Coronavirus (COVID-19) update
Procurement Policy Note (PPN) 02/20 sets out information and guidance for public bodies on payment to their suppliers to ensure service continuity during and after the current coronavirus (COVID-19) outbreak.
If you have a contract with the Department for Education, please submit your initial request for relief to PPN0220.SupplierQuestions@education.gov.uk. We will then send you a template to complete and return.
If you are an independent training provider, further education college, or other organisation delivering skills and training under a contract directly held with Education and Skills Funding Agency, you should send your query to ESFA.PPN220Queries@education.gov.uk to receive further information.
Latest contracting opportunities
We, and our executive agencies, advertise new contracting opportunities in the following places, where appropriate:
We use a variety of means to notify suppliers of future opportunities, including:
‘DUNS numbers’ provide us with valuable information about which suppliers are bidding for our contracts. We encourage interested suppliers to register with DUNS numbers.
Prompt payment policy
We follow government policy and pay all correctly submitted invoices within 10 days of receiving them at the physical or electronic address that we’ve specified.
Jaggaer: the DfE etendering portal
Jaggaer is an etendering system used by DfE and its executive agencies. It is a password-protected online service.
As a potential supplier you should register with Jaggaer so that you can:
- view opportunities to tender
- submit tender responses
For help with registration please use the support links on the Jaggaer portal.
Educational and Children’s Social Care Professionals Dynamic Purchasing System (ECSC DPS)
The Education and Children’s Social Care Dynamic Purchasing System (ECSC DPS) has moved to the Jaggaer commercial platform.
We use the ECSC DPS to buy professional, educational and children’s social care services to support government policy in schools and local authorities.
If you would like to apply to join the ECSC DPS, you can do so by logging in or registering on the Jaggaer portal.
As a potential supplier you should register with Jaggaer and apply to join the ECSC DPS so that you can:
- apply to become a member of the ECSC DPS
- view ECSC DPS opportunities to tender
- submit ECSC DPS tender responses
Prior to 22 December 2020, the DfE used Redimo2 to host the ECSC DPS. All ECSC DPS members who gained approval prior to the 22 December 2020 will be migrated to Jaggaer with their membership status retained.
Further information on how this will be managed and any action required has been issued directly to existing members.
For any queries, please email the Commercial contact point team.
Terms and conditions for using the ECSC DPS
If you wish to join the ECSC DPS and be eligible for contracts, you must:
- register your interest on Jaggaer
- have knowledge of, and experience in, early years, schools or children’s services
- be able to show that you have one or more of the ECSC skill sets, which we describe in the ECSC handbook
- read and accept the membership of ECSC framework terms and conditions
- read and accept the supply of services by ECSC professionals terms and conditions
- confirm none of the criteria for mandatory exclusion apply
- confirm you are compliant with IR35 tax legislation
Go to the ECSC Contracts Finder notice where you will find the following documents with additional information:
- invitation to participate
- applying for ECSC membership
ECSC handbook (including daily rates and skill set descriptions)
- terms and conditions for call-off
- mandatory exclusion criteria
Data handling and security
If you handle data, you must make sure that you comply with our departmental security procedures. There are different schedules you must follow based on the amount of data you manage:
The basic schedule applies where the department needs to share data with the supplier. The enhanced schedule is for suppliers handling particularly sensitive data. We will tell you which schedule you need to follow when we invite tenders.
Standard terms and conditions for DfE contracts
If you would like to know which terms and conditions apply when bidding for a particular DfE contract, contact the person named in the advertisement and tender documentation.
Due to the complexity of many of our requirements, we compile contract terms and conditions on a case-by-case basis. However, we base most on the following standard terms and conditions:
Our purchase orders (documents that ask a company to supply goods and give details of price, method and date of payment) are subject to our
Small and medium enterprises (SMEs)
To recognise the importance of SMEs to the UK economy, the government has set a target to award 33% of the money it spends on third-party suppliers to SMEs by the end of 2022.
How we support SMEs
We help to reach this target by putting SMEs at the centre of our procurement policies. We encourage SMEs to work with us directly or as part of the supply chain by:
- having a tender process that treats SMEs fairly and by trying to keep our tender documents simple
- supporting commercial relationships between the department and SMEs and SMEs and larger organisations
- monitoring our SME spend against government and our own targets and reporting to Cabinet Office for publication
What we buy from SMEs
The types of goods and services we often buy from SMEs include:
- school construction
- professional and consultancy services
- books and learning materials
- legal services
- office supplies
- photocopying and printing services
- catering services
- cleaning and facilities management services
- accountancy and audit
- transport services
Opportunities for SMEs
We advertise new opportunities on contracts finder.
We also run innovation days where suppliers can meet each other and showcase what they offer. We advertise these on LinkedIn and Twitter.
As part of our SME action plan commitment to breaking down barriers SMEs face in achieving DFE’s, and wider government contracts, we have produced guidance:
Also read our:
Find out if you qualify as an SME by reading the definition on the European Commission website.
Contact SMEs.MAILBOX@education.gov.uk with any questions about how we work with SMEs.
Crown representative for SMEs
Read about the Small Business Crown Representative, Martin Traynor.
EU and UK procurement law
We must follow EU Treaty, EU Procurement Directive (EU rules) and UK laws that govern how we may buy goods, services and works over a specified value or ‘threshold’.
Where we expect the estimated value of a contract to be over the relevant EU threshold, we must advertise our requirements on the Tenders Electronic Daily (TED) website, part of the Official Journal of the European Union.
The current thresholds are published by the Cabinet Office.
How we process your personal data
Our personal information charter contains the standards you can expect from DfE when we ask for, and hold, your personal information.
Public sector Equality Duty guidance for suppliers
DfE is subject to the public sector Equality Duty. The Equality Duty is relevant where services are contracted to be either:
- delivered on DfE premises
- carrying out a public function
- employee or public/school facing
Where organisations are delivering services under any of those categories they will be under the same Equality Duty as the department. This DfE and explains what might be required under the Equality Duty.
is for suppliers to