Changes of circumstances
Changes of provider and changes in an apprentice’s personal or employment circumstances. Includes how these changes affect apprenticeship funding.
EP243
If any circumstances change you must revise existing agreements or create new agreements. This includes but is not limited to:
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EP243.1 Changes to the apprentice’s programme (including changing to a new version of a standard (see paragraph EP268 to EP281);
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EP243.2 Changes to price;
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EP243.3 Changes to the apprentice’s eligibility;
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EP243.4 Any updates required to your apprenticeship service account;
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EP243.5 Changes to the apprentice’s contract or working pattern;
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EP243.6 Changes to the apprenticeship duration;
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EP243.7 Changes to subcontractors; or
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EP243.8 Breaks in learning.
EP244
We will monitor take-up of additional payments and unusual patterns of activity to identify any potential fraud or irregularity.
EP245
An apprentice must be employed continuously for the duration of the apprenticeship. If their employment is terminated, the individual cannot continue with their off-the-job training (with the exception of redundancy).
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EP245.1 When employment or an apprenticeship agreement has ended(resignation, dismissal or any other action by the apprentice or the employer that results in the apprenticeship agreement ending, with the exception of redundancy) and new employment has commenced within 30 days we do not expect a withdrawal to be recorded.
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EP245.2 When employment or an apprenticeship agreement has ended (resignation, dismissal or any other action by the apprentice or the employer that results in the apprenticeship agreement ending, with the exception of redundancy) and new employment hasn’t commenced within 30 days, you must notify us that the apprentice has left. You must manage this using a withdrawal to ensure funds are not paid when the apprentice is not employed.
EP246
You can find detailed information on how changes of circumstances affect how funding is calculated in the Apprenticeship Technical Funding Guide.
EP247
Please refer to the ILR guidance for details of how to record these change of circumstances on the ILR. We will update this guidance as new change of circumstance arise. If you need any further advice, please contact us.
New for 1 August 2022:
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EP248 - Clarification: Breaks in learning must be used where active learning has not taken place for four weeks (see paragraph EP35.2). Updated for version 1.
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EP249.1 - Clarification: To reflect that a break in learning can be taken either with, or without a break in employment.
EP248
The apprentice must be involved in active learning (off-the-job training and / or English and maths training) throughout the apprenticeship, from the learning start date to the learning actual end date (the practical period) (see paragraph Error! Reference source not found.). Some active learning must take place or a break in learning must be used.
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EP248.1 A break in learning must not be recorded:
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EP248.1.1 For annual leave, public holidays and short-term absence (up to 4 weeks).
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EP248.1.2 When employment or an apprenticeship agreement has ended (redundancy, resignation, dismissal or any other action by the apprentice or the employer that results in the apprenticeship agreement ending). Where an apprentice has been made redundant you must refer to the redundancy section in the rules (see paragraphs EP257 to EP258).
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EP249
The apprentice may also request to take a break in learning from their apprenticeship programme if they plan to return to the same apprenticeship at a later date.
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EP249.1 A break in learning can be taken either with, or without a break in employment.
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EP249.2 The decision to take a break in learning, the reason for the break and its expected duration must be agreed with the employer. This could include medical treatment, parental leave or leave for other personal reasons.
EP250
You must record breaks in learning on the ILR and re-plan the delivery of any remaining training and / or assessment following a break, if required. You must also revise the apprenticeship agreement if required.
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EP250.1 We will stop making payments from funds in an employer’s apprenticeship service account or government-employer co-investment if an apprentice has a break in learning.
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EP250.2 If an apprentice is on a break in learning when an additional payment is due, the payment will be delayed until the apprentice resumes their apprenticeship and has reached an overall total of 90 or 365 days in learning.
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EP250.3 Throughout the apprenticeship any changes of employer or main provider (including subcontractors), as well as breaks in learning must be reported to us. You must account for these changes and ensure the minimum duration rules are met.
