Guidance

Request personal data held in the immigration and borders system

Find out how you can make a subject access request to see your own information or on someone else's behalf.

Documents

Details

The General Data Protection Regulation (GDPR) determines how we process personal data (information relating to living people). The regulation means you can ask to access the information we hold about you. These requests are called subject access requests.

Published 4 March 2014
Last updated 10 May 2021 + show all updates
  1. Links added to check an individual's immigration status, right to work or rent to prevent subject access requests being made when other sources of information are available.

  2. Updated as we are now able to provide personal data held on some paper records.

  3. Clarifying that users can still request personal data held on paper records but these are delayed due to coronavirus.

  4. Parts of the service previously closed to coronavirus (COVID-19) have now resumed: you can make a request by post. The service to provide paper records is still unavailable due to coronavirus.

  5. Made a minor change to the 'Make a complaint' section.

  6. Updated to show that only digital records can be provided at this time due to coronavirus (COVID-19).

  7. Removed information on providing written confirmation from a third party that your photo identification is a true likeness of you.

  8. Coronavirus (COVID-19) update: postal requests and correspondence are not being accepted at this time.

  9. Updated process information.

  10. Specific and basic request targets updated.

  11. Guidance has been updated for GDPR.

  12. A new online form is available to request personal information held by UK Visas and Immigration. The guidance has been completely updated.

  13. Updated SAR application.

  14. New subject assess information for legal representatives.

  15. Updated standard subject access request form.

  16. Updated fast track application details.

  17. Updated guidance to highlight that the pilot will run until 31 January 2016

  18. Updated information to highlight that the fast track pilot will run until 31 October 2015.

  19. Fast Track IT service added.

  20. Updated subject access request form.

  21. Added new forms and survey, updated information

  22. First published.