Notice

Climate Services Call 3

Published 25 June 2025

1. Introduction

Following the success of 2 earlier Climate Service Calls, the UK Space Agency is supporting the development of Earth Observation-enabled climate services by continuing to provide small grants to support the development of pre-commercial UK-based services using satellite Earth Observation data.

The UK Space Agency’s Climate Services Call 3 invites applications for funding of pre-commercial projects that leverage Earth Observation satellite data to deliver a service that will enable better decision-making benefits for climate, nature, and society.

This money is essentially seed funding to test technical ideas and/ or the commercial viability of a new service. Monies can be used by the grant recipient on for example staff time, or to access either the information or resources needed to progress the development of a proposed service. The ideas should be novel and innovative but can be a technological enhancement to an existing climate service, for example to incorporate EO data or an expansion of a service to a new market area / new customer base.

We are seeking proposals that are in the pre-commercial stage but demonstrate a well-defined route to market.

The timing of this call coincides with other calls being run by ESA and the UK Space Agency—please state in your application if you have also sought funding for this work elsewhere.

The UK Space Agency intends to award £300,000 in total funding to support innovative climate services using satellite data. Each selected project can receive between £40,000 and £80,000 in grant funding. Please note that grant costs must not exceed £80,000.

In special cases, the UK Space Agency may adjust the amount or duration of funding.

The project timeline is as follows:

• projects will run for 6 months, from September 2025 to February 2026.
• all projects must be ready to start by 15 September 2025.
• projects should aim to finish by 28 February 2026.
• final reports and invoices will be due in March 2026.
• a showcase of projects will be held in Spring 2026.

All applications must be submitted in full using the application form by email to the Earth Observation and Climate team at UKSAEOT@ukspaceagency.gov.uk by 23:59 BST on 27 July 2025. Late applications will not be accepted and requests to submit late will be refused.

2. Call Objectives, Scope and Key Information

This funding call aims to support the development of new and innovative climate services that can help open new markets and strengthen the UK’s Earth Observation (EO) climate services sector. We’re looking for forward-thinking projects that use satellite-based EO data to create services focused on climate mitigation, adaptation, or resilience. The emphasis is on innovation—whether you’re developing a brand-new service or enhancing an existing one to meet climate challenges or reaching a new type of customer.

To support effective action as a result of our changing climate, the UK Space Agency is helping businesses harness the power of Earth Observation data—transforming satellite information into practical tools and services. By making this data more accessible and useful, we can enable smarter decisions that lead to a more sustainable and resilient future.

This grant call supports the development of innovative climate services that leverage space-based technologies, in alignment with key UK government strategies. It aims to:

• advance the National Space Strategy by promoting the growth and commercial use of space data, and by applying space technology to deliver tangible benefits to people across the UK. The call will help de-risk pilot projects with the potential to deliver breakthrough climate services and unlock new market opportunities

• support the UK’s Net Zero Strategy by enabling improved climate services to support evidence-based decision-making at both national and international levels to support the decarbonising of all sectors of the UK economy to meet the net zero target by 2050

• contribute to the goals of the 25 Year Environment Plan by supporting the development of climate services that enhance environmental monitoring, promote sustainable land use, and improve resilience to climate change impacts on ecosystems and biodiversity

This funding opportunity invites proposals that align with the UK’s environmental and climate goals. Through this call, we aim to better understand emerging market needs and identify where new climate services are most needed—unlocking opportunities for innovation, investment, and economic growth.

You will need to include how your proposal supports UK Space Agency and wider government objectives in your application.

We will consider all projects demonstrating new and innovative ways of using EO in climate services provided that the service offered or developed is focused on climate mitigation, adaptation and resilience in some way. For example, projects could focus on areas such as (but not limited to):

• agriculture and land use
• natural disaster response
• biodiversity
• oceans
• GHG’s including methane

Each project must include 4 clear milestones, a well-defined business plan outlining the route to market, and a clear understanding of the intended end user.

