Sponsor guidance appendix D: keeping records for sponsorship

Guide to the sponsorship documents that businesses and educational institutions must keep.


Appendix D: guidance for sponsors on keeping documents

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email Please tell us what format you need. It will help us if you say what assistive technology you use.


This document is for Worker, Temporary Worker and Student sponsors. It is an appendix to the full policy guidance on sponsoring a worker and sponsoring a student. It lists the documents you must keep to meet your sponsorship requirements.

Published 1 October 2013
Last updated 12 April 2022 + show all updates
  1. Updated to reflect the introduction of the new Global Business Mobility routes, and other changes as detailed within.

  2. Guidance updated with the following changes: Part 1, paragraph c: minor amendments to reflect the introduction of eVisas (a digital version of their immigration status information) for Skilled Workers; Part 5, paragraph a: amendments to reflect the introduction of eVisas (a digital version of their immigration status information) for Students other than EEA nationals; other minor housekeeping changes. Added HTML accessible version.

  3. Guidance has been updated to reflect changes to the Immigration Rules coming into effect on 11 October, including the introduction of the International Sportsperson and Creative Worker routes and the rebranding of the T5 (Temporary Worker) routes, and to make other minor changes.

  4. Updated guidance to reflect record-keeping duties for sponsors in respect of the ATAS requirement coming into force on 21 May 2021.

  5. Updated to provide further clarity to sponsors on their record-keeping duties in respect of recruitment activity. Full details of updates are in the document under "changes from the last version of this guidance".

  6. Updated guidance includes clarifications on record-keeping duties for sponsors.

  7. Updated guidance to reflect changes in Immigration Rules coming into force on 1 Dec.

  8. Updated guidance.

  9. Minor clarifications

  10. Updated appendix D.

  11. The guidance has been placed into a new template and revised throughout.

  12. Updated guidance.

  13. Updated guidance for use on or after 11 January 2018.

  14. Updated guidance for use on or after 24 November.

  15. Updated guidance.

  16. Updated guidance.

  17. Updated guidance.

  18. Updated guidance.

  19. New version of guidance.

  20. First published.