EP251
Where a change of circumstance means that training and / or assessment is no longer being delivered, no further funds from your apprenticeship service account, government-employer co-investment or additional payments will be made.
EP252
In these circumstances you must inform us of the date at which training or assessment activity stopped through the ILR.
EP253
If an apprentice leaves without completing their apprenticeship, the last date of learning, including the apprenticeship programme learning aim, is the date you have evidence the apprentice was still in learning for any learning that is part of their apprenticeship.
EP254
When a change of circumstance results in over-payment of funds from your apprenticeship service account or government-employer co-investment, any over-payment must be repaid by you.
EP255
Apprentices who started their programme before 1 May 2017 must not be withdrawn and re-started onto the same apprenticeship, or another apprenticeship at the same level in a similar subject after 1 May 2017 solely to enable them to be funded by the new funding system. If the apprentice was on a break in learning, they can enrol on a new apprenticeship in the new funding system if it is in their best interests. We will monitor any breaks in learning during this period to identify any abuse of this exception.
EP256
If any change of circumstances is not included above, you must seek advice from us about what action you must take. Please use our enquiry form.
Apprentices made redundant who, on the day of dismissal, are within six months of the final day of the apprenticeship practical period OR they have completed at least 75% of the apprenticeship practical period
EP257
Apprentices who have their apprenticeship agreement terminated by reason of redundancy who, on the day of dismissal, are within six months of the final day of the practical period, OR they have completed at least 75% of the practical period specified in the apprenticeship agreement, may continue their apprenticeship training without being employed under an apprenticeship agreement (see paragraph EP32.1.1). In these circumstances:
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EP257.1 You can continue to deliver the apprenticeship’s training as long as all the remaining elements, including the end-point assessment, can be successfully delivered and the apprentice wishes to continue training with an organisation that they no longer work for.
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EP257.2 We will fund 100% of the remaining costs of the total price up to the funding band maximum.
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EP257.3 You must record the change in employment status in the ILR and you must stop payments from your apprenticeship service account, including where the apprenticeship is funded by a transfer. These dates must match the date the apprentice’s apprenticeship agreement was terminated.
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EP257.4 You must retain evidence of the apprentice’s redundancy in the evidence pack.
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EP257.5 You must support the apprentice through to the end of the apprenticeship, including any assessment.
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EP257.6 You must have evidence that you have made reasonable efforts to find the apprentice a new employer.
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EP257.7 If the apprentice finds a new employer, then the new employer assumes all outstanding liabilities and benefits from that point. It would be the responsibility of the new employer to secure a new training provider for the apprentice, should both parties wish to continue with the apprenticeship programme.
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EP257.8 If the apprentice takes a job with an employer which is not related to their apprenticeship, we will continue to fund them as per paragraph EP257.2.
Apprentices made redundant who, on the day of dismissal, have completed less than 75% of the apprenticeship practical period and the remaining training represents a training duration of six months or more
EP258
Apprentices who have their apprenticeship agreement terminated by reason of redundancy who, on the day of dismissal, have completed less than 75% of the practical period specified in the apprenticeship agreement and the remaining training represents a training duration of six months or more, may continue their apprenticeship training without being employed under an apprenticeship agreement (see paragraph EP32.1.2). In these circumstances:
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EP258.1 You can continue to deliver the apprenticeship’s training, where it can be successfully delivered and the apprentice wishes to continue training with an organisation that they no longer work for.
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EP258.2 We will fund the remaining costs of the total price agreed for 12 weeks, while the apprentice seeks another employer.
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EP258.3 You must record the change in employment status in the ILR and you must stop payments from your apprenticeship service account, including where the apprenticeship is funded by a transfer. These dates must match the date the apprentice’s apprenticeship agreement was terminated.
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EP258.4 You must retain evidence of the apprentice’s redundancy in the evidence pack.
