Guidance

Report changes to registered people in your nursery or other daycare

You must tell Ofsted about changes to those responsible for a daycare organisation, and for a home where daycare takes place, and also who is living or working there.

• From: Ofsted
• Published: 30 January 2020
• Last updated: 27 February 2024 — See all updates

Applies to England

Who needs to tell Ofsted

You can only report changes in your daycare if you are one of the following:

• the nominated individual of an organisation such as a company, charity or partnership
• the sole owner of the business

If you are a childminder who is, and will be, working with no more than 2 other adults in someone’s home at the same time, you do not need to read this guide.

Instead, you should follow the instructions on household members and regular visitors.

What you need to tell Ofsted

You need to report changes to Ofsted in relation to certain governance roles. These will depend on the type of organisation and if they are legally responsible for the daycare’s registration.

If your daycare organisation is a:

• company set up solely or mainly to provide childcare, you must tell Ofsted about anyone who is going to be listed with Companies House as being legally responsible for the company, for example a director
• company set up for another purpose, you must tell Ofsted about anyone who is going to be the nominated individual who deals with Ofsted
• charity set up solely or mainly to provide childcare, you must tell Ofsted about anyone who is going to be listed with the Charities Commission as being legally responsible for the charity, for example a trustee
• partnership, you must tell Ofsted about anyone who is going to be a partner
• committee-run childcare, you must tell Ofsted about anyone who is going to be a committee member

You also need to tell us when:

• someone else will be taking over as the nominated individual
• there are changes to any additional contacts for any setting within your daycare organisation

There are other roles below that you must tell Ofsted about only when the daycare takes place in a home. For daycare that is not in a home, you do not need to tell us about other staff changes.

Daycare in a home (also known as childcare on domestic)

Daycare in the home is where either:

• a childminder is working with 3 or more other childminders or assistants in someone’s home
• 4 or more adults are working together to provide daycare in someone’s home

Even if the individual joining the daycare is not in one of the governance roles above, you must still tell Ofsted if both of the following conditions are met:

• they are aged 16 or over
• they live or work in a home that is providing childcare on domestic services

You also need to tell us:

• about changes to the manager of your daycare
• when a child, who is already living at the home, turns 16
• if someone, who is already registered as living at the home, starts working there

You can read more detailed guidance on household members and regular visitors to find out whether they will be included in this category.

Information you will need

To use the service, you will need:

• your Ofsted unique reference number (URN)
• the details of the changes to any people you want to tell Ofsted about

Tell Ofsted about changes

If you are your organisation’s nominated individual, email enquiries@ofsted.gov.uk to tell us about changes to registered people.  

Use the email address associated with your Ofsted registration (this is the address that you receive emails from us on).

In your email, include the following: 

• the words ‘report association changes’ in the subject line
• your organisation’s unique reference number (URN) 
• the change to the registered person(s) including:
  • their name and date of birth
  • if they are joining or leaving your organisation
  • their role in your organisation 
  • any other changes involving them
  • the date the change(s) take effect 

What happens next

You will receive an email confirmation that we have received your request for changes.

We will let you know if we need any further information.

Next steps

When someone starts any of the positions above in your daycare organisation, other than just being an additional contact, they must apply to Ofsted to be registered.

Published 30 January 2020

Last updated 27 February 2024 + show all updates

1. 27 February 2024

   Removed the references to the EY3 form and updated the 'Tell Ofsted about changes' section with the new process for reporting a change.

2. 30 January 2020

   First published.