Tackling avoidable requisitions
Published 2 May 2025
Applies to England and Wales
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Definition of avoidable requisitions
These are errors and omissions in an application that are readily avoided through care and attention. They range from name discrepancies and incomplete identity evidence to poorly scanned plans and missing documents, pages or information in forms.
Set out below are the top 32 avoidable requisition descriptions sent each year with links to relevant training and support materials.
Top tips
Watch our caseworkers’ quick ‘Top 10 Tips for tip-top applications’ videos that can help you avoid most of these top requisition points.
Names
1) Variation in names between deeds or identity panels.
We check all names match between the deeds and identity panels (for example panels 12 to 14 of form AP1; panels 14 to 16 of form FR1). If there is a discrepancy, we send a requisition.
2) Variation in names between deeds and register in application.
We check all names match between the deeds and the property title register. If there’s a discrepancy, we send a requisition.
3) Variation in name when devolution of title required.
We check all names match between the deeds and the title register. If there’s a discrepancy, we send a requisition.
Top tip
| Webinars | Guidance | Extra resources |
|---|---|---|
| Variation in names – full version (20 mins) | Avoiding Variations in Names (19 mins) | Variations in Names flowchart |
| Variation in names – Bitesize (6 mins) | If your application involves electronically signed deeds: Practice Guide 82: electronic signatures accepted by HM Land Registry | What’s in a name? |
| How to avoid requisitions – variation in names (8 mins) | Avoiding Variations in Names (19 mins) |
Ownership
4) No or conflicting information as to how the property is to be held.
If we are registering two or more proprietors, we check:
- panel 9 of form FR1
- panel 10 of form TR1
- panel 11 of form TP1
- clause LR14 in a prescribed clauses lease
If you have not completed the relevant panel or it’s not clear whether the proprietors are to be joint tenants or tenants in common - for example if you’ve checked both boxes, or simply written ‘see the Trust document’ - we send a requisition.
Top tip
Caseworkers’ top tip 3: Type of ownership
| Guidance | Extra resources | |
|---|---|---|
| Joint property owership | Practice guide 24: private trusts of land | |
| What kind of joint ownership do I have? |
Identity
5) ID required for disponor, disponee or attorney.
We’ll check you have verified the identity of the disponor (seller or lessor), the disponee (buyer, lessee) or their attorney. If they’re not accounted for in the identity panels, we send a requisition.
6) ID evidence required for attorney - ID provided for disponor or disponee.
We send a requisition if you’ve verified the disponor (seller or lessor) and/or the disponee (buyer, lessee), but not the attorney who is making the application on their behalf.
7) ID evidence lodged is incomplete.
We send a requisition if you have not stated the conveyancer’s address and reference in full in the identity panels of the form you’re using.
Top tip
Caseworkers’ top tip 4: Identity
Guidance
| Webinars | Extra resources |
|---|---|
| Evidence of Identity- full version (34 mins) | Practice guide 67: evidence of identity |
| Setting the standards for identity |
Plans
8) References referred to in deed not shown on plan.
You need to ensure that any colouring, edging or other markings mentioned in the deed are clearly shown on the plan, so that the title register and title plan make sense when read together. If any references in the deed are not visible on the plan, we will send a requisition.
Note: We do not send a requisition if the references are on the plan but not set out in the deed.
Fees
9) Balance of fees required - Direct Debit.
We check the fee you’ve quoted and if it’s less than the fee payable for your application, we’ll send a requisition asking you to confirm that we can debit the balance from your direct debit account.
10) Balance of fees required.
When you pay by cheque, we check the fee you’ve quoted and if it’s less than the fee payable for your application, we’ll send a requisition asking you to send us the balance.
11) Fees required.
We send this requisition when a fee is payable for the application being made, but we have not received any payment.
Guidance
Witness details
12) Witness name or address required.
It’s vital we can contact the witness to the execution of a deed if we need to, so we’ll send a requisition if we cannot read their name or full address, or if the name or the full address (including postcode, and in some cases, country) is missing.
Top tip
Caseworkers’ top tip 2: Witness details
Missing evidence – power of attorney
13) Sole proprietor - Power of Attorney or certified copy required.
When an attorney is representing a sole or joint proprietor, you need to send us a certified copy of the power of attorney or lasting power of attorney that authorises that specific person to act on their behalf. We’ll requisition for it if it has not been submitted with the application.
Top 10 Tips 6: Where’s the Evidence
Top 10 Tips 6: Where’s the Evidence
Guidance
Practice guide 9: powers of attorney and registered land
Form incomplete, missing or obscured information
14) Panel in a form needs to be completed or has missing information.
We will requisition for the information if a relevant panel in a form is incomplete or if information is missing.
15) Missing or obscured information in charge or more than one date given.
Make sure any charge shows the correct date and parties. If any of these details are missing, illegible or obscured, we’ll send a requisition for a certified copy that contains the relevant information. The inserted information must be initialled by all the parties to the deed or a conveyancer authorised to do so on their behalf.
16) e-DRS - Missing or incorrect information in deed.
If information is missing from a deed for registration, or if it has not been entered correctly, we’ll requisition for you to submit a corrected copy of the deed that has been signed by all the parties or a conveyancer authorised to do so on their behalf.
17) Deed - missing or obscured information.
If conveyancers forget to date the deed, for example, or we find details have been stamped or written over, we send this requisition for a certified copy that contains the relevant information. The inserted information must be initialled by all the parties to the deed or a conveyancer authorised to do so on their behalf.
