Report changes to registered people in your nursery or other group-based childcare provision
You must tell Ofsted about changes to those responsible for a group-based childcare organisation, and for a home where the provision takes place, and also who is living or working there.
Applies to England
Group-based childcare provision can include:
- a nursery
- a nursery provided in a home
- a playgroup
- a preschool
- before-school and after-school care
- a holiday club
Who needs to tell Ofsted
You can only report changes in your group-based childcare provision if you are one of the following:
- the nominated individual of an organisation such as a company, charity or partnership
- the sole owner of the business
If you are a childminder who is, and will be, working with no more than 2 other adults in someone’s home at the same time, you do not need to read this guide.
Instead, you should follow the instructions on household members and visitors.
What you need to tell Ofsted
You need to report changes to Ofsted in relation to certain governance roles. These will depend on the type of organisation and if they are legally responsible for the group-based childcare provision’s registration.
If your group-based childcare organisation is a:
- company set up solely or mainly to provide childcare, you must tell Ofsted about anyone who is going to be listed with Companies House as being legally responsible for the company, for example a director
- company set up for another purpose, you must tell Ofsted about anyone who is going to be the nominated individual who deals with Ofsted
- charity set up solely or mainly to provide childcare, you must tell Ofsted about anyone who is going to be listed with the Charities Commission as being legally responsible for the charity, for example a trustee
- partnership, you must tell Ofsted about anyone who is going to be a partner
- committee-run childcare, you must tell Ofsted about anyone who is going to be a committee member
You also need to tell us when:
- someone else will be taking over as the nominated individual
- there are changes to any additional contacts for any setting within your group-based childcare provision
There are other roles below that you must tell Ofsted about only when the group-based childcare provision takes place in a home. For group-based childcare provision that is not in a home, you do not need to tell us about other staff changes.
Group-based childcare provision in a home (also known as childcare on domestic)
Group-based childcare provision in the home is where either:
- a childminder is working with 3 or more other childminders or assistants in someone’s home
- 4 or more adults are working together to provide group-based childcare provision in someone’s home
Even if the individual joining the group-based childcare provision is not in one of the governance roles above, you must still tell Ofsted if both of the following conditions are met:
- they are aged 16 or over
- they live or work in a home that is providing childcare on domestic services
You also need to tell us:
- about changes to the manager of your group-based childcare provision
- when a child, who is already living at the home, turns 16
- if someone, who is already registered as living at the home, starts working there
You can read more detailed guidance on household members and visitors to find out whether they will be included in this category.
Information you will need
To use the service, you will need:
- your Ofsted unique reference number (URN)
- the details of the changes to any people you want to tell Ofsted about
Tell Ofsted about changes
If you are your organisation’s nominated individual, email enquiries@ofsted.gov.uk to tell us about changes to registered people.
Use the email address associated with your Ofsted registration (this is the address that you receive emails from us on).
In your email, include the following:
- the words ‘report association changes’ in the subject line
- your organisation’s unique reference number (URN)
- the change to the registered person(s) including:
- their name and date of birth
- if they are joining or leaving your organisation
- their role in your organisation
- any other changes involving them
- the date the change(s) take effect
What happens next
You will receive an email confirmation that we have received your request for changes.
We will let you know if we need any further information.
Next steps
When someone starts any of the positions above in your group-based childcare provision, other than just being an additional contact, they must apply to Ofsted to be registered.