UK Trade Tariff: document status codes for harmonised declarations
Updated 15 June 2017
© Crown copyright 2017
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This publication is available at https://www.gov.uk/government/publications/uk-trade-tariff-document-status-codes-for-harmonised-declarations/uk-trade-tariff-document-status-codes-for-harmonised-declarations
If you are making a declaration using the Customs Declaration Service (CDS) follow the guidance in the UK Trade Tariff: volume 3 for CDS.
1. Document status codes
| Status | Description |
|---|---|
| AC | Document attached for certification by customs |
| AE | Document attached – exhausted by (or only applies to) this entry (document returned to the trader) |
| AF | Document attached – exhausted by (or only applies to) this entry (document returned to the relevant Department) |
| AG | Document attached – exhausted by (or only applies to) this entry (document retained) |
| AP | Document attached – part use (applies to this and other entries) (document returned to the trader) |
| AS | Document attached – surrendered (document returned to the trader) |
| AT | Document attached – surrendered (document returned to the relevant department) |
| CP | Authorisation issued under the Union Custom Code with CCG - Part use (applies to this and other entries) |
| EA | Electronic details on Customs Handling of Import and Export Freight (CHIEF) – already attributed on simplified declaration |
| EE | Electronic details on CHIEF – exhausted |
| EL | Electronic details on CHIEF – ‘Late’ declaration after licence completed |
| EP | Electronic details on CHIEF – part use (applies to this and other entries) |
| ES | Electronic details on CHIEF – surrendered |
| FP | Facsimile attached – part use (applies to this and other entries) |
| GE | Document with the goods – exhausted by (or only applies to) this entry |
| GP | Document with the goods – part use (applies to this and other entries) |
| HP | Facsimile with the goods – part use (applies to this and other entries) |
| IA | Details held by issuing authority – already attributed on simplified declaration |
| IE | Details held by issuing authority – exhausted by (or only applies to) this entry |
| IP | Details held by issuing authority – part use (applies to this and other entries) |
| IS | Details held by issuing authority – surrendered |
| JA | Document held by authorised trader – already attributed on simplified declaration |
| JE | Document held by authorised trader – exhausted by (or only applies to) this entry |
| JP | Evidence required is available from trader – part use (applies to this and other entries) |
| JS | Document held by authorised trader – surrendered |
| LE | Lodged previously – exhausted by (or only applies to) this entry |
| LP | Lodged previously – part use (applies to this and other entries) |
| RE | To be used when declaration of a REX number is required |
| SP | Special authorisation for attached facsimile (paper held by trader) – part use (applies to this and other entries) |
| TP | Special authorisation for facsimile with the goods (paper held by trader) – part use (applies to this and other entries) |
| UA | Paper (held by trader) unavailable – already attributed on simplified declaration |
| UE | Paper (held by trader) unavailable – exhausted by (or only applies to) this entry |
| UP | Evidence required is unavailable – part use (applies to this and other entries) |
| US | Paper (held by trader) unavailable – surrendered |
| XA | Electronic or paper document to be advised |
| XB | Document not required – quantity below ‘de minimus’ |
| XF | Document not required – goods not going into free circulation |
| XO | To be used when declaration of a REX number isn’t required |
| XU | Unknown, specific document can’t be identified – security and/or undertaking may be required as detailed for the document or CPC |
| XW | Waiver claimed |
| XX | Ex-heading goods for which the document doesn’t apply |
2. Notes
2.1 For the ‘A’ series (of status codes)
Where permitted ‘attached’ can relate to a faxed copy of the original document/certificate/authorisation/licence.
In most cases a reference must be entered. This should either be as quoted on the document/certificate/authorisation/licence indicated by HM Revenue and Customs (as contained in UK Trade Tariff: document, certificate and authorisation codes for harmonised declarations), for example:
- Box 44 for licences and custom schemes
- separate instructions such as Customs Freight Simplified Procedures
- a trader’s own reference
2.2 For the ‘X’ series of status codes and its relationship with the reference
When document codes are used for declaring licences the document reference is used to identify the licence type. For example, when ‘XB’ is used the reference will be in the form of a country code and licence type (such as, GBCAP). For other documents, a document reference isn’t declared.