Guidance

Register of apprenticeship training providers

Organisations that are eligible to receive government funding to train apprentices.

Applies to England

What is the register of apprenticeship training providers (RoATP)?

It is a record of organisations that are eligible to receive government funding to train apprentices.

Who can join the register of apprenticeship training providers?

You can join if you are either:

  • a training provider (under certain conditions)

or

  • a levy paying employer provider

How can training providers join the register?

They need to be invited to apply by the Education Skills Funding Agency (ESFA).

There are two application routes - these are set out in detail below.

In each case, a provider must meet some conditions to get an invitation:

  • they need to be able to fill a training gap where there is currently no, or not enough training available (a gap in provision)

and

  • they must be nominated by an employer as a preferred provider, via a business case (this can only happen when an employer can evidence that they cannot source suitable training from an existing provider)

Please note - It is not possible for a training provider to apply directly without the above nomination.

What to do if you are an employer looking for training for your apprentice

You must first use Find apprenticeship training to search for registered providers that can fill your training gap. You must contact every provider that meets your search criteria.

What to do if you cannot find training for your apprentice

Application route 1: gaps in provision

If you have checked Find apprenticeship training and have found:

  • no training for the skill you need (there is a gap in provision)

  • that there is training, but the provider is unable to deliver it at that time. For example, it may not be available in the location you need or by the delivery mode you require (such as block or day release)

There are steps to take next:

If no training providers respond during this period, you will need to provide us with evidence that you have exhausted the list of returns for your search. You will also need to inform us why the providers offering the training you seek are not suitable. This includes evidence you have contacted these providers.

If you cannot find the right training for your apprentice, you can nominate a preferred provider.

You can do this by completing the form below:

Using this form, you will need to explain the skills gap you need to fill and provide the name of your preferred training provider. You will need to evidence why this skills gap cannot be met by existing training providers.

Upon completion, return the form via email to RoATP.mailbox@education.gov.uk

If your application is successful we will contact your preferred training provider with details of how to apply to join the register.

When a training provider receives our invitation to apply, they have 30 days to apply to join from this date.

Application route 2: How to join the register as an employer provider (for levy paying employers only)

If you are an employer that pays the levy and you are considering training your own workforce or apprentices, you can apply to join the register as an employer-provider.

As you start to plan, you will need to think about:

  • the long-term skills needs of your apprentices

  • your sustainability and financial viability to deliver apprenticeship training

Guidance is available for you, on whether this option is right for your organisation:

When you are ready to apply, please complete the form below (please note - this form is for employers that pay the levy and want to train their own workforce):

Case for Exceptional RoATP Application

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

Submitting the form does not guarantee you will be accepted on to the register. Success at this stage gives you the opportunity to submit a formal application.

Temporary exception for supporting providers (subcontractors) delivering training and testing for a driving licence

For a limited time, and in response to supply issues for driver training and testing in the transport sector, we have introduced a temporary flexibility to support training providers to increase their capacity to deliver training and testing for a driving licence.

Under this exception supporting providers (subcontractors) that exclusively deliver training and testing for a driving licence as part of an apprenticeship do not need to be on the RoATP.

This exception is in place for training delivered from 25 May 2022 until 31 July 2023. Lead providers must download and submit the below application form to the Department for Education to gain approval before subcontracting to providers not on the RoATP.

Application form for a temporary exception to Register of Apprenticeship Training Providers (ROATP)

This file is in an OpenDocument format

This file may not be suitable for users of assistive technology.

Request an accessible format.
If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email ESFA.GOVUK-ENQUIRIES@education.gov.uk. Please tell us what format you need. It will help us if you say what assistive technology you use.

If a supporting provider (subcontractor) intends to deliver apprenticeship training not linked to getting a driving licence they will need to apply to the RoATP. To be eligible for the exception, the driving licence must be a mandatory requirement of the apprenticeship standard the lead provider is delivering.

Read the updated funding rules reflecting this change.

All enquiries relating to this exception can be directed to:RoATPSubcontracting.Exceptions@education.gov.uk

New guide for apprenticeship training providers

A new guide for apprenticeship training providers is available online. It gives step-by-step advice on how to deliver high quality apprenticeships and is an essential read for all apprenticeship training providers.

As well as setting out the minimum requirements for newer providers, the guide supports experienced providers by highlighting good practice and continuous improvement. It also links to detailed guidance on specific topics such as off-the-job training and end-point assessment.