18) Missing page.
Always check the deed you’re sending for registration is intact and includes every page. If any are missing we’ll send a requisition for a complete version.
19) Transfer - date or name omitted.
If a name is missing from the transfer we need to know why and we send a requisition.
If the transfer is undated or does not contain all the relevant names, we send a requisition for an amended transfer. The insertions or amendments must be initialled by all the parties to the transfer or a conveyancer authorised to do so on their behalf.
Top 10 Tips 5: What’s missing?
Top 10 Tips 5: What’s Missing?
| Webinars |
|---|
| Bitesize- Forms and Deeds (7 mins) |
| How to avoid requisitions – forms and deeds (9 mins) |
Stamp Duty Land Tax
20) Stamp Duty Land Tax - no Land Transaction Return certificate or Submission Receipt lodged.
You need to supply an SDLT (England) or LTT (Wales) certificate or receipt along with your application or send a letter stating why it is not required, referring to the provisions of the Finance Act 2003 that support your statement.
Note:
- a copy of the SDLT1 application form is not acceptable evidence
- SDLT/LTT is payable on breakdown of marriage when the transaction involves a third party
Top 10 Tips 6: Where’s the Evidence
Top 10 Tips 6: Where’s the Evidence
Extra resources
Price paid or value of property
21) Value stated required.
We are obliged to enter the value declared for the property where we can. If you have not stated the property’s full market value, we will requisition for it.
22) Price paid required.
We must enter the price paid for a property where we can, so if you have not stated this, we’ll send a requisition. If it’s missing from a deed, the amendment must be initialled by all the parties or a conveyancer authorised to do so on their behalf. If you’ve submitted an e-AP1, you can certify the price paid.
Note: In all cases, do ensure you are paying the correct application fee.
Top 10 Tips 7: Dates and Amounts
Top 10 Tips 7: Dates and Amounts
Extra resources
Practice guide 7: entry of price paid or value stated data in the register
Execution
23) Execution free format.
If our request does not fit the general criteria, we’ll send a free format requisition, which allows us to specify exactly what we need.
24) Deed not executed by a party - reference to practice guide 8.
25) Witnessing of deeds.
26) Deed executed incorrectly by company - reference to practice guide 8.
Scanned images
27) Poor quality scanned image.
If the deed and/or plan we receive is illegible, unclear, folded, skewed, obscured or otherwise unacceptable for registration purposes, we will requisition for a new copy.
Webinars
- General plan requirements for registration (31 mins)
- How to avoid requisitions – forms and deeds (9 mins)
Address for service
28) Address for service required. We need a contact address (address for service) for entry in the register, so that we can contact the registered proprietor should we need to. We’ll send a requisition for one if it’s missing or unclear. You must provide us with a postal address and, if you wish, up to two additional addresses (postal, email or a UK box number). If there’s more than one registered proprietor, please specify which address(es) apply to each proprietor.
29) Address for service - not clear whose address is which.
If you send us several addresses for service and there are multiple registered proprietors, you must clearly specify which address(es) apply to each proprietor. If not, we’ll send a requisition.
Top tip
Caseworkers’ top tip 5: What’s Missing?
Death
30) Evidence of devolution on death.
If a property owner has died, we need to see one of the following documents:
- certified copy of the grant of probate
- certified copy of the grant of letters of administration
- Court Order appointing the disponor as the deceased’s personal representative
- a certificate by a conveyancer stating they hold the original or a certified copy of the probate/letters of administration and that it was granted in the UK. It must also confirm the grant or Order is not limited. We will need additional evidence if this is not the case
If there is a variation between the name of the proprietor in the register and the evidence provided, you must either:
- certify in writing that the person named in the document is one and the same as the registered proprietor
- explain the variation. You may need to provide evidence.
Top 10 Tips 10: Death of a proprietor
Top 10 Tips 10: Death of a Proprietor
Guidance
Practice guide 6: devolution on the death of a registered proprietor
Forms and deeds
31) Deed in separate parts but are not identical.
We prefer a single copy of a deed such as a transfer, but if you send it in separate parts – for example a TR1 executed by one party and a separate TR1 executed by the other – they must be identical in every respect apart from their execution. If there’s any difference at all, we will send a requisition asking you to have the incorrect part amended and initialled by all the parties to the deed or by a conveyancer authorised to do so on their behalf. We’ll also ask you to resend the parts as a single document.
Top 10 Tips 8: Deed in parts
Property descriptions
32) Discrepancy between property description in deed and A1.
The property is described in the A Property Register, at entry 1 (A1). We’ll check the property description in the deed against the register and if it’s different, we’ll send a requisition asking you to amend the deed if the register is correct. The amendment must be initialled by all the parties or a conveyancer authorised to do so on their behalf.
If the deed is correct and you want to change the property description in the register, you must either provide evidence from the local authority that confirms they have agreed the change to the postal address or confirm that you have had sight of the appropriate evidence. We can accept an email notification from the local authority, but not a council tax bill.
Top 10 Tips 9: Plans and Descriptions
Caseworkers’ top tip 9: Plans and descriptions
Extra resources
How to read a title register and title plan
HM Land Registry training hub
For more free training and guidance on a wide range of land registration tasks and topics, visit our training hub. As well as quick and easy access to the full range of training, you’ll find our essentials package for colleagues new to land registration, plus the latest dates for our popular free application workshops.