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EP258.5 You must have evidence that you have made reasonable efforts to find the apprentice a new employer.
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EP258.6 If the apprentice finds a new employer, then the new employer assumes all outstanding liabilities and benefits from that point. It would be the responsibility of the new employer to secure a new training provider for the apprentice, should both parties wish to continue with the apprenticeship programme.
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EP258.7 Where a new employer is not found within 12 weeks you must record the apprentice as withdrawn and record the withdrawal reason as redundancy.
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EP258.8 Where an apprentice is withdrawn because they have been unable to find a new employer, you must provide a ‘record of apprenticeship part-completion’ to support the individual to find new employment. This record must include, as a minimum:
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EP258.8.1 The apprentice details.
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EP258.8.2 The level and subject.
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EP258.8.3 The start date and planned end date.
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EP258.8.4 The percentage of the apprenticeship completed.
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EP258.8.5 A summary of the knowledge, skills and behaviours that you consider they have developed and evidenced.
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EP258.8.6 In the case of apprenticeships with mandatory qualifications, the qualification, or units thereof, achieved.
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Maternity leave
EP259
An apprentice may carry out up to 10 days’ work for her employer without bringing her maternity leave period to an end (referred to as keeping in touch or KIT days).
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EP259.1 If an apprentice wishes to use any of her 10 designated KIT days to continue apprenticeship training and / or assessment, including end-point assessment, they may do so.
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EP259.2 Apprentices will lose their entitlement to statutory maternity pay and may bring their statutory maternity leave to an end if they undertake more than 10 days’ work (their KIT entitlement) during their maternity leave. This may not affect any contractual rights.
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EP259.3 Where KIT days are to be used for off-the job training during a period of maternity leave, you are required to agree in writing, with the apprentice and the employer, certain details (see paragraph EP263). A copy of this agreement is to be kept in the apprentice evidence pack.
Adoption leave
EP260
An apprentice may carry out up to 10 days’ work for their employer during their statutory adoption leave period without bringing their statutory adoption leave or adoption pay period to an end (referred to as keeping in touch or KIT days).
- EP260.1 Where KIT days are to be used for off-the job training during a period of adoption leave, you are required to agree in writing, with the apprentice and the employer, certain details (see paragraph EP263). A copy of this agreement is to be kept in the apprentice evidence pack.
Shared parental leave:
EP261
An apprentice may work for up to 20 days during the shared parental leave period for each of their employers without bringing their leave to an end. These days are “shared parental leave in touch” (SPLIT) days. These are separate and additional to any KIT days during a period of maternity or adoption leave.
- EP261.1 Where SPLIT days are to be used for off-the job training during a period of shared parental leave, you are required to agree in writing, with the apprentice and the employer, certain details (see paragraph EP263). A copy of this agreement is to be kept in the apprentice evidence pack.
Paternal leave
EP262
Statutory paternal leave is a maximum of 2 weeks. Any breaks of less than 4 weeks do not need to be reported to us. The expectation is that you would structure the off-the-job training delivery around any paternal leave allowing the apprentice to complete training as per the original plan.
The agreement
EP263
Where an apprentice and employer wish to use KIT / SPLIT days to continue apprenticeship off-the-job training and / or assessment during a period of maternity, adoption, or shared parental leave, you must complete the following agreement. This agreement must be signed by all 3 parties and must include:
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EP263.1 The apprentice’s reason behind the request to continue apprenticeship training during KIT / SPLIT* days;
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EP263.2 The number of KIT / SPLIT* days intended to be used and the type of training and number of hours proposed to be undertaken on these days. Any training carried out any KIT / SPLIT day would constitute a day’s work (and therefore one KIT / SPLIT day);
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EP263.3 The employer’s support and endorsement of this use of KIT / SPLIT* days;
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EP263.4 The provider’s support and endorsement of this arrangement;
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EP263.5 An acknowledgement by the apprentice that in undertaking training and/ or assessment, including end-point assessment, on KIT / SPLIT* days this will impact on their entitlement to KIT / SPLIT* days as well as statutory maternity / adoption / shared parental* leave and pay (i.e. they may lose statutory maternity / adoption / shared parental* leave and pay if KIT / SPLIT* days are exceeded); and
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EP263.6 An agreement by the employer and provider in relation to the timing of KIT / SPLIT* days relative to the monthly payments that the provider will continue to receive if a break in learning is not utilised.