Since this grant is intended to support the development of a service, we expect your organisation to have already committed—or to have clear plans to commit—additional resources to continue developing the service beyond the funded project. You’ll be asked to outline this commitment as part of your application.

Building on the success of previous calls, we require all projects to include a clear communications plan. This will help ensure that the work is shared effectively with the right audiences, highlighting its value and impact.

This call is targeting projects in the early stage of development, typically in a Technical Readiness Level of 2+.

2.1 Important Information for Applicants

Awarded projects will start from September 2025 and must have fully completed by 28 February 2026.

This call will close at 23:59 on Sunday 27 July 2025 – no extensions are permitted and late applications will not be accepted.

Grant funding per project is expected to range from £40,000 to £80,000. In exceptional circumstances, UK Space Agency reserve the right to adjust the value or duration of the grant funding available.

There will be a pre-recorded online session outlining the application process where we will address any questions. Please submit questions with the subject line ‘Climate Services call 3 - questions’ to UKSAEOT@ukspaceagency.gov.uk by 2 July. The UK Space Agency will not respond to questions asking for applications to be reviewed ahead of the submission deadline.

The UK Space Agency reserves the right to reject proposals if they are outside the call remit, do not contain all of the required information or do not provide sufficient information for assessment.

Protection of any Intellectual Property (IP) rights on the project will remain the responsibility of the project participants. The UK Space Agency does not seek any ownership of project IP. Future ownership of any potential IPR should be dealt with as part of any Collaboration Agreement.

All proposals must be led by organisations based in the United Kingdom.

3. Call and Delivery Timeline

The following schedule sets out the indicative timing of processes for this call. Please note that each deadline may be subject to change in the event of operational constraints.

Call Opens: 25 June 2025

Recorded Webinar: Week commencing 7 July 2025

Call Closes: Sunday 27 July 2025

Successful Applicants notified: 29 August 2025

Project Kick-off: Week Commencing 15 September

Projects Conclude: 28 February 2026

Summary showcase of all projects: Early Spring 2026

4. Subsidy Control: Research Organisations, Public & Third Sector

The UK Space Agency supports organisations to invest in research, development and innovation. The support we provide is consistent with the UK’s international obligations and commitments to Subsidy Control. Please see this page for further information about the UK Space Agency’s obligations under the Subsidy Control Act 2022. To ensure this competition provides funding in line with obligations and commitments, the intervention rates detailed in section 4.2 shall apply, unless:

• the applicant seeks to claim exemption from having to make a contribution under the Minimal Financial Assistance Allowance (previously known as de-minimis under State Aid and Small Amounts of Financial Assistance under Trade and Co-operation Agreement) rules
• the applicant is a research or public sector organisation or charity pursuing non-economic activity

When referring to research organisations, the UK Space Agency uses the definition from the Framework for State Aid for Research and Development and Innovation which states:

“research and knowledge dissemination organisation’ or ‘research organisation’ means an entity (such as universities or research institutes, technology transfer agencies, innovation intermediaries, research-oriented physical or virtual collaborative entities), irrespective of its legal status (organised under public or private law) or way of financing, whose primary goal is to independently conduct fundamental research, industrial research or experimental development or to widely disseminate the results of such activities by way of teaching, publication or knowledge transfer. Where such entity also pursues economic activities, the financing, the costs, and the revenues of those economic activities must be accounted for separately. Undertakings that can exert a decisive influence upon such an entity, for example in the quality of shareholders or members, may not enjoy a preferential access to the results generated by it”

Within the UK Space Agency, this means:

• universities – higher education institutions
• non-profit research and technology organisations (RTOs) including catapults
• public sector organisations (PSOs)
• public sector research establishments (PSREs)
• research Council Institutes
• research Organisations (ROs)
• charities

Research organisations should be non-profit distributing to qualify. They should explain how they will disseminate the output of their project research as outlined in the application. Research organisations who are engaged in economic activity (i.e. putting goods or services onto market) will be treated as business enterprises and subject to Subsidy Control intervention rates.

