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HMRC internal manual

Repayment Claims Manual

From
HM Revenue & Customs
Updated
, see all updates

RO instructions: How to handle vouchers from special concerns

 

Some concerns like UK banks, finance houses, members of the stock exchange and the Supreme Court of Judicature Northern Ireland issue special vouchers or certificates. The table below tells you what to do when you receive one.

Note that from April 2016 the Personal Savings Allowance and Dividend Tax Allowance apply and repayments are not usually appropriate.

 

Type of voucher Action
   
1) Subsidiary tax credit and Income Tax certificates given by UK banks, finance houses and members of the Stock Exchange  
a) The certificates are on one of the following forms or an approved own version of the form  
  • R189C (subsidiary certificate of income from overseas securities)
  • R189K (subsidiary tax credit certificate of dividends paid by UK companies)
  • R189L (subsidiary Income Tax certificate of interest on UK securities) In all cases

Accept the forms when they are fully completed. 

When the claimant sends you any one of these forms for the first time. 

If the certificate of beneficial ownership on the form is not fully completed

  • return the form

and

  • ask the claimant to complete the declaration fully.
Renewal claims    
  b) Consolidated or composite certificates. See RM4120 On subsequent claims for the same income the claimant need not sign the certificate of beneficial ownership unless the circumstances have changed. 

If you have doubts about one of these vouchers 

If you have doubts about a voucher send it with a form R36

  • send the consolidated or composite certificate and schedules to
Centre for Non Residents(Nottingham) – Technical Advice Group.    
  2) Certificates issued by the Association of Stock and Share Dealers  
  Certificates headed ‘Subsidiary Income Tax Certificate’ and with a letter B, C, F or N in the top right hand corner. If you have to use one of these certificates to cover the repayment send it for confirmation before you repay

Send B or C certificates with a covering form R36 to Central Policy (Tax Administration Advice Team), Stockport

Send F or N certificates with a covering form R36 to the Centre for Non Residents(Nottingham) – Technical Advice Group    
  3) Certificates issued by the stock exchange  
  Certificates for interest if the net interest is less than £500 Accept the certificate
  Certificates for interest of £500 or more after deduction of tax on  
  • British Funds
  • Corporation, county or public board stocks (Great Britain and Northern Ireland)
  • Commonwealth Government Provincial and Corporation securities. If the certificate carries the perforation mark SESO accept it. SESO stands for Stock Exchange Stamp Office.

If the certificate does not have the perforation mark SESO, ask the claimant to have it done. The taxpayer can arrange through a broker to have it done by the Inland Revenue Stamp Office.

If you have any difficulties about this refer to Oil and Finance Division (Stock Exchange) and not to the Stamp Office.  
  Certificates for interest of £500 or more after deduction of tax on other securities. These can be of two kinds
  • Brokers’ certificates
  • Principals’ certificates. Refer to Oil and Finance Division (Stock Exchange) if any of the following apply
  • you doubt that the firm is a member of the Stock Exchange
  • the words ‘Stock Exchange’ on the certificate have been struck through
  • a certificate
    • does not have the perforation mark SESO

and

  • has been signed on behalf of Stock Exchange members resident in the Republic of Ireland, the Channel Islands or the Isle of Man
    • you have any doubts or difficulties.

Reject a certificate if it has been used for dividends or interest payable

  • before the date of the purchaser’s contract

or

  • for a ‘continuation’ or ‘contango’ account.

Accept the certificate provided that it

  • shows that the net amount payable was collected or paid in accordance with the rules of the Stock Exchange
  • states it was collected or paid on a given date
  • is signed on behalf of the firm
  • gives the name of the firm above the description ‘Member(s) of the Stock Exchange’.    
      4) Forms for transactions not carried out through the Stock Exchange  
      Forms for transactions not carried out through the Stock Exchange may be issued by banks and other financial concerns when they act as principals or agents in buying or selling securities.  

They usually give the purchaser a form in an

‘X’ series: X1, X2, X3 X4. Sometimes they use substitute forms approved by Centre for Non –Residents (Nottingham) – Technical Advice Group. Before repayment, submit a voucher with a covering form R36 to Central Policy (Tax Administration Advice Team), Stockport if any of the following apply
  • it is not completed fully
  • it shows that a ‘certificate of deduction of tax’ or ‘the amount of the tax’ has been obtained from the vendor
  • the certificate is said to be ‘the original tax certificate’ and the net amount of the dividend or interest is £500 or more.    
        Accept a form provided it is fully completed and the above does not apply.
Refer any request for permission to use a form of the ‘X’ series or a special form in place of it to Centre for Non-Residents (Nottingham) – Technical Advice Group . In case of special forms tell Centre for Non-Residents – Technical Advice Group which ‘X’ form it replaces.    
  5) Forms from the Supreme Court of Judicature, Northern Ireland  
  Form R189L for income received by the Court Funds Office after tax on it has been deducted Accept the form. If further information is required write to the Controller, Northern Ireland and not to the Court Funds Office
  Form R185 for income such as War Loan interest on which the Court Funds Office has accounted for the tax Before you repay send the voucher with a covering form R36 to Head Office (Public Departments).