- EP263.6.1 If there is a gap of 4 weeks or more between two KIT /SPLIT days, then a break in learning must be used to pause funding. (*delete as appropriate e.g. KIT / SPLIT, maternity / adoption / shared parental)
EP264
The intention of the policy arrangements described in paragraphs EP259 to EP263 is to allow an apprentice with minimal training left (less than the available number of KIT days) to complete their apprenticeship during their leave or to allow for an incremental return to training prior to returning to the workplace (e.g. to train with a cohort prior to a return to the workplace).
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EP264.1 A break in learning must be used where an individual agrees, with their provider and employer, to take a break of at least 4 weeks from their apprenticeship, (with or without a break from work), but plans to return to their apprenticeship in the future.
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EP264.2 The maternity, adoption and shared parental leave policy and the use of KIT / SPLIT days is not designed to support sporadic activity during a long period of leave and you must, where possible, avoid multiple breaks in learning.
Recording off-the-job training during a period of maternity / adoption / shared parental leave
EP265
During a period of maternity / adoption / shared parental leave, only the off-the-job training that is delivered on the KIT / SPLIT day(s) can be included towards the minimum off-the-job training requirement. At all other times during the leave period, the apprentice is not ‘working’ and therefore off-the-job training must not be delivered during this time and must not be included in the minimum requirement.
Actions for the employer-provider to take
EP266
If the apprentice is not intending to use any KIT / SPLIT days to continue off-the-job training during their period of maternity / adoption / shared parental leave, please follow the guidance for breaks in learning (see paragraph EP282). The break in learning would be used for the full period of maternity / adoption / shared parental leave.
EP267
If the apprentice is intending to use KIT / SPLIT days to continue off-the-job training during their period of maternity / adoption / shared parental leave, please see paragraph EP283.
EP268
The below funding rules apply where an existing apprentice wishes to move to a newer version of the same standard including those assigned new version costs under IfATE’s revisions, adjustments and dispensations process.
EP269
Apprentices on programme on the earlier version of a standard may transfer to the latest version of the same standard (that is where the ST number remains the same) at any stage within their apprenticeship subject to meeting the rules on end-point assessment (see paragraphs EP139 and EP141).
- EP269.1 Where an apprentice is on-programme on a standard which has been replaced with a new apprenticeship standard (that is with a new ST code), this would be treated as a change of programme.
EP270
Where an apprentice wishes to move to a new version of a standard, this must be agreed by yourself (employer-provider) and the apprentice.
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EP270.1 You must make the apprentice aware of the differences between the version of the apprenticeship they are registered on, in comparison to the one they are transferring to, in terms of the demands of the standards and the requirements of the end-point assessment plan.
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EP270.2 You must update both the apprenticeship agreement and the training plan to reflect this agreement.
EP271
Where an apprentice changes version, you must make sure that the training and assessment they receive across the whole apprenticeship delivers occupational competence in all aspects of the new standard version and enables them to pass the end-point assessment.
EP272
Apprentices must not move back to a previous version of the same standard once they have moved to a new version.
EP273
Apprentices who are returning from a break in learning may return to the version of the standard they were on before their break in learning, even where it has been closed to new starts.
EP274
If the apprentice is already registered with an end-point assessment organisation, you must:
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EP274.1 Confirm with them that they will be approved and ready to deliver the end-point assessment for the new version by the time the apprentice requires it, before enabling the apprentice to move versions; and
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EP274.2 Inform them when the apprentice has transferred to a new version.