4.1 Research Organisations

Universities undertaking non-economic research activity will be funded at 80% of full economic cost. All other research organisations will be funded at 100% of eligible costs.

4.2 Public Sector Organisations and Charities

Public Sector Organisations and Charities can work with enterprises to achieve innovation through knowledge, skills and resources. These organisations must not take part in any economic activity or gain economic benefit from a project. They can apply for 100% funding of eligible costs, providing all of the following conditions are satisfied.

They:

• are undertaking research (this may be experimental, theoretical or critical investigation work to gain knowledge, skills or understanding which is vital to the project)
• meet requirements for dissemination of their project results and state in the application how this will be achieved
• include eligible costs for research purposes in the total research organisation involvement
• ensure they are not applying for funding towards costs which are already being paid from the public purse such as labour or overheads

4.3 Third Sector

Third Sector organisations are primarily voluntary and community organisations, such as associations, self-help groups, mutuals and cooperatives. Third sector organisations can be non-funding partners in a project.

5. Subsidy Control: Enterprises

5.1 Streamlined Scheme for Research, Development and Innovation

This award is being offered under the Research, Development and Innovation Streamlined Subsidy Scheme subcategory 2: Industrial Research and Experimental Development Projects in accordance with section 10(4) of the Subsidy Control Act 2022. Projects funded as part of this scheme qualify as “industrial research” or “experimental development”, where: 

• “industrial research” means the planned research or critical investigation aimed at the acquisition of new knowledge and skills for developing new products, processes or services or for bringing about a significant improvement in existing products, processes or services. It can include the creation of component parts to complex systems and may include prototypes in a laboratory or environment with simulated interfaces to existing systems, particularly for generic technology validation

• “experimental development” means acquiring, combining, shaping and using existing scientific, technological, business and other relevant knowledge and skills with the aim of developing new or improved products, processes or services. This may include, for example, activities aimed at the conceptual definition, planning and documentation of new products, processes or services

Experimental development may comprise prototyping, demonstrating, piloting, testing and validation of new or improved products, processes or services in environments representative of real-life operating conditions. The primary objective is to make further technical improvements on products, processes or services that are not substantially set. This may include the development of a commercially usable prototype or pilot which is not necessarily the final product and which is too expensive to produce for it to be used only for demonstration and validation purposes.

Experimental development does not include routine or periodic changes made to existing products, production lines, manufacturing processes, services and other operations in progress, even if those changes may represent improvements.

Further guidance around these definitions can be found within the Research, Development and Innovation Streamlined Route guidance. The onus is on applicants to determine which category their project falls within based on their knowledge of the work they are proposing to undertake and the UK Space Agency cannot provide pre-application advice on which to select.

Subsidies given under these categories are subject to maximum award amounts and subsidy ratios set out in the Research, Development and Innovation Streamlined Subsidy Scheme. These are as follows: 

	Industrial Research	Experimental Development
Small Enterprises	70% of the eligible project costs	45% of the eligible project costs
Medium Enterprises	60% of the eligible project costs	35% of the eligible project costs
Large Enterprises	50% of the eligible project costs	25% of the eligible project costs
Academic Partner	80% Full Economic Cost	80% Full Economic Cost

Enterprises may receive a 15% uplift to the subsidy ratios where the project involves collaboration between enterprises, where at least one of the enterprises is an SME, or between an enterprise and one or more research and knowledge dissemination organisation, which must have the right to publish its own research results. Academic partners on projects led by enterprises will still be funded in all cases at 80% of full economic cost.

For the purposes of subsidy control, the following definitions are applicable.