Ofsted reinspection

Providers that were previously graded 4 (‘inadequate’) by Ofsted but are overdue a full reinspection, which has been delayed because of COVID-19, will be temporarily eligible to reapply to the register of apprenticeship training providers with an Ofsted reinspection monitoring visit outcome showing that either “reasonable” or “significant” progress has been made.

Eligible providers will be able to apply in line with the widening of the register’s entry conditions effective from 1 March 2021, as detailed above. This exception is temporary while Ofsted inspection activity is limited due to COVID-19 and we will provide an update when this arrangement will cease to apply and Ofsted returns to conducting full inspections.

Removing an apprenticeship training provider from the register

Any provider that has not actively delivered within a six month period may be removed from the register, subject to any appeal. No active delivery means no active eligible apprentices within a six month rolling period. This change is to ensure employers and apprentices have confidence that providers on the register are active deliverers of good quality training.

We will remove a training provider if they no longer meet our requirements. This includes removing a provider that receives an inadequate Ofsted grade. For example, under the FE and Skills Education Inspection Framework (EIF), this applies either for apprenticeships or for overall effectiveness if there is no separate apprenticeships grade.

This also includes removing providers who apply unsuccessfully to the RoATP or do not apply following an invitation.

Requirement to reapply to the register for all remaining, active providers

To drive up the quality of apprenticeship provision, the government strategy is to progressively introduce more stringent entry criteria for the register. This will require all remaining, active providers to reapply to the register, taking into account a new set of application criteria from May 2021. We will operate a phased reapplication approach throughout 2021 to 2022.

Subject-specific expertise is essential to delivering high-quality apprenticeships that meet the skills needs of apprentices and employers. We are looking for providers to evidence their capacity and expertise and are considering how this may be required beyond the initial application process where providers wish to expand their delivery to new areas.

Your organisation can only apply once in a 12-month period.

If you have any questions, contact us at: helpdesk@manage-apprenticeships.service.gov.uk

The register of apprenticeship training providers lists organisations eligible to receive government funding to train apprentices.

More information about becoming a registered apprenticeship training provider.

Refresh applications process for organisations who have been invited to apply

For organisations who have been invited to apply.

I have been invited to apply using the RoATP refresh service

You can also use this link to view what you’ll need, application provider routes and the conditions of acceptance.

Published 14 March 2017
Last updated 10 January 2023 + show all updates
  1. Email address updated on main webpage and within Employer business case - gaps in provision guidance from Provider.STRATEGY@education.gov.uk to RoATP.mailbox@education.gov.uk

  2. Employer business case - gaps in provision exception form has been updated.

  3. Updated the application form for temporary exception for supporting providers (subcontractors)

  4. Updated the Application form for a temporary exception to Register of Apprenticeship Training Providers (ROATP).

  5. Added new information and the application form for the temporary exception to joining RoATP for supporting providers (subcontractors) delivering training and testing for a driving licence.

  6. Removed critical worker eligibility criteria as it ended on 15 August 2021; updated the section on removing an apprenticeship training provider from the register.

  7. Updated the Case for Exceptional RoATP Application with the correct file

  8. Removed information relating to covid-19 special measures as they no longer apply Updated information relating to who can join the register

  9. Added new section called: New guide for apprenticeship training providers, with links to new provider guides.

  10. The page is now shorter, contains updated guidance and links to 2 application routes.

  11. Changing Conditions of acceptance for training providers (until 9 May 2021) from a PDF to HTML document.

  12. Condition 6 has been clarified in the conditions of acceptance document effective from 10 May 2021.

  13. Page updated to reflect changes to the register of apprenticeship training providers.

  14. Updated conditions of acceptance.

  15. Updated to include information relating to Coronavirus (COVID-19).

  16. Updated conditions of acceptance.

  17. Added further detail on removing a training provider from the register. Added updated application guidance.

  18. We have updated the application guidance.

  19. We have updated the application guidance.

  20. The register of apprenticeship training providers is open. We have published guidance to help you with the application process.

  21. Updated guidance about applying to the register of apprenticeship training providers.

  22. Added information about removing an apprenticeship training provider from the register.

  23. The register of apprenticeship training providers will close for applications at 5pm on Friday, 3 November.

  24. The register of apprenticeship training providers (RoATP) is now open for applications and closes at 5pm on Friday, 27 October.

  25. Added details about the register of apprenticeship training providers opening for applications.

  26. First published.