Guidance

Using the Learning Records Service

Guides for Learner Registration Bodies and Awarding Organisations on how to use the LRS and manage event data challenges.

Documents

LRB (schools, academies, FE providers, Local Authorities, HE providers) user guide

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Learning providers list: June 2018

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Awarding organisation user guide

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Awarding organisation list: May 2018

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Awarding organisations managing event data challenge requests

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Event data challenge background guide

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Details

Learner Registration Bodies

LRB (schools, academies, FE providers, Local Authorities, HE providers) can find how to navigate through the system to:

  • create and maintain users
  • offer advice and best practice when searching or creating learners
  • obtain single or small numbers of learners
  • create batch files and upload them
  • review and process exception codes from the system using the batch exception function
  • provide information for LRBs on the ULN and ID verification types
  • provide details of where you can access support and guidance from the LRS customer helpdesk

Learning provider list

The learning providers list is updated monthly on the first Tuesday of each month.

This is to ensure alignment of our principles of being open and honest and information is available to all, in particular, awarding organisations and learners, to understand who will be viewing the qualification data in the Personal Learning Record (PLR). There are currently more than 9,800 organisations detailed in this list.

Awarding organisations

AO authorise and award learner qualifications in the UK and upload these into the personal learning record (PLR).

The learning records service (LRS) offers the unique learner number (ULN) and PLR to enable qualification data from AOs to be shared securely and efficiently within the education and skills sector.

Use the validation tool to test if a batch file you have prepared for upload is in the correct format.

Event data challenge documents

To be used by awarding organisations for resolving event data challenge requests.

Published 3 March 2014
Last updated 5 June 2018 + show all updates
  1. Published learning providers list: June 2018
  2. Updated LRB and awarding organisation user guides, awarding organisation and learning providers lists.
  3. Published learning providers list: April 2018
  4. Learning Providers list for February 2018 uploaded on 8 February 2018.
  5. January 2018 Learning providers list uploaded on 8 January 2018.
  6. December Leaerning providers list uploaded on 7 December 2017
  7. Minor editorial change made on 16 November 2017.
  8. Learning provider list for November uploaded on 13 November 2017.
  9. Learning providers list for October 2017 uploaded on 13 October 2017.
  10. New version of the LRB user guide uploaded on 21 July 2017.
  11. New version of LRB User Guide uploaded on 6 July 2017.
  12. New version of Learning providers list uploaded on 10 January 2017.
  13. Revised version of LRS organisation portal learner management user guide uploaded on 25 November 2016.
  14. New version of LRB user guide uploaded on 2 March 2016.
  15. Learning Providers List updated on 06 July 2015.
  16. New Learning Providers list uploaded 11 December 2014.
  17. First published.