Guidance

CHIEF: document, certificate and authorisation codes

Use this spreadsheet for document, certificate and authorisation codes for harmonised declarations and details to be declared.

Documents

UK Trade Tariff: document, certificate and authorisation codes for harmonised declarations

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Details

For use with the Customs Handling of Import and Export Freight (CHIEF) system.

A reference must be entered for harmonised declarations. This should be one of the following:

  • as quoted on the document, certificate, authorisation, or licence reference HMRC gave to you
  • as listed in the document certificate and authorisation codes for harmonised declarations
  • obtained from the relevant parts of the tariff, for example, box 44 for licences and custom schemes
  • the custom procedure codes
  • separate instructions, for example, Customs Freight Simplified Procedures
  • a trader’s own reference

For the ‘X’ series of status codes and their relationship with the reference:

When document status codes are used for declaring licences the document reference is used to identify the licence type. For example, when ‘XB’ is used the reference will be in the form of a country code and licence type (such as, GBCAP). For other documents, a document reference isn’t declared.

Published 1 January 2009
Last updated 29 March 2018 + show all updates
  1. New row U062 added and U095 Commission Implementing Regulation number updated.
  2. New rows C006, U072, U099, U176 and Y061 have been added
  3. New C100 row added and amendments have been made against row U165.
  4. Amendments have been made to the details to be declared box (column E) against document codes U164, U165, U166 and U167.
  5. Updated to include new codes N864 and U162.
  6. Forest Law Enforcement Governance and Trade Certificate (FLEGT) certificate has been added to the list.
  7. Spreadsheet amended to remove items Y022 to Y031
  8. Spreadsheet amended to include the section about multi-component integrated circuits (MCOs)
  9. UK Trade Tariff: document, certificate and authorisation codes for harmonised declarations spreadsheet updated.
  10. Details in the declared box (column E) against Y059 and Y060 have been removed.
  11. First published.