3. Apply for the records of someone who's deceased
You can apply for a copy of someone else’s service records if any of the following apply:
- you’re their immediate next of kin, for example their spouse or parent
- you’ve got consent from their immediate next of kin
- you have a general research interest - you’ll only have access to limited information, unless they died more than 25 years ago
You need to know the person’s full name, date of birth and service number.
Fill in 2 forms - a request form and a search form.
Fill in a request form
Download and fill in a request form for either:
- next of kin’s records (PDF, 53KB) - use this form if you’re next of kin or have next of kin’s consent
- not next of kin’s records (PDF, 46KB) - use this form if you’re not next of kin and don’t have next of kin’s consent
Fill in a search form
Download and fill in the relevant search form, depending on whether the person was in the:
Post your forms
Send both forms, with the fee of £30 for each separate application, and any supporting documents (for example a death certificate) to the address on the search form.
There’s no fee if you were the person’s spouse or civil partner at the time of their death (or their parent, if there was no spouse).
You can pay by cheque or postal order - or by banker’s draft or international money order if you’re overseas.
What information you’ll get
Records date from 1920 and may include:
- surname, first name, service number, rank and regiment or corps
- place and date of birth
- date they joined and left the armed forces
- date of death, if they died in service
- good conduct medals
- details about their career, for example the units they served in - you can only get these 25 years after the date they died, unless you have consent from their next of kin
In some cases little or no information is available about someone’s military service.
Your request might be refused if it could harm the security or operations of the armed forces.