Applies to England
This guidance has been updated to include:
- information on prepacked for direct sale (PPDS) foods
- additional resources and links
The standards for school food in England allow schools and colleges to substitute items from their usual menus if certain items are in short supply.
If you’re making changes to your menus, or substituting food products due to supply changes or for religious and cultural reasons, you must make sure you can continue to meet any special dietary needs. This includes pupils who cannot eat certain ingredients due to an allergy or other medical condition. If you need to adapt your menus at short notice, you must make sure that the needs of these pupils are still met.
This guide lists practical advice and resources to help schools manage allergy risks.
Legal requirements for schools and caterers
Under section 100 of the Children and Families Act 2014, schools have a duty to support pupils at their school with medical conditions.
Our statutory guidance explains your responsibilities in supporting pupils at school with medical conditions. You should make sure that you support pupils with any medical conditions in school. This could include ensuring that a child with an allergy is able to eat a school lunch.
The Food Information Regulations 2014 requires all food businesses including school caterers to show the allergen ingredients’ information for the food they serve. This makes it easier for schools to identify the food that pupils with allergies can and cannot eat.
From October 2021, the Food Information Regulations will include new requirements for the labelling of allergens on PPDS foods. These are foods which are packaged on the premises before the consumer orders them. Read the Food Standards Agency advice for schools, colleges and nurseries.
Practical measures and advice
If you’re making changes to your menus or substituting food products, you must continue to meet any special dietary needs.
To make sure you continue to meet these pupil’s needs, you should:
- check any product changes with your food suppliers
- ask your caterers to read labels and product information before using them
- use the dishes and their allergen content menu chart to list the ingredients in all your meals
- ensure allergen ingredients remain identifiable
The Food Standards Agency has produced guidance for food businesses to help with this. It includes information on:
- the 14 most common allergens
- food labelling requirements
- handling allergen ingredients and
- further training
Read the allergen guidance for institutional caterers. It includes information for school caterers on:
- processes to help identify pupils with allergies
- methods to help cross-reference allergies against particular food types or ingredients
Dealing with a severe reaction
Read the Anaphylaxis Campaign advice on what to do in an emergency.
All primary and secondary schools can buy adrenaline auto-injectors from a pharmacy, without a prescription, for use in emergencies. Read the Department of Health and Social Care’s guidance on using emergency adrenaline auto-injectors in schools.
Most allergic reactions are less severe, check the NHS advice on symptoms.
Allergy UK has fact sheets and resources for schools covering a wide range of allergies.
The Anaphylaxis Campaign has advice to help schools manage severe allergic conditions.
LACA, the lead body for catering in education has produced a good practice and risk assessment guide (PDF, 413KB) for caterers to help manage allergens safely.
You can find a model to help develop individual health care plans in annex A of the supporting pupils at school with medical conditions guidance.