EP275
If the apprentice is not registered with an end-point assessment organisation, or the existing end-point assessment organisation is unable to confirm that they will be approved and ready to deliver the end-point assessment for the new version by the time the apprentice requires it, you must ensure that an alternative end-point assessment organisation will be available and ready to deliver the end-point assessment for the new version before enabling the apprentice to move versions (subject to meeting the rules in EP139 and EP141).
EP276
If no end-point assessment organisation will be approved and available to deliver the end-point assessment for the new version by the time the apprentice requires it, the apprentice must not transfer to the new version.
EP277
Where an apprentice is moving versions, there will be no change to how their standard is recorded on the ILR; you must continue to record them on the ILR on the standard that they started on.
EP278
Where the apprentice is funded through the apprenticeship service, you must use the Standards versioning functionality to assign the apprentice on to the new version.
EP279
You must make sure that the combined duration of the apprentice’s time on the legacy version and the new version meets the apprenticeship minimum duration requirements.
EP280
Where an existing apprentice moves versions, they will continue the same funding band that they started on.
EP281
You may choose to change the cost of the new version. If the overall cost is more than the maximum allowed by the funding band for the standard that the apprentice started on, then you must pay in full the difference between the band maximum for the original standard and the total cost. This cannot be funded from the apprenticeship service account.
Actions to take where there is a break in learning where the apprentice requires a break in their apprenticeship due to illness, parental leave, or other personal reasons
EP282
The employer-provider must:
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EP282.1 Stop payments through their apprenticeship service account;
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EP282.2 Review or update the duration of the break as necessary;
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EP282.3 Reactivate the apprenticeship in their apprenticeship service account when the apprentice returns to learning;
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EP282.4 Extend the practical period of the apprenticeship agreement as required;
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EP282.5 Record the break and restart dates in the ILR; and
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EP282.6 Calculate a revised price when the apprentice resumes learning and this must be entered on the ILR. If a different price had been entered previously on the apprenticeship service account, the revised price must also be entered here, to correspond with the ILR, entered after the apprentice returns from their break.
Effect on funding
Funding from your apprenticeship service account or government-employer co-investment stops until the apprentice resumes their apprenticeship. Funding is capped across both periods of learning so that the overall earnings do not exceed the funding band maximum. Funding will recommence based on the new start date in the ILR. All additional payments stop until apprentice resumes their apprenticeship. Any additional payments already made are retained.
Actions to take where an apprentice is using KIT / SPLIT days to continue off-the-job training during a period of maternity / adoption / shared parental leave
EP283
The employer-provider must:
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EP283.1 Discuss and agree the agreement (see paragraph EP263) with the apprentice, including when KIT / SPLIT days will be used against when a break in learning will be used;
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EP283.2 When appropriate, record the break and restart dates in the ILR.
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EP283.3 When appropriate, re-plan the delivery when the apprentice resumes learning. This must be entered on the ILR.
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EP283.4 When appropriate, pause and un-pause payments through their apprenticeship service account;
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EP283.5 Update the apprenticeship documentation with any extended dates (apprenticeship agreement, training plan).
Effect on funding
Funding from an employer’s apprenticeship service account or government-employer co-investment stops during a break in learning. Funding is capped across periods of learning so that the overall earnings do not exceed the funding band maximum. Funding and additional payments recommence when the apprentice resumes their apprenticeship. Any additional payments already made are retained.
Actions to take when there is a change to the working hours of the apprentice during the programme (e.g. an increase or a decrease to original working hours)
EP284
If there is a change of circumstance during the programme, in relation to the working hours of the apprentice, you must discuss and agree, with the apprentice, if this change has a material impact on the current training plan.