A:

• small enterprise has an annual turnover below £10.2 million, a balance sheet total below £5.1 million and the average number of employees must not be more than 50
• medium enterprise has an annual turnover below £36 million, a balance sheet total below £18 million and the average number of employees must be no more than 250
• large enterprise has an annual turnover above £36 million, a balance sheet total above £18 million and the average number of employees is above 250

To qualify, 2 of the 3 conditions in the above definition must be met. 

Applicants should note that the maximum award amount for both industrial research and experimental development projects is £3,000,000 per enterprise per project. Due to cumulation rules and limits of the scheme, organisations seeking project funding that would exceed a total of £3 million from public bodies in the last 3 years for this project will be ineligible to apply for this opportunity.

Applicants must ensure that they supply the correct information that allows the UK Space Agency to award grants within the scheme. It is the responsibility of the grant funder to ensure compliance with the relevant subsidy controls rules and the applicant to assist the funder in doing this by acting within the terms and conditions of the scheme.

6. Subsidy Control: Minimum Financial Assistance

The Subsidy Control Act 2022 includes provision relating to Minimum Financial Assistance (MFA). MFA allows authorities to provide grants that are considered small enough to support individual businesses without giving them an unfair advantage. Enterprises can receive up to £315,000 of MFA funding over a rolling 3 fiscal year period without having to provide match funding. You must declare any previous MFA awards you have received in your application form.

When calculating eligibility for the application of the MFA provision, applicants must also include cumulation of any EU State aid de minimis grants under the EC’s de minimis regulation and Small Amounts of Financial Assistance (SAFA) under the EU Trade and Co-operation Agreement (TCA) for the same 3 fiscal year period. The maximum total under the EC de minimis regulation is €200,000, the maximum total under SAFA is £340,000 or 325,000 Special Drawing Rights. This is for all project types and for most purposes, including operating aid.

The application form asks you to tell us about any awards, including those made under de minimis and SDR, (from any source of public funding) over a rolling 3 fiscal year period. 

If you have received an award under de minimis or SDR for the same period, this will be added to your total allowance under MFA. This means that the total award must not exceed £315,000 for any one organisation. You must declare this allowance to any other funding body who requests it.

7. Eligibility Requirements

All UK Space Agency grant recipients are required to meet standard eligibility criteria set out on our grants page here. Additional requirements specific to this grant scheme are set out as follows.

Projects should be ready to kick-off on the 15 September 2025 and be concluded by the 28 February 2026.

The project team will be required to be part of the following (but not limited to) as part of project management. The grant recipient will:

• attend a kick off meeting to initiate each project
• provide written progress reports to the coordinator along with regular review meetings
• attend a progress meeting at the midway point where their progress will be reviewed against the Grant Funding Agreement (GFA)
• provide milestone deliverables within the proposal using the example template provided
• provide evidence of meeting the milestones and providing deliverables agreed in their GFA
• provide regular updates on benefits and lessons learned throughout the project
• also schedule a final review meeting with the coordinator at the appropriate time
• provide a final project report including but not limited to an executive summary, delivery, actual outcomes, lessons learned, benefits, communication and outreach, next steps. This final report should be IPR free and not contain any confidential information, as it may be uploaded onto the UK Space Agency website
• provide required information to support the North Star Metric monitoring, as set out in Annex X as well as this we will ask you to report on the start and finish TRL, the number of hours you have spent interacting with stakeholders through the project and the number of jobs that have been created through this work if any
• attend a showcase after the closure of the projects to present a short non-commercially sensitive summary of findings along with other project leads

Information about what can and cannot be claimed using grant funding is available on our grants page here. The UK Space Agency will carefully review your submitted budget to ensure all costs included represent eligible costs. This scheme permits calculated overheads, which should be requested through the submission of the completed calculated overheads template.

The grant funding agreement template is included as a separate document. Applicants must sign up to the terms as set out in the grant funding agreement. No material changes to the terms will be considered. Minor changes may be considered if an applicant can demonstrate that agreeing to the provision within the Grant Funding Agreement would result in the applicant breaching its statutory or regulatory obligations. Grant applicants wishing to propose changes should submit their request ahead of the application deadline, ideally with a marked up copy of the Grant Funding Agreement detailing requested changes.

