8. How your motorcycle approved training body (ATB) is monitored
What gets monitored, how standards checks work, having your approval cancelled, and appealing a decision.
What is monitored
The Driver and Vehicle Standards Agency (DVSA) is responsible for monitoring and regulating:
- the standard of instruction given by approved training bodies (ATBs)
- instructors delivering compulsory basic training (CBT) courses
DVSA needs to make sure that:
- the courses comply with regulations
- the safety of trainees is protected
Motorcycle instructor standards checks
DVSA regularly attends and monitors CBT courses.
You’re responsible for making sure each instructor takes a standards check when required.
Instructors can be removed from the motorcycle trainer register if they keep missing their standards check, and your ATB authorisation can be removed.
DVSA can carry out unannounced visits and more than one member of the team can visit your ATB.
Your local DVSA CBT Manager will contact you from time to time to find out when you’ll be running CBT courses. You’ll need to give this information. Email is preferred, but a fax or phone call is also allowed.
Training that meets the standard
You’ll get confirmation if the training monitored meets the required standard.
Training that doesn’t meet the standard
DVSA will usually do another assessment if either:
- the training falls short of the required standard
- DVSA’s member of staff reports breaches of regulations or failure to follow the conditions of appointment
The CBT Register Manager will consider withdrawing an instructor’s authority to provide courses for you or any other ATB if they don’t meet the required standard during a second or third assessment.
Both you and the instructor will be given 28 days to send your representations.
The CBT Register Manager will then consider these and make a decision. DVSA will write to the instructor and all ATBs with which they have a certificate to tell them the decision.
The CBT Register Manager can withdraw an instructor’s authority after a single assessment if they consider that it’s unsafe to allow them to continue training novice riders.
DVSA will write to both you and the instructor concerned to explain the reasons. They will ask for your representations about why they should stay on the register.
ATB compliance checks
DVSA carries out ATB compliance checks on a regular basis. DVSA can either pre-arrange these with you, or turn up without giving you notice.
A compliance check can also be carried out during a site inspection or a standards check.
What DVSA will check
A DVSA examiner will check:
- documents that relate to the approved training site to confirm it’s being used correctly
- records about the authorised instructors and their training and monitoring
- DL196 records including whether they’ve been completed correctly, how they’re stored, how they’re disposed of and returns
- the procedures you follow to confirm that trainees have the correct provisional licence entitlement and are not disqualified
Your incident handling procedures
The examiner will check that:
- reports have been completed for all incidents
- all incidents have been reported to DVSA
The examiner will check:
- the overall condition of the motorcycle and that it’s safe to ride
- that it has a valid MOT and is taxed
- that it has the correct insurance
- that the L plates (D plates in Wales) are the correct size and are displayed clearly at the front and rear of the vehicle
Protective clothing and helmets
The examiner will check if you provide protective clothing or helmets for us trainees to use, if you do they will check that:
- that items are in a reasonable condition and are safe to use
- safety helmets meet the appropriate standards and are safe to use
- reflective bibs which show the ATB name are used by all trainees and instructors
After your compliance check
DVSA will write to you following your compliance check to confirm the outcome and any action you may need to take.
Having your ATB’s authorisation cancelled
DVSA can withdraw your ATB’s authorisation to provide CBT courses if assessments show that you cannot consistently provide full and proper CBT courses.
DVSA will write to you to explain the reasons and ask for your representations as to why you should stay on the register.
You’ll be given 28 days to send your representations. The CBT Register Manager will then consider these and make their decision. DVSA will then write to you to tell you the decision.
Appeal a decision
There is no legal right of appeal, but you or an instructor can ask DVSA’s Chief Driving Examiner to independently review the case.
DVSA CBT reviews
ATB and Motorcycle Instructor Appeals
Chief Driving Examiner
Driver and Vehicle Standards Agency
The Axis Building
112 Upper Parliament Street