EP285
You must document this discussion, which must include:
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EP285.1 Whether the apprentice can continue to study for the same volume of off-the-job training hours per week;
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EP285.2 Whether off-the-job training can still be delivered within the new working hours of the apprentice;
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EP285.3 Whether the ability of the apprentice to undertake end-point assessment is impacted; and
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EP285.4 Whether the programme is being changed as a result of this discussion.
EP286
Where all parties agree that there is no material impact on the current training plan, the employer-provider:
- EP286.1 Must not amend the apprenticeship documentation (apprenticeship agreement, training plan, contract for services) or the ILR
EP287
Where all parties agree that there is a material impact on the current training plan, the employer-provider must:
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EP287.1 Must agree with the apprentice how the change impacts on the duration.
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EP287.1.1 If moving from full-time to part-time, please see paragraph EP36.1;
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EP287.1.2 If moving from part-time to full-time, the programme must still meet the minimum duration and off-the-job training requirements.
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EP287.2 Must amend the apprenticeship documentation (apprenticeship agreement, training plan) to outline the new expected end date.
- EP287.2.1 The off-the-job training hours that were agreed at the beginning of the programme do not change (unless, as part of the discussion, it is also agreed that additional training is appropriate because of the change of circumstance).
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EP287.3 Must not amend the ILR (the planned learning end date on the ILR does not change once it is submitted (with the exception of a data input error at the beginning of the programme).
- EP287.3.1 Note that there are no changes required to the apprenticeship service.
Effect on funding
Funding and additional payments remain unchanged.
Actions to take when there is a change in price where the employer-provider revises the training or assessment cost, or assessment cost is added after the start of the programme
EP288
The employer-provider must:
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EP288.1 Evidence the new actual cost;
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EP288.2 Confirm the new cost on the apprenticeship service. If funded by a transfer, both the sending and receiving employers may need to agree the new apprenticeship in the apprenticeship service;
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EP288.3 Revise agreements and / or the training plan as required; and
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EP288.4 Update the price on the ILR.
Effect on funding
After applying the funding band limit, we will hold 20% of the new total price back as the completion payment and deduct any funding already received. The remainder will be spread equally over the remaining planned duration. Additional payments are unaffected.
Actions to take where the apprentice withdraws from the apprenticeship, where the apprentice is no longer employed by the employer-provider and has withdrawn from their programme (not redundancy) OR the apprentice chooses to withdraw prior to completion but remains with the same employer
EP289
The employer-provider must:
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EP289.1 Stop payments through their apprenticeship service account, using a stop date that corresponds with the date the apprentice has withdrawn from their programme. This includes where the apprenticeship is funded by a transfer; and
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EP289.2 Record the learning end date of the apprenticeship on the ILR.
Effect on funding
Funding from your apprenticeship service account or government-employer co-investment stops. Any balancing payments may be made by us. All additional payments stop until the apprentice resumes their apprenticeship. Any additional payments already made are retained.
Action to take where the apprentice starts a new role with the same employer-provider and requires a different apprenticeship programme
EP290
The employer-provider must:
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EP290.1 Calculate a new price for training and assessment for the new apprenticeship, taking into account relevant learning from the first apprenticeship; and
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EP290.2 Enter the details of the new programme, price and effective date on the apprenticeship service. If funded by a transfer, both the sending and receiving employers will need to agree the new apprenticeship in the apprenticeship service.
Effect on funding
Funding from your apprenticeship service account or government co-investment for the first programme stops. Any balancing payments may be made by us. Funding from your apprenticeship service account or government co-investment for the second programme is made for the new programme. Each programme price is capped separately. Additional payments are received once for each apprenticeship.The co-investment rate for the new apprenticeship will be at the rate in force at the time it starts.
Action to take where the apprentice changes employer but continues the same apprenticeship
EP291
As an employer-provider, you can only train your own staff and therefore where the apprentice changes employer but continues the same apprenticeship, they can no longer be trained by you.
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EP291.1 You must stop payments through your apprenticeship service account, using a stop date that corresponds with the date the apprentice changed employer. This includes where the apprenticeship is funded by a transfer.