All organisations in receipt of grant funding must abide by the UK government Code of Conduct for Grant Recipients.

All projects in receipt of grant funding may be subject to an external annual audit to ensure that costs claimed from the grant funding have been expensed on agreed project related expenditure and comply to UK Space Agency grant funding policies (e.g. match funding). Projects are selected for audit using a risk-based approach. The auditor will be appointed by UK Space Agency. All subcontractors and partners must provide access to project relevant expenditure. Therefore, Grant Recipients must maintain, and be able to provide upon request, any supporting evidenced as deemed necessary, such as:

• timesheets (prime and, where applicable, partners)
• staff costs (contractors)
• all receipts (including T&S)
• all partner and subcontractor invoices
• breakdown of overhead costs
• breakdown of capital usage (e.g. licence, data costs etc)

The UK Space Agency reserves the right to conduct ad-hoc audits throughout the life of the project.

8. Guidance for Preparing an Application

Only the lead organisation must submit an application. It is the lead organisations responsibility to ensure that all required information is complete and accurately submitted before the deadline.  

Your application for funding must be submitted by 23:59 on 27 July 2025. This will include your:

• application form
• budget breakdown spreadsheet
• National Security Questionnaire (please see guidance on the UK Space Agency’s grants page here).

All application documentation must be sent by email to the Climate Team at UKSAEOT@ukspaceagency.gov.uk with the subject line ‘Climate Services Call 3 - Application’.  

Applications should be in single-spaced typescript (minimum font size 12-point Arial, minimum 1.5 cm margins all round, including diagrams and tables). Where a template is specified, this must be unaltered. Should any part of the application overrun the specified page limit, including the submission of appendices outside those requested, we will only consider material up to the designated page limit that is in the correct format.

8.1 Budget Spreadsheet

Please use the budget spreadsheet to provide an indication of the costs you expect to incur on the project. These tables will be made available to any external assessors and will be scrutinised by UKSA to ensure all costs proposed represent eligible expenditure under grant funding terms and conditions.

Please include:

• Subsidy Control category tab: please include each partner organisation proposed and their relevant size, which will automatically populate their subsidy control category. Subcontractors are not included in this section and should be listed as ‘additional costs’ for the lead organisation in the work package breakdown tab
• Work Package breakdown tab: please include a detailed breakdown of each proposed work package and the spend associated with each item Grant funding is provided on a cost recovery basis and so no profit margins should be included on any item.
• Proposed Milestone Table tab: grant funding is paid in arrears upon agreement of completed milestone deliverables. Please include details of your proposed milestone deliverables, the work packages these correspond to and how much grant funding is requested
• Summary by Work Package: this tab will automatically populate
• Summary by Organisation: this tab will automatically populate
• Instruments and Equipment tab: please provide details of any instruments or equipment being used for the project, whether these are being purchased specifically for it or have an operational use beyond the end of the project

8.2 Overheads Template

This is only required for applicants utilising custom overhead rates – for academic applicants submitting full economic costing (FEC), please include confirmation of your most recently accepted TRAC methodology or similar to allow the UK Space Agency to validate your overhead costs.

Organisations opting for the 20% of labour cost overhead rates do not need to complete this template.

For organisations who choose the calculated overheads option, the spreadsheet has two sections to complete, which are:

• indirect (administration) overheads
• direct overheads (for those listed in the labour costs table)

Once each section is completed, the ‘total overheads spreadsheet’ will calculate your total amount.

Indirect (administration) overhead

Selecting the indirect (administration) overheads link will take you to a template you’ll need to complete to calculate these costs.

We class indirect overheads as those costs associated with back-office functions (such as finance, human resources, administration staff) whose primary function is to support the running of a business enterprise. Typically, these costs are not directly related to a particular product or service production.

