Guidance

Inspecting non-association independent schools

Information on Ofsted inspections for independent schools that are not members of associations.

Introduction

Ofsted inspects independent schools that are not members of associations. These are known as non-association independent schools.

Non-association independent schools can use this guide to help prepare when we notify them about an inspection, including timings, notice that we give, the process and what happens after the visit.

Timings of inspections

We inspect all independent schools at the direction of the Department for Education (DfE), which is the registration authority for independent schools. The DfE can request that we inspect an independent school at any time.

All non-association independent schools will have a ‘standard inspection’ within 3 years from September 2018. Standard inspections are carried out under our education inspection framework (EIF) and the Independent School Standards.

We will normally re-inspect schools judged to be requires improvement and inadequate in a standard inspection within 2 years. In addition, these schools may also receive a ‘progress monitoring inspection’ before their next standard inspection.

We inspect boarding provision of independent boarding schools every 3 years. There will be an ‘integrated inspection’ if both the standard and boarding inspections are due at the same time.

We usually carry out an integrated inspection of independent residential special schools every 3 years. We also inspect their residential provision annually.

Inspections can take place at any point from 5 school days after the first day that pupils attend in the autumn term. For example, if pupils return to school on a Wednesday, inspection can take place as early as the following Wednesday.

A school can request to defer or cancel an inspection, but only in exceptional circumstances. If pupils are receiving education in the school, an inspection will usually go ahead.

Schools requesting an inspection

Unlike other schools inspected under the EIF, independent schools are not able to request an inspection outside of the usual inspection cycle, as set out above.

Who inspects schools?

School inspectors are:

  • Her Majesty’s Inspectors (HMI) employed directly by Ofsted
  • social care regulatory inspectors employed directly by Ofsted
  • contracted Ofsted Inspectors

Meeting the inspectors

For all types of independent schools inspections, inspectors will expect the proprietor(s) and the person(s) responsible for the day-to-day operation of the school to be present during the inspection.

Without meeting these individuals, inspectors may not be able to gather sufficient evidence in order to judge whether the school meets paragraph 34(1) of the independent school standards, which concerns the quality of leadership and management.

Notice of an inspection

For standard inspections, we will normally notify the school around lunchtime on the day before the start of the inspection. The inspection will typically start in the early afternoon of the following day.

We may also carry out standard inspections without notice. In these cases, we will not give the school notice. We carry out all progress monitoring and emergency inspections without notice.

Before the inspection begins

We provide schools with a letter to tell all parents of pupils at the school about the inspection and options for providing their views. We also ask schools to notify other relevant bodies, including those providing alternative provision for pupils, of the inspection.

Inspectors will look at Ofsted Parent View to see the views of parents.

Inspectors will also take into account the results of any past parent surveys, or other surveys, carried out by the school. Parents can tell Ofsted about their child’s school at any time using Ofsted Parent View.

During the inspection

The inspection will not normally last longer than 3 days.

Inspectors will spend most of their time gathering evidence to inform judgements and to check the school’s compliance with the independent school standards. They will gather evidence in a range of ways. They will talk to pupils about important aspects of the school’s work, observe teaching in lessons, and will scrutinise the school’s records and documentation.

Inspectors will make their final judgements when they have collected and considered all the evidence.

The lead inspector will meet the headteacher regularly throughout the inspection and will ensure that the headteacher and senior staff:

  • are kept up to date about the inspection
  • understand how the inspection team reaches its judgements
  • have opportunities to clarify how evidence is used to reach judgements
  • are given the opportunity to present evidence

Inspectors will invite the school’s headteacher, curriculum leaders and other leaders to take part in joint visits to lessons, as agreed with the lead inspector.

Inspectors will also invite the headteacher to attend the final team meeting at the end of the inspection.

Inspectors will give oral feedback to teachers and other staff about the work that they see.

Judging the quality of education in schools with a specialist curriculum

We recognise that some schools offer a specialist curriculum. For example, some schools offer a specialist faith-based curriculum, while others offer a specialist education in the performing arts. This may be separate or in addition to any provision made for pupils with special educational needs and/or disabilities.

