Guidance

Employ delegated driving examiners to provide driving tests

How to use your own staff to provide driving tests for employees of your company, police service or fire and rescue service.

Use delegated driving examiners

Driving tests are usually provided by the Driver and Vehicle Standards Agency (DVSA).

You can apply to DVSA for permission for your own staff to provide driving tests for your employees if you’re a:

  • bus or haulage operating licence holder
  • police service
  • fire and rescue service

Your staff providing driving tests will be known as ‘delegated driving examiners’.

Tests that can be provided

Delegated driving examiners are allowed to provide theory and practical driving tests for drivers of:

  • lorries
  • buses and coaches
  • emergency services vehicles
  • cars and trailers

Lorry, bus and coach companies

Delegated driving examiners working for lorry, bus and coach companies can test:

  • an employee
  • an employee of a sister company

As a delegated driving examiner, you can’t test someone you’ve trained.

Emergency services

Delegated driving examiners working for police services and fire and rescue services can test:

  • an employee
  • an employee from the same type of service in a different area

The same delegated driving examiner can provide tests for both a police service and a fire and rescue service, but both must appoint them with DVSA.

Rules for your delegated driving examiners

When deciding whether to give permission for someone to provide driving tests, DVSA looks at if they:

  • have a full driving licence for the type of vehicle they’re testing in
  • have had any convictions in the last 3 years
  • have been disqualified from driving
  • have any court cases pending against them
  • have any penalty points on their licence

Qualifying as a delegated driving examiner

Your employees must then:

  • complete an initial training course
  • reach an appropriate standard in the delegated driving examiner theory and practical tests

DVSA will send you more information about the qualifying process when you apply to provide driving tests.

Initial approval

When deciding if someone can be a delegated examiner DVSA considers if they:

  • have any criminal convictions during the previous 3 years
  • are a ‘fit and proper’ person
  • have reached the appropriate standard in the delegated examiner practical and theory tests
  • have passed the mandatory initial training course for delegated examiners

Keeping your approval

When considering whether delegated examiners can keep their approval, DVSA will take into account:

  • any criminal convictions the delegated examiner has committed since their initial approval
  • whether the delegated examiner continues to be a ‘fit and proper’ person
  • the delegated examiner’s continuing ability to carry out tests to the appropriate standards
  • how much professional development the delegated examiner has done

Appoint and keep delegated examiners

To become and remain a delegated examiner, they must:

  • pass the initial training course
  • carry out 40 tests each year

You must also keep records of the mandatory periodic training for each of your delegated examiners. This needs to include:

  • the dates and times it was done
  • how much was done
  • the type of training

Criminal convictions

You must send the details of all convictions that your potential delegated examiners received in the last 3 years. This should include and ‘unspent’ convictions.

You must tell DVSA straight away if one of your delegated examiners gets a conviction.

Not carrying out tests for 6 months

You must write to DVSA when a delegated examiner has not carried out any tests during the last 6 months.

The delegated examiner is then not allowed to carry out any more tests until DVSA confirms in writing that this restriction has been lifted.

Driving licences

You must make sure that your delegated examiners:

  • have a full UK, European Union or European Economic Area unrestricted car driving licence and has had it for a continuous period of at least 3 years
  • have an unrestricted licence for the categories of vehicle they’re carrying out tests for
  • continue to meet these driving licence requirements throughout the term of their appointment
  • take the annual minimum amount of periodic training (this is to follow the rules set out in Annex IV, point 4.2 of the EU 3rd Directive)

Registration and initial training course fees

DVSA charges fees for approving and registering delegated examiners.

Fee type Cost
Initial delegated examiner training course
(5-week course at the DVSA training academy)
£7,500 (including VAT)
Annual registration fee £950
Fee for each Driver CPC part 4 test you do £41

DVSA Training Academy
Harrowden Lane
Cardington
Bedford
MK44 3EQ

Delegated examiner periodic training

To stay authorised, delegated driving examiners must take regular periodic training. There are 2 types of skills that have to be covered:

  • examiner skills
  • driving skills

Examiner skills

Examiners have to take at least 4 days every 2 years to:

  • keep and refresh their knowledge and examining skills
  • develop new competences that have become essential to do their job
  • make sure they continue to carry out tests to a fair and uniform standard

Driving skills

Examiners have to take at least 5 days in every 5 years.This is so they keep and develop their practical driving skills.

The training can be:

  • a briefing
  • classroom training
  • conventional or electronic-based learning
  • done on an individual or group basis

DVSA must be able to check your delegated driving examiners every year to make sure they’re keeping up the required standards. DVSA can supervise:

  • the delegated examiner carrying out driving tests for at least half a day per year
  • periodic training
  • professional development

DVSA can also review the results of their tests.

