Form

General aviation operators and pilots notification of flights

Download the general aviation report form (GAR) and send it in or use the online version.

Documents

Border Force expectations of airfield operators

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Emergency general aviation report telephone line poster

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General aviation report form

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General aviation report guidance

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General aviation reporting poster

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Details

Online reporting

Pilots and carriers are advised to download the attached GAR form, complete it electronically and submit by email to the national co-ordination unit (NCU) to send to Border Force or the police.

You should title your email: ‘GAR, airfield registration, name of airfield, postcode of airfield (if known)’. Please check the attached guidance before completing and submitting the GAR form.

Alternatively, you can use the following approved websites to submit the information contained in the GAR form, please note that these are not government services and you may therefore incur a service charge.

Border Force are currently developing a free online government portal which will be available in 2018.

Reporting requirements

This information and attachments are for the operators and pilots of general aviation aircraft who intend to travel to or from the UK. The term ‘general aviation’ describes any aircraft not operating to a specific and published schedule.

An operator or pilot of a general aviation aircraft is required to report international or Channel Islands journeys to or from the UK, unless they are travelling outbound directly from the UK to a destination in the European Union as specified under sections 35 and 64 of the Customs and Excise Management Act 1979.

Even if pilots and operators are not required to provide notification of a flight, it is helpful if they do provide this notification.

An operator or pilot of a flight between Great Britain and Northern Ireland or between Great Britain or Northern Ireland and Ireland, the Channel Islands or Isle of Man is required, in the circumstances specified in paragraph 12 of schedule 7 to the Terrorism Act 2000, to provide a notification of the flight to the Police.

Published 21 March 2013
Last updated 30 October 2017 + full page history
  1. Removed general aviation reporting flyer.
  2. Updated general aviation report guidance.
  3. Updated aviation poster.
  4. Updated guidance.
  5. Updated guidance.
  6. Updated guidance.
  7. New document on expectations of airfield operators
  8. Updated general aviation report guidance
  9. Updated documents
  10. Updated guidance.
  11. Updated general aviation report (GAR) form which can be sent to the police through the HMRC national co-ordination unit (NCU) providing a single submission point for general aviation report forms. The GAR guidance is also updated to include a summary describing Border Force’s expectations of airfield operators in relation to general aviation flights.
  12. First published.