Alongside any specialist education provided, paragraph 2(2)(a) of the independent school standards requires that pupils study a broad, rich curriculum. Schools should provide inspectors with evidence of how they meet this requirement.

Inspectors will assess a school’s entire provision, including any specialist provision offered, when assessing compliance with the independent school standards and when reaching judgements.

When reaching a judgement under the quality of education judgement area, inspectors will work with school leaders to understand how the curriculum as a whole is structured, and where they can find evidence that the quality of education criteria are met. We expect that, in most schools, much of the evidence in support of the criteria will be drawn from the non-specialist curriculum because most schools structure their curriculum so that the specialist curriculum supplements rather than directly delivers the academic core of subjects.

However, we will judge fairly those schools that take radically different approaches to the curriculum, including, for example, schools that teach a range of academic subjects through a faith-based curriculum

Feedback

The on-site inspection ends with a final feedback meeting with the school. Those connected with the school who may attend include:

  • the proprietor or, where there is a proprietorial body, as many members as possible
  • the headteacher and other senior leaders, agreed by the lead inspector and headteacher
  • if the school has a governing body, the chair and as many representatives as possible from the governing body

In an aligned or integrated inspection, social care regulatory inspectors and education inspectors will give feedback together to both education and residential staff.

Due to the diverse nature of school governance, in some schools a single individual may have more than one of the above roles.

During the final feedback meeting, the lead inspector will ensure that the headteacher, the proprietor, those responsible for governance and all attendees are clear:

  • about the independent school standards that are met and those that are not met that the DfE will decide any action to take in respect of any standards that are not met
  • the grades awarded for each judgement
  • that the grades are provisional and may be subject to change following quality assurance procedures and should remain confidential
  • that the written report will mention the main points in the feedback
  • about any recommendations for improvement
  • about how the report will be published
  • about the complaints procedure
  • if relevant, that when the school has failed to comply with the independent school standards and has been judged requires improvement or inadequate, it is likely to receive a progress monitoring inspection

After the inspection

The lead inspector will write a report setting out the inspection findings.

Inspection reports will be quality assured before we send a draft copy to the school. We will invite the school to comment on the draft report, inspection process and findings.

Typically, we will send the school an electronic copy of the final inspection report within 30 working days of the end of the inspection. In most cases, we will publish the report on the Ofsted reports website within 38 working days after the end of the inspection.

Making the report available

The proprietor must ensure that a copy of the inspection report is published and maintained on the school’s website and provide a copy of the report to all parents and carers.

Her Majesty’s Chief Inspector expects schools to ensure that all pupils are made aware of the findings of the inspection. The proprietor may also wish to make any local authorities that have placed pupils in the school aware of the report.

Reporting failings

If a school has failed to meet some standards in its education or welfare inspection, we report this to the DfE.

The DfE is then likely to:

  • ask the school to produce an action plan
  • ask Ofsted to carry out a progress monitoring inspection to monitor the implementation of this action plan

The DfE can close a school if it does not improve.

Inspection judgements

Under the EIF, for standard inspections, inspectors will make judgements on the following areas:

  • overall effectiveness
  • quality of education
  • behaviour and attitudes
  • personal development
  • leadership and management

If the school offers early years provision or sixth-form provision, inspectors will also make judgements on these areas.

In reaching these judgements, inspectors take account of any of the independent school standards that are not met and give appropriate consideration to the impact on the quality of each aspect of the school’s work.

Information to share with inspectors

Schools are not expected to prepare anything extra for inspectors, but the lead inspector will be in touch to ask for some information as early as possible to help them plan the inspection.

This will include:

  • the policies and other documents required by The Education (Independent School Standards) Regulations 2014
  • the single central record of the checks and vetting for all staff working with pupils
  • a list of staff and whether any relevant staff are absent
  • whether any teachers cannot be observed for any reason (for example, if they are subject to capability procedures)
  • maps and other practical information, such as on whether the school uses interpreters or other specialist support
  • access to the school’s Wi-Fi, so that inspectors can connect to the internet.

