School workforce census 2018: guides

Guides for schools and local authorities on submitting data for the school workforce census 2018.


School employed staff: guide

Centrally employed staff: guide


These guides will help schools and local authorities:

  • understand the purpose of the census
  • prepare for the census
  • complete their census returns for 2018

The guide for school-employed staff is for:

  • schools and nurseries maintained by the local authority
  • special schools maintained by the local authority (schools for children with special educational needs or disabilities)
  • city technology colleges
  • academies
  • free schools
  • pupil referral units (these provide education for children who can’t go to a mainstream school)
  • local authority children’s services

The guide for centrally employed staff explains how local authorities who employ school staff centrally can submit school workforce census data.

Centrally employed staff includes:

  • teachers
  • teaching assistants
  • support staff, for example healthcare workers, librarians, technicians, administrative staff and catering staff

Read more guidance on submitting data for the 2018 school workforce census.

Published 2 July 2018
Last updated 5 October 2018 + show all updates
  1. Updated the 'Centrally employed staff: guide' to meet the latest data protection legislation (DPA 2018).
  2. Replaced 'School employed staff: guide' with an updated version. Changes listed in the document's version history.
  3. Added document 'Centrally employed staff: guide'.
  4. First published.