Drivers’ hours and tachographs rules: buses and coaches (PSV375)

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Driver and Vehicle Standards Agency
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5. Enforcement and penalties

The powers and sanctions available to enforce breaches of drivers' hours for passenger carrying vehicles.

Enforcement powers

Powers

Legislation has provided DVSA Authorised Examiners with powers that include:

  • the power to inspect vehicles
  • the power to prohibit and direct vehicles
  • powers relating to the investigation of possible breaches of regulations and
  • the power to instigate, conduct and appear in proceedings at a magistrates’ court
  • the power to issue improvement notices and prohibition notices in relation to working time rules

Sanctions

Action taken against drivers’ hours and tachograph rules infringements is largely determined by the legislation, and includes the following:

Verbal warnings

Minor infringements that appear to enforcement staff to have been committed either accidentally or due to the inexperience of the driver/operator and are isolated instances may be dealt with by means of a verbal warning. This will include a clarification of the infringement and an explanation of the consequences of continued infringement.

Offence rectification notice

These may be issued to operators for a number of infringements not related to safety, and give them 21 days to carry out a rectification of the shortcoming otherwise prosecution will be considered.

Prohibition

Many drivers’ hours and tachograph rules infringements attract a prohibition. A prohibition is not strictly a ‘sanction’, rather an enforcement tool to remove an immediate threat to road safety. When issued, driving of the vehicle is prohibited for either a specified or an unspecified period until the conditions stated on the prohibition note are satisfied. Where the prohibition is issued for an unspecified period, a note indicating the removal of the prohibition must be issued before further use of the vehicle is permitted. In addition to attracting a prohibition, the matter will be considered for prosecution. In certain circumstances a vehicle which has been prohibited will also be immobilised to prevent further use. Once the situation which led to the prohibition being imposed has been rectified and the payment of a fee has been made the vehicle will be released.

Fixed penalty notice

Infringing drivers with verifiable UK addresses are, in the most routine cases, dealt with by means of a fixed penalty, which can be considered by the driver for up to 28 days. Breaches of drivers’ hours rules will attract a level of fixed penalty fine that is graduated depending on the seriousness. Drivers without a verifiable address are asked to pay a deposit equal to the fixed penalty and further driving is prohibited pending receipt of that payment. DVSA can still take cases to court if it is deemed necessary.

Prosecution

If it’s considered to be in the public interest, more serious infringements are considered for prosecution, either against the driver, the operator or other undertakings, or against all of them. See also EU rules: co-liability.

Referral to the Traffic Commissioner

Where the driver is the holder of a vocational licence and/ or the operator is the holder of an operator’s licence, enforcement staff may report infringements by either the driver or the operator to the Traffic Commissioner instead of, or as well as, prosecution. This may occur when enforcement staff believe the matter under consideration brings into doubt the repute of the driver/operator and subsequently call on the Traffic Commissioner to decide whether any administrative action should be taken against their licences.

Infringements of GB domestic drivers’ hours rules

Where an infringement of the domestic drivers’ hours rules occurs, the law protects from conviction in court those drivers who can prove that because of unforeseen difficulties they were unavoidably delayed in finishing a journey and breached the rules. It also protects employers if any driver was involved in other driving jobs that the employer could not have known about.

Infringements of the EU drivers’ hours rules

The law protects from conviction in court, those drivers who can prove that because of unforeseen difficulties they were unavoidably delayed in finishing a journey and breached the rules.

The EU rules make transport undertakings liable for any infringements committed by their drivers. However, transport undertakings will not be held responsible for these offences if they can show that at the time of the infringement the driver’s work was being organised in full consideration of the rules, and in particular that:

  • no payments were made that encouraged breaches
  • work was properly organised
  • the driver was properly instructed
  • regular checks were made

Transport undertakings must also show that they have taken all reasonable steps to avoid the contravention. Employers also have a defence if they can prove that the driver was involved in other driving jobs that the employer could not reasonably have known about. Where it is found that an undertaking has failed in its obligations, prosecution action may be considered against the undertaking for a driver’s offence.

In the case of infringements concerning records, the law protects an employer from conviction if they can prove that they took all reasonable steps to make sure that the driver kept proper records. Under the EU rules, enforcement action can be taken against operators and drivers for offences detected in Great Britain but committed in another country, provided the offender has not already been penalised.

To prevent further penalties being imposed for the same offence, enforcement agencies must provide the driver with evidence of the proceedings or penalties in writing. The driver is required to carry the documentation until such time as the infringement cannot lead to further action.

EU rules: co-liability

The EU rules also make undertakings such as tour operators, principal contractors, sub-contractors and driver employment agencies responsible for ensuring that contractually agreed transport time schedules respect the rules on drivers’ hours.

The undertaking must take all reasonable steps to comply with this requirement. If a contract with the customer includes a provision for transport time schedules to respect the EU rules, then the requirement would normally be satisfied. However, a driver employment agency is unlikely to absolve itself from the liability if it is found to have been offering back-to-back jobs to drivers where it will be impossible for the driver in question to take a daily or weekly rest in between those jobs.

We consider the term ‘driver employment agency’ to include employment businesses, as defined in the Employment Agencies Act 1973, Section 13(3).

Penalties for infringements of the drivers’ hours rules in Great Britain

Maximum fines

As contained within Part VI of the Transport Act 1968 (as amended), the maximum fines that can be imposed by a court of law on conviction are as follows:

Offence Penalty
Failure to observe driving times, breaks or rest period rules Level 4 fine
Failure to make or keep records under the GB rules Level 4 fine
Failure to install a tachograph Level 5 fine
Failure to use a tachograph Level 5 fine
Failure to hand over records relating to recording equipment as requested by an enforcement officer Level 5 fine
False entry or alteration of a record with the intent to deceive On summary conviction Level 5 fine or on indictment 2 years’ imprisonment
Altering or forging the seal on a tachograph with the intent to deceive On summary conviction Level 5 fine or on indictment 2 years’ imprisonment
Failure to take all reasonable steps to ensure contractually agreed transport time schedules respect the EU rules Level 4 fine