The lead inspector will request that the following information is available at the start of the inspection:

  • the school timetable, current staff list and times for the school day
  • class lists showing pupils’ names and year groups
  • any information about previously planned interruptions to normal school routines during the inspection
  • records and analysis of exclusions, pupils taken off roll, incidents of poor behaviour and any use of internal isolation
  • records and analysis of sexual harassment or sexual violence
  • records and analysis of bullying, discriminatory and prejudicial behaviour, either directly or indirectly, including racist, disability and homophobic/biphobic/transphobic bullying, use of derogatory language and racist incidents
  • a list of referrals made to the designated person for safeguarding in the school and those who were subsequently referred to the local authority, along with brief details of the resolution
  • a list of all pupils who have open cases with children’s services/social care and for whom there is a multi-agency plan
  • up-to-date attendance analysis for all groups of pupils
  • documented evidence of the work of the proprietor and/or those responsible for governance and their priorities
  • a summary of any school self-evaluation or equivalent
  • the current school improvement plan or equivalent, including any planning that sets out the longer-term vision for the school, such as the school’s strategy
  • any reports from external evaluation of the school
  • in the case of tutorial colleges, timetables of each of the students who are of compulsory school age
  • where the school has early years provision, the information required by the ‘Statutory framework for the early years foundation stage’
  • the most recent reports by any other inspectorates

Inspectors will use a range of technology to gather evidence electronically, including mobile devices, tablets and laptops. They may also request to take photographic evidence, for example of pupils’ work and displays. Inspectors will not take photographs of pupils.

You can find this list, along with further information on clarification for schools which confirm our requirements for inspection, in the non-association independent school inspection handbook. We provide this information to dispel myths about inspection that can result in unnecessary workload in schools. We want to highlight specific practices that we do not require.

Seeking the views of staff, pupils and parents

We gather the views of pupils and staff in schools through point-of-inspection questionnaires, so that inspectors can find out their views about the school. We send online links for the questionnaires to the school with the formal notice of inspection.

We ask the school to encourage staff and pupils to complete the online questionnaires, apart from pupils in any boarding provision and boarding staff. This is because we will have already gathered their views through our annual point-in-time surveys.

If pupils have been placed at the school by a local authority, we will also send that placing authority a point-in-time-survey once a year.

Parents can give their views about their child’s school on Ofsted Parent View, which they can access at any time. This includes at the point of inspection, when we will provide them with a link to the Ofsted Parent View website.

The responses to these surveys form part of the evidence that inspectors will consider.

Your views on the inspection

Following your inspection, we will invite you to complete an online inspection survey. The online survey asks for your views on the inspection process, including the impact that the inspection is likely to have in bringing about improvement. We value all survey responses. We use the outcomes to help keep us informed about the quality and impact of inspections and to help guide us in reviewing and improving the inspection process.

Complaints about an inspection

Any concerns or complaints about the inspection should be raised immediately with the lead inspector during the inspection.

For issues that cannot be resolved during the inspection, a formal complaint can be lodged.

Additional inspections

We carry out additional inspections of independent schools if the DfE asks us to.

These types of inspections may also include independent schools that are members of associations and are normally inspected by other approved independent inspectorates.

Proposed new schools and pre-registration inspections

Proprietors who want to open a new independent school must apply to the DfE for registration. They are asked to supply certain information as part of their application. For example:

  • a statement that the school is an independent school
  • a plan showing the layout of the premises and any accommodation provided
  • detailed curriculum plans and schemes of work for all subjects and year groups student assessment procedures
  • the written behaviour policy, setting out, among other matters, the sanctions to be implemented in the event of pupil misbehaviour
  • particulars of the school’s arrangements to safeguard and promote the welfare of pupils at the school and how those arrangements have regard to guidance issued by the Secretary of State
  • particulars of the school’s anti-bullying strategy
  • the school’s complaints procedure

When the DfE has checked that the application from a proposed new school is complete, it will commission us to carry out a pre-registration inspection.

