Guidance

Export agricultural machinery: special rules

You may need a plant health certificate to export used farm machinery outside the EU.

Your used agricultural machinery may need to travel with a plant health (phytosanitary) certificate when you export outside the EU.

You don’t need to do anything inside the EU.

Check with the plant authority in the country that you’re exporting to to find out if used farm machinery needs a certificate.

Make sure you ask to receive an official document to explain the rules in that country and how to comply. This will help UK inspectors to prepare your export correctly.

You apply a different way in Scotland and Northern Ireland.

Apply for a plant health certificate

You must apply for your machinery to be inspected, either:

Fees

The fees for export inspections are changing on 6 April 2018. In order to allow businesses time to prepare for this change, the fees are being introduced in 3 phases.

  • From 6 April 2018 to 30 September 2018 the fee is £68.88, with a minimum fee of £137.76
  • From 1 October 2018 to 31 March 2019 the fee is £70.76, with a minimum fee of £141.52
  • From 1 April 2019 the fee is £70.76, with a minimum fee of £141.52

The fees are charged for every quarter of an hour or part of that time that an inspection and associated activities takes, including the time it takes inspectors to travel to your site.

An additional fee of £14.86 is charged when submitting an application for an export in paper form (and not online). Issue of a phytosanitary certificate fee:

  • From 6 April 2018 to 30 September 2018 the fee is £18.23 per certificate
  • From 1 October 2018 to 31 March 2019 the fee is £20.41 per certificate
  • From 1 April 2019 the fee is £22.59 per certificate

Reduced fees

You can apply for a 50% discount (PDF, 219KB, 1 page) for the first £500 of APHA services in a financial year if either the following apply:

  • you’re not registered for VAT
  • your certified exports were worth less than £5,000 in the last financial year
Published 7 November 2016
Last updated 21 May 2018 + show all updates
  1. Updated fees section due to fee changes on 6 April 2018.
  2. First published.