EU ETS: open ETSWAP and Registry accounts and make applications
How to open ETSWAP and Union Registry accounts and apply for an emissions permit, or an aviation emissions plan.
EU ETS: opening an ETSWAP account
Before you can apply for an emissions permit or an aviation emissions plan, you need to get access to the online tool Emissions Trading Scheme Workflow Automation Project (ETSWAP).
If you are an installation operator, go to ETSWAP and select ‘register a new stationary installation’. Provide the information requested.
If you are an aviation operator on the Commission’s list, email your regulator to request access to ETSWAP. The regulator email addresses are in the further guidance section.
You need to include the:
- aircraft operator name
- aircraft operator code as specified on the Commission’s list
- first name of the contact person
- surname of the contact person
- telephone contact number
- email address you want your login details sent to
Once your regulator has approved your request for access, ETSWAP will send you an email with the login details for your individual user account.
You use your ETSWAP account to:
- apply for your emissions permit or aviation emissions plan
- apply for changes to your emissions permit or aviation emissions plan
- notify your regulator of changes to your emissions permit or aviation emissions plan
- submit your annual emissions reports
- submit an improvement report (if needed)
ETSWAP has a series of help pages that will help you navigate through the system and carry out your compliance tasks.
EU ETS: apply for an emissions permit or emissions plan
Once you have set up your ETSWAP account, you must use this to apply for your emissions permit or aviation emissions plan.
Installation operators must apply for an emissions permit before starting the regulated activity.
If you are an aviation operator assigned to the UK on the Commission list, you must submit an application for an emissions plan, or notify the regulator that you don’t intend to perform an aviation activity, within 12 weeks of the list’s publication date.
ETSWAP will automatically create a task for you to complete your application called ‘my tasks’ on the work queue page. The task will stay in this list until you have completed it. You navigate to the application form by clicking on the task.
You complete the application form in ETSWAP and then submit it to your regulator. Your ETSWAP account keeps a record of your submission for audits and future reference.
Your regulator will determine your application and notify you of their decision.
Aviation emissions plan application
When you complete your aviation emissions plan application form, you will be asked whether you consider all of your flights to be exempt.
If you answer ‘yes’, you need to send supporting evidence to your regulator that your flights are exempt. Annex 1 of the EU ETS Directive provides information about exempt aviation activities.
If you answer ‘no’, you will be asked to either:
- notify your regulator that you don’t intend to perform an aviation activity 4 months after the relevant date
- complete the remaining sections of your aviation emissions plan, outlining the methodology you will use to monitor emissions
The ETSWAP system and help pages will guide you through filling in your application.
To see an example aviation emissions plan indicating the type and level of information needed, contact your regulator. Examples of aviation emissions are available for:
- a small emitter using a simplified monitoring approach
- an aviation operator that has used a calculation approach to measure their fuel consumption
Paying for your application
When you submit your application, a task called ‘Make payment for your application’ will appear in your work queue. ETSWAP will guide you through the payment process.
You can pay by cheque, credit or debit card or BACS. The detailed guide on EU ETS charges) has more information on application fees and how to pay.
Your regulator will let you know by email when they have approved your application for an emissions permit or aviation emissions plan. The email will contain the approved emissions permit or aviation emissions plan, which you can also access directly from ETSWAP.
Once your regulator has approved your application, you need to:
- check you understand the introductory note and conditions in your emissions permit or aviation emissions plan
- open your Union Registry account within 20 working days
The Union Registry is an online database that operates like an internet bank account. It’s hosted, maintained and operated by the EU Commission.
EU ETS: Registry accounts for operators
Installation operators must open an Operator Holding account (OHA).
Aviation operators must open an Aviation Operator Holding account (AOHA).
With these accounts you can use the Union Registry to:
- submit your verified annual emissions figure
- surrender allowances to the value of your annual emission
You can also use your OHA or AOHA to transfer (trade) any surplus allowances to a third party. To do this, you must set up the third party Registry account as a ‘Trusted account’. See the detailed guide EU ETS: allowances to find out how to do this.
Once you have set up your Union Registry account, you may be able to apply for free allowances from the New Entrants Reserve (NER) or Special Reserve for aviation operators. To check if you are eligible see EU ETS: allowances.
EU ETS: Registry accounts for traders
Union Registry accounts that can be set up for trading purposes only are:
- Person Holding account
- Trading account
- Person account National Registry
Person Holding accounts and Trading accounts can trade general allowances, aviation allowances and Kyoto units.
Person accounts in the National Registry can only trade in Kyoto units.
The detailed guide EU ETS: allowances has more information about types of allowances.
EU ETS: opening your Union Registry account
Opening a Union Registry account can take up to 2 months. The process is the same for operators and traders:
- At least 2 people from your organisation need to register with the European Commission Authentication Service (ECAS) and enter their personal details in the Union Registry.
If they aren’t already Registry users they can do this by visiting the Union Registry website and selecting ‘first time user’.
Once they have registered they will be given a 14 character Unique Registry Identifier (URID) that starts with the characters GB. Existing users don’t need to re-register.
Visit the Union Registry website and apply online for your account.
Nominate your 2 Authorised Representatives (ARs) and any Additional Authorised Representatives (AARs) you want to nominate using the URIDs that they received when they first registered.
Send your supporting documents to the UK National Administrator to be validated. You can email firstname.lastname@example.org for an application pack telling you what supporting documentation you need to provide.
The UK National Administrator will confirm your account has been opened and send your ARs their enrolment key (subject to their details and documents being successfully validated).
If you are a Trader, you will need to pay the relevant fee when you open your Union Registry account.
For operators, the application fee for your emissions permit or aviation emissions plan also covers the cost of opening your Registry account.
To be a user in the UK Registry you must read and accept the UK Registry terms and conditions. They are subject to change and you must continue to agree to them to maintain access to a UK Registry account.
See the EU ETS:charges detailed guide for more information about Union Registry charges and how to pay.
Managing your ETSWAP account
One of your ETSWAP account users will be given ‘administrator’ status. This person will be able to manage the account and:
- add, enable and disable users
- update the authorisation level of users
You can reset your password yourself. If you have forgotten your username, you will need to contact your account administrator or your regulator.
Managing your Registry account
Any of your appointed ARs can request changes to your Registry account. This includes:
- adding, replacing or removing ARs or AARs
- updating contact details for ARs
- changing your account holder details, for example the registered company address
To do this they need to log into the Registry, select the account to which changes are needed and make the changes on the relevant page.
You will need to send the UK National Administrator (the Environment Agency) supporting documentation for changes.
You can update your personal details by logging into the Registry and using the ‘edit personal details’ link. You may need to provide supporting documentation, for example, if you have changed your name.
Changes will not show on your account until the UK National Administrator has approved them and received supporting documentation if needed.
If you have forgotten your password, you can reset your own login details by following the links on the ECAS login screen. If you have problems doing this, email email@example.com.
These guidance documents give more help on EU ETS requirements:
The Commission has also produced guidance to help operators with EU ETS requirements:
Help with Union Registry queries
Call: 01925 542 594 between 9am and 5pm GMT/BST. Find out about call charges.
For other EU ETS queries contact your assigned regulator
To contact the Environment Agency:
installation operators should email firstname.lastname@example.org
aviation operators should email email@example.com.
For the Scottish Environment Protection Agency email firstname.lastname@example.org
For National Resources Wales email email@example.com
For the Northern Ireland Environment Agency email firstname.lastname@example.org
Published: 23 April 2014
Updated: 5 March 2015
- New link for UK registry terms and conditions.
- First published.