Commercial driving instruction

Delegated driving examiners authorised by DVSA after19 January 2013 aren’t allowed to provide driving instruction on a commercial basis.

You can allow your delegated driving examiners to carry out tests and train:

  • candidates who are employees of that organisation
  • potential employees of that organisation

They can’t train and test the same person.

Apply to provide driving tests

You must apply to DVSA in writing for permission to provide driving tests.

Delegated driving examiner team

Delegated Examiner Section
Driver and Vehicle Standards Agency
The Axis Building
112 Upper Parliament Street

Nottingham
NG1 6LP

You must include information about:

  • your organisation
  • the tests you want to provide
  • the people you want to appoint as delegated driving examiners

Your organisation

You’ll need to include:

  • the full name of the organisation
  • the registered address or headquarters address (if you’re not a registered company)
  • a copy of your certificate of incorporation if you’re a registered company
  • a copy of your operator licence (if you have one)
  • the name, position and contact details of the main contact in your organisation for driving tests
  • confirmation that you, as the person sending the application, is an approved signatory for the purposes of the application

The tests you want to provide

You’ll need to include:

  • details of the locations at which testing would take place
  • the categories of tests you want to provide, eg ‘category D - bus’
  • the type of tests you want to provide, ie:
    • part 1 - licence acquisition theory
    • part 2 - Driver Certificate of Professional Competence theory
    • part 3 - licence acquisition practical
    • part 4 - Driver Certificate of Professional Competence practical
  • details of where the records about the tests would be stored
  • an estimate of the minimum number of tests you’ll provide in the 12 months following your approval

The people you want to appoint as examiners

You’ll need to include the full names and driving licence numbers of the people you want to appoint as delegated driving examiners.

When DVSA gets your application

DVSA will tell you its decision about your application within 10 working days.

You’ll also get information about:

  • the qualifying process
  • the detailed rules about providing theory and practical driving tests
  • the detailed rules about recording tests that you provide

Run your test centre

You and your delegated examiners have to meet various standards for things like IT and staffing. These will be set out in your conditions of approval.

DVSA inspections and checks

DVSA staff must have reasonable access to your premises to check the quality and integrity of the driving tests carried out under the terms of your approval.

Although DVSA staff will make regular visits, you’re responsible for following the conditions of your approval.

You’ll need to show to DVSA that your procedures are effective at meeting the conditions of approval.

As a minimum, your procedures must:

  • make sure that you follow the terms and conditions of your approval
  • alert you to any breach, or likely breach, of the terms and conditions of your approval
  • make sure procedures are documented and accessible to both DVSA and internal stakeholders
  • record evidence, so that DVSA can verify their existence and operation and establish whether they’re effective

The organisation and manager who made the initial application has responsibility for a delegated examiner who carries out tests for more than one employer. If 2 organisations register a delegated examiner each organisation is responsible for the delegated examiner tests carried out for their employees.

Not complying with conditions of approval

DVSA will write to you to tell you about problems it finds. You must fix these problems within a reasonable period of time.

DVSA will review the circumstances and consider each case on its merits.

For example, DVSA will take no action if you can show that any failure to follow the conditions of approval is either minor or temporary and that you’ve taken effective action to address any problems.

DVSA can change your approval if:

  • you ask it to
  • as part of a general change, when DVSA adds a new condition to all existing approvals

DVSA can change or remove the approval if you’ve failed to:

  • follow the conditions of your approval
  • pay any associated fees

When your circumstances change

You must tell DVSA as soon as possible if:

  • you can no longer comply with the terms and conditions of your approval
  • the approval is no longer appropriate
  • you no longer need the facility to appoint a delegated examiner
  • any of the information you supplied as part of your initial application is no longer valid like your contact details

Contact DVSA:

Delegated driving examiner team

Delegated Examiner Section
Driver and Vehicle Standards Agency
The Axis Building
112 Upper Parliament Street

Nottingham
NG1 6LP

Provide theory tests

When you’re approved to carry out theory tests you can only use theory test formats for in-house theory test centres (IHTTC) that are authorised and supplied by DVSA.

You must:

  • keep the theory test DVDs/CDs safe and transport them securely
  • make sure testing equiment is kept secure at all times
  • keep all unused and cancelled theory test certificates securely
  • follow the in-house theory test centre terms and conditions

You’re only allowed to provide theory tests to candidates within your own organisation and for the licence categories that your examiners are approved to provide.

