- Ministry of Defence
- Part of:
- Requests for personal data and service records: a detailed guide
- 9 November 2016
Information and forms to request personal data held by the MOD for current or former civilian staff or members of the armed forces.
What is held
Most personal data held by the MOD will relate to current or former civilian staff or members of the armed forces. The Data Protection Act 1998 (DPA98) provides access for living individuals (including foreign nationals) to personal data held about them by any organisation.
The MOD does not currently charge for requests made under DPA98 although in certain circumstances, requests for unstructured manual data may attract a fee. DPA98 does not give private individuals access to personal data about other people or non-personal data.
How to apply
To make a Subject Access Request (SAR) please download and complete DPA SAR Form 1694:
Please state clearly the information you require and send it, with the necessary proof of identification requested, to the relevant address on the DPA SAR form 1694.
Further information about service records held by MOD
Information held by MOD on Royal Navy (RN), Royal Marines (RM), British Army, Royal Air Force (RAF) service records and Home Guard records.
Royal Navy and Royal Marine service records
The RN Disclosure Cell holds service records for Commissioned and non-commissioned officers (both RN and RM) from 1924 onwards. Information from these records can be requested under the MOD Publication Scheme.
Please see the Royal Navy website for further details about other service records that are held by the National Archives.
British Army service records
The Army Personnel Centre Historical Disclosures Section holds army service records for officers whose service ended after April 1922 and soldiers whose service ended after January 1921. Information from these records can be requested under the MOD Publication Scheme.
RAF service records
The RAF Disclosures section holds service records for non-commissioned and commissioned RAF personnel dating back to 1920. Information from these records can be requested under the MOD Publication Scheme.
Service records that reflect World War 1 service only are held by the National Archives.
Published: 9 November 2016