The purpose of this inspection is to check whether the school is likely to meet the independent school standards if the DfE decides to register it. The DfE must be satisfied that a proposed school is likely to meet the independent school standards if it is to be registered as an independent school. Registered schools must comply with the standards to continue to be registered.

Pre-registration inspections may take place any time during or outside of term time.

Once registered, we inspect new schools in their first year of operation.

You can find more information on pre-registration inspections, including what information to make available to inspectors at the formal start of the inspection, in the leaflet Pre-registration and material change inspections leaflet (PDF, 207KB, 7 pages).

Material change inspections

Registered independent schools wishing to make one of the following changes to their registration must seek permission to do so from the DfE. These are known as material changes:

  • change of proprietor
  • change of school premises
  • change to the age range of pupils
  • change to the maximum number of pupils
  • if the school proposes to change from single-sex to co-educational or vice versa, or change in admitting boys instead of girls, or girls instead of boys
  • if the school intends to provide boarding accommodation, or cease to provide it
  • if the school intends to admit pupils who have special educational needs and/or disabilities, or cease to admit them

The DfE may commission Ofsted to carry out an inspection to consider the implications of the material change. Inspectors will report to the DfE whether or not the school is likely to meet the relevant independent school standards if the material change is implemented.

Schools cannot implement the proposed change until the DfE grants permission.

Material change inspections normally take place any time during term time. Depending on the nature of the change, they may be scheduled outside of term time at the DfE’s request.

You can find more information on material change inspections, including what information to make available to inspectors at the formal start of the inspection, in the leaflet Pre-registration and material change inspections leaflet (PDF, 207KB, 7 pages).

Emergency inspections

The DfE may ask Ofsted to carry out an emergency inspection of an independent school for any reason.

Normally, this will be as a result of a complaint or other intelligence received by the DfE that appears to raise a concern about safeguarding pupils or putting their safety at risk. The DfE will also commission an emergency inspection if it suspects that a school may have closed.

We will use the issue that triggered the inspection as the main line of enquiry for the inspection. The purpose of the inspection is for us to report to the DfE on whether the school meets the independent school standards relevant to the issue.

Emergency inspections normally take place any time during term time. Depending on the nature of the DfE’s concern about a school, emergency inspections may take place outside of term time, at the DfE’s request.

Progress monitoring inspections

The DfE may ask Ofsted to carry out a progress monitoring inspection to check the progress made by an independent school to address weaknesses identified at its previous inspection.

The previous standard or additional inspection will have identified qualitative weaknesses and/or judged that the school does not meet the independent school standards. If the previous inspection was a standard inspection, we will have judged the school to be inadequate or requires improvement overall.

Following the previous inspection, the DfE may have required the school to write an action plan to set out the steps the school proposes to take to address its weaknesses and to meet the un-met independent school standards. If so, we will carry out the inspection against the version of the action plan approved by the DfE.

Progress monitoring inspections normally take place any time during term time.

Further guidance

Inspection guides

The education inspection framework, together with the regulations, sets out the statutory basis for independent school standard inspections.

The non-association independent school inspection handbook explains how we carry out independent school standard inspections and the judgements that inspectors make. It contains the grade descriptors that inspectors use when making their judgements.

The handbook for additional inspections of independent schools explains how we carry out independent school pre-registration, material change, emergency and progress monitoring inspections.

Resources for independent schools

The leaflet Standard inspections of non-association independent schools (PDF, 217KB, 6 pages) outlines what we look at during a standard inspection of a non-association independent school

The leaflet Pre-registration and material change inspections leaflet (PDF, 207KB, 7 pages) outlines what we look at during pre-registration and material change inspections.

The Inspecting non-association independent schools: leaflet for parents (PDF, 274KB, 7 pages) outlines why we inspect non-association independent schools, what happens during an inspection and how parents can make their views known.

Published 3 December 2014
Last updated 17 September 2020 + show all updates
  1. Updated section 'After the inspection' with amended timescales and updated all leaflets on the page.

  2. Updated guidance with details of the education inspection framework (EIF).

  3. Updated to reflect September 2015 changes.

  4. First published.