Guidance

Enhanced DBS disclosure checks for chairs of academy trusts

Information and forms for academy trust chairs of trustees applying for an enhanced Disclosure and Barring Service (DBS) certificate.

Introduction

All academy trust chairs of trustees must apply for an enhanced Disclosure and Barring Service (DBS) certificate and have their application countersigned by the Secretary of State for Education.

The regulations setting out the standards that all schools need to adhere to in order to keep children safe are:

All new chairs require a new enhanced DBS certificate, regardless of positions held previously at a different trust. Only chairs of trustees with an enhanced DBS certificate from the same school prior to converting to an academy trust are exempt.

The chair of trustees is responsible for ensuring that other members and trustees have an up-to-date enhanced DBS certificate but these do not need to be countersigned by the Secretary of State.

Applying for an enhanced DBS disclosure check

  1. Call DBS on 03000 200 190 and ask for a DBS enhanced disclosure application form using DfE’s DBS registered body name (Department for Education) and reference number (20881800002). It is important that you inform the DBS whether or not you are a volunteer so that they can determine whether the enhanced disclosure fee is payable in your case.
  2. Following DBS instructions, complete the DBS enhanced disclosure application form, Do not complete sections W and Y.
  3. Complete the identity verification form new chairs of trustees.
  4. Complete the DfE enhanced DBS disclosure form for chairs of academy trusts
  1. Post hard copies of:
  • DBS enhanced disclosure application form
  • identity verification form
  • DfE enhanced DBS disclosure form for chairs of academy trusts
  • your cheque payment of £44.00 made payable to DBS

For academies to:

Independent Education and Boarding Team
Department for Education
Level 3
Bishopsgate House
Feethams
Darlington
DL1 5QE

For free schools and university technical colleges (UTCs) to:

Due Diligence Team
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT

DfE will check and countersign the DBS application and forward it to DBS. When DBS has processed your application, they will send the disclosure certificate to you.

If you have any queries about enhanced DBS disclosure checks for chairs of academy trusts, please email registration enquiries, or telephone 01325 340405.

Published 8 May 2018