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EP291.2 Where you are on the register of apprenticeship training providers as a main provider please refer to the apprenticeship funding rules for main providers to see the actions to take where an apprentice changes employers but continues the same apprenticeship with the same provider.
EP292
If the apprentice finds a new employer then this new employer is responsible for securing a new provider to transfer the apprentice to, assuming both parties want to continue with the apprenticeship. The new employer or employer-provider must:
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EP292.1 Agree a price for the remainder of the apprenticeship training and assessment taking into account relevant learning from the first employer. This price must be recorded in the ILR as a ‘residual’ price;
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EP292.2 Register the apprentice on the apprenticeship service, if appropriate, for funding to start;
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EP292.3 Confirm arrangements for and start paying, co-investment if appropriate; and
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EP292.4 Contact us if they are unable to register the apprentice on the apprenticeship service.
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EP292.5 If the apprenticeship is now being funded by a transfer, or continuing to be funded by a transfer, then the receiving (new) employer will need to register on the apprenticeship service and the transfer will need to be agreed by the sending employer. For more information on how transfers work, please refer to the ‘Apprenticeships funded by transfer of levy funds’ section
EP293
The provider must not draw down funds from an apprenticeship service account or government co-investment for delivery which we have already paid for with the first employer.
Effect on funding
Funding from the first employer-provider’s apprenticeship service account stops. Funding continues based on agreement with the new employer using the funds in their apprenticeship service accounts, transfer of levy funds or government co-investment. The funding band cap will apply to the total cost across both employers.
Additional payments stop for the first employer, but they retain any payments already made. The number of days in learning with the first employer are added to the days in learning with the new employer to calculate when payments are due. Main provider additional payments remain unchanged. The small employer co-investment waiver will stop if the second employer is not eligible.
Where the apprentice is made redundant on or after 15 October and, on the day of dismissal, is within six months of the final day of the apprenticeship practical period or they have completed at least 75% of the practical period
EP294
The employer-provider must stop payments from their apprenticeship service account, using a stop date that corresponds with the date the apprentice is made redundant. This includes where the apprenticeship is funded by a transfer.
EP295
The employer-provider must:
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EP295.1 Support the apprentice to find a new job;
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EP295.2 Retain evidence of when the apprentice was made redundant and report the change in employment status to us; and
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EP295.3 Refer to the scenario at paragraph EP291 for action to take with the new employer.
Effect on funding
Funding from the first employer’s apprenticeship service account stops. Any employer co-investment due from the first employer must be reconciled to the date of the apprenticeship agreement is terminated by reason of redundancy.
- The apprentice is funded through 100% government co-investment for the remainder of their programme. Employer additional payments stop. Provider additional payments remain unchanged.
Where the apprentice is made redundant on or after 15 October 2020 and, on the day of dismissal, has completed less than 75% of the apprenticeship practical period and the remaining training represents a training duration of six months or more.
EP296
The employer-provider must stop payments from their apprenticeship service account, using a stop date that corresponds with the date the apprentice is made redundant. This includes where the apprenticeship is funded by a transfer.
EP297
The employer-provider must:
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EP297.1 Support the apprentice to find a new job (within 12 weeks);
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EP297.2 Retain evidence of when the apprentice was made redundant and report the change in employment status to us;
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EP297.3 Where the apprentice is withdrawn, record the withdrawal reason as redundancy and issue the apprentice with a ‘record of apprenticeship part-completion’; and
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EP297.4 Refer to the scenario at paragraph EP291 for action to take with the new employer.
Effect on funding
Funding from the first employer’s apprenticeship service account stops. Any employer co-investment due from the first employer must be reconciled to the date of the apprenticeship agreement is terminated by reason of redundancy. The apprentice is funded through 100% government co-investment for up to 12 weeks. Employer additional payments stop. Main provider additional payments remain unchanged.