Guidance

School census 2018 to 2019: technical information

Technical specification and validation rules for submitting 2018 to 2019 school census data.

Documents

School census 2018 to 2019: business and technical specification

School census 2018 to 2019: validation rules

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School census 2018 to 2019: validation rules

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

This is technical information about submitting data for the school census 2018 to 2019.

Use this if you’re a:

  • supplier of software for school management information systems (MIS)
  • user of school MIS software

The specification contains:

  • changes to the previous year’s census collection
  • what data schools should supply at school level and pupil level
  • how to structure the data in XML
  • how to check the data against the validation rules

Software suppliers should use the list of validation rules so that schools can validate the data they submit.

You should also read the common basic data set (CBDS). This defines common data items that schools use in MIS software and that we use in our data collections.

More guidance on submitting school census data is also available.

Published 28 June 2018
Last updated 12 April 2019 + show all updates
  1. Updated documents ‘School census 2018 to 2019: validation rules’. Changes described in document version history.
  2. Updated documents 'School census 2018 to 2019: business and technical specification' and ‘School census 2018 to 2019: validation rules’. Changes described in document version histories.
  3. Updated documents ‘School census 2018 to 2019: validation rules’. Changes described in document version history.
  4. Updated documents ‘School census 2018 to 2019: validation rules’. Changes described in document version history.
  5. Updated 'school census 2018 to 2019: business and technical specification' and 'school census 2018 to 2019: validation rules'. Changes in version history.
  6. Business and technical specification updated, changes are described in the version history of the document.
  7. Updated 'School census 2018 to 2019: business and technical specification' and 'School census 2018 to 2019: validation rules'. Changes in version history.
  8. Updated School census 2018 to 2019: validation rules spreadsheet
  9. First published.