementation of new regulations.
- From 1 April 2016, premises will no longer need to register as hazardous waste producers. This change will affect the entire hazardous waste control system. See the guidance effective from 1 April 2016. Or use the current guidance that applies until 31 March 2016.
- Added the Environment Agency position on the use of NACE codes in the consignment note.
- First published.