Provide practical driving tests

Your site and testing activities must meet the requirements in DVSA’s DT1 standard operating procedure document. This sets out operational guidance for driving examiners.

All tests carried out by delegated examiners must meet the standards in the:

Rules for the vehicles you use for training and testing

Any vehicle used for tests must have a seat (with appropriate seatbelt) for use by DVSA staff while supervising the test.

The vehicles must also meet all the rules for that type of vehicle:

Licence acquisition: practical test off-road manoeuvring facilities

All tests must use appropriate off-road manoeuvring facilities for the reverse exercises.

Reverse exercise area for category C and D tests

To follow the EU Directive LGV lorry (category C) testing locations must have a barrier at the end of the reversing bay behind the yellow stopping area to simulate reversing up to a loading platform.

Lorry (category C) and bus (category D) reverse exercise stopping area
Lorry (category C) and bus (category D) reverse exercise stopping area

Lorry (category C) and bus (category D) reverse exercise stopping area.

Lorries need to reverse and stop with the rear of the vehicle close enough to the loading platform. To make sure of this it is necessary to mark part of the existing yellow stopping area with black stripes. However, if the reversing bay is only used to conduct bus tests the barrier and black stripes are not needed.

LGV, PCV and BE manoeuvring area diagram

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email customer.services@dsa.gsi.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Test routes

You should describe and record the test routes you use on a route sheet. These must be available for DVSA to inspect.

You must design test routes so that the elements set out in Schedule 8 (Specified Requirements for Practical & Unitary Test) of The Motor Vehicles (Driving Licences) Regulations 1999 (SI No. 2864) [as amended] can be fully assessed during each test:

  • part 2 practical test: categories B and B+E
  • part 3 practical test: categories C and C+E
  • part 4 practical test: categories D and D+E

Vocational vehicle test routes for the on-road element for:

  • all rigid vehicles must last 60 minutes
  • all trailer tests is 50 minutes

You should provide a significant element of urban driving in test routes. You should also include opportunities for driving on roads with national speed limits, for example dual carriageways and motorways.

Wherever possible, category C and D test routes should provide a test of ability to negotiate a steep downhill gradient.

In addition to health and safety obligations imposed by legislation, your site and testing activities must also follow the requirements contained in DVSA’s DT1 standard operating procedure document.

Record delegated driving test details

You must record details of the delegated driving tests that your examiners carry out. This includes:

  • the notification of planned tests
  • recording of conducted tests
  • methods of payment and document
  • form handling procedures

You can set up a pre-funded account to make it quicker and easier to pay for the test details you record.

Complete driving test report forms

All delegated examiners must return all completed driving test report forms (DL25) to DVSA, including documents for terminated tests. DVSA will then be able to get DVLA to start to issue a driving licence, or a Driver CPC driver qualification card as appropriate.

Delegated examiners will issue driver candidates with the appropriate pass certificate if the test was a success.

Mistakes on test pass certificates

Your examiner must write ‘CANCELLED’ in indelible ink and large letters across the front of the certificate if a mistake is made when issuing it. They should issue a replacement certificate if appropriate.

Your records must show a cross-reference between the 2 certificates and the reasons for the cancellation. You must keep this record for 2 years from the date of cancellation.

You must destroy cancelled certificates by shredding them in a secure environment for. You must tell DVSA straight away if any certificates are stolen.

Keep test documents

Your delegated examiners must complete, handle and keep documents used during a test.

A delegated examiner must:

  • complete the driving test report form (DL25) as the test progresses
  • complete the B copy and sign it at the end of the test

You must send completed DL25 forms to DVSA at the end of the day, regardless of the test outcome.

Driver and Vehicle Standards Agency
Eastgate House
Kingsmanor Business Park
Newcastle
NE1 6PB

You must store unused test pass certificates in a secure place. There should be a clear audit trail for each certificate received from DVSA and then issued by delegated examiner(s).

Rules about keeping test records

You must keep the following information, about each test conducted for 2 years for inspection by DVSA staff:

  • date and start/finish times of each test conducted
  • type of test conducted:
    • part 1 licence acquisition theory
    • part 3 licence acquisition practical
    • part 2 Driver CPC theory (case studies)
    • part 4 Driver CPC practical (practical demonstration test)
  • route details - for part 3 licence acquisition practical test only
  • category of test - eg category C
  • name of candidate
  • employee identification number
  • candidate’s driver number
  • result of test
  • number of the test pass certificates issued
  • form DL25B
  • name of examiner conducting test
Published 23 January 2013