Guidance

LRS: batch load documents for schools and providers

Documents to help schools, colleges and training providers (LRBs) produce and upload batch files and deal with exceptions.

Documents

How to prepare an LRB batch file

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

LRB batch file quick reference guide

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LRB batch file template

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

LRB: managing exceptions user guide

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If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email info@sfa.bis.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Resolving batch file validation errors

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Details

For assistance with creating or validating your batch file, you are able to download an example of a CSV and XML file by clicking the links. Please note that opening a CSV file in Microsoft Excel will cause the dates to automatically revert back to DD/MM/YYYY, which will cause the system errors when trying to upload to the LRS Organisation Portal.

If your management information supplier cannot communicate directly with the LRS you can register learners using batch files.

Data encryption and passphrase protection guidance is available to all users of the LRS organisation portal. The guidance note details requirements for data encryption and passphrase protection when emailing data files to the LRS customer helpdesk.