Indirect overhead costs are eligible for inclusion if they are incurred directly because of undertaking the project. They must be additional, which means over and above your ‘business as usual’ costs.

Where you have already identified specific ‘indirect’ individuals working directly on the project, these should have been captured in the labour costs together with the overhead attributed to them.

We have provided cost categories in the template. The following list provides our definition for each category.

Board and senior management

The proportion of salary costs based upon PAYE (gross salary, employer’s NI, company pension contribution, life insurance) of the board and senior management of the company. This should be where they are engaged in strategic or administrative tasks. Do not include those working directly on the project or who are customer-facing or operational.

Administrative staff

The salary costs based upon PAYE (gross salary, employer’s NI, company pension contribution, life insurance) of main administrative staff, such as receptionists and central administration. Do not include administrative staff employed to support sales, marketing, account management and profit-generating departments.

Human resources staff

The salary costs based upon PAYE (gross salary, employer’s NI, company pension contribution, life insurance) of human resource staff.

Employed estates staff

The salary costs based upon PAYE (gross salary, employer’s NI, company pension contribution, life insurance) of employed cleaning, maintenance, security and other estates staff.

Finance department staff

The salary costs based upon PAYE (gross salary, employer’s NI, company pension contribution, life insurance) of main finance department staff, such as payroll, accounts payable and receivable. Do not include staff employed to support sales, marketing or account management activities.

Administrative support temporary or agency staff costs

This should include fees paid for the provision of temporary staff in administration or support services as listed above. Do not include any staff that are operational, such as marketing, sales, engineering, quality assurance, research and development and supply chain.

General office IT services

This includes general IT services used across the whole organisation. Do not include IT costs where they relate purely to non-eligible staff or manufacturing, production or fee earning activities.

General postage

This includes postage and courier expenses for general administration needs. Do not include product delivery or any postage costs incurred through promotion, sales, marketing customer relationship or accounts management.

Office supplies, printing and stationery costs

General office stationery and supplies such as paper, business cards, corporate stationery, office equipment for support or admin staff listed above. Do not include specific costs associated with sales, marketing, product delivery, product literature or reports.

Security and safety costs

This includes costs associated with site and staff safety and security, including signage and health and safety costs.

Building maintenance (administration office facilities only)

This includes general repair and maintenance costs of administration facilities. Do not include repair and maintenance of manufacturing or production facilities and exceptional items such as new works or extensions, which are not eligible for inclusion in this section.

Building rental (administration office facilities only)

Where office space is leased, include the rental costs. Do not include rental costs relating to manufacturing or production facilities, or the cost of any deposits or penalties.

Contracted site services (administration office facilities only)

Costs of contracted services relating to administration facilities such as cleaning of offices. Do not include contracted service costs related to manufacturing or production facilities.

Site property taxes (administration offices facilities only)

Property taxes and charges relating to office space. Do not include manufacturing or production facility property taxes and charges.

Utilities (administration office facilities only)

Electricity, gas, water, waste disposal, telecoms costs relating to administration office facilities.

The following is a step by step guide to help you fill in the relevant details to make your costs claim for indirect overhead.

Column A

Starting with your latest set of audited accounts, please input your details against the relevant cost category in column A. If you are a new company or this information is unavailable, please use internal management accounts or forecast data.

Note that for the administration support staff costs section, the costs included here must be based upon PAYE (gross salary, NI, company pension contribution, life insurance). They should exclude discretionary package costs such as bonuses, awards, profit-related pay and dividends. In addition, please exclude any members working directly on the project who are customer-facing or those engaged in operational or production areas.

Column B

In this column you should detail the proportion of the costs outlined in column A that day rate criteria outlined in the cost categories. You can use a percentage.

Column C

In column C please state what percentage of these costs you would assess as being additional and directly attributable administration activity to the project you are undertaking. By additional we mean over and above business as usual.

Column D

Based upon the details you’ve given in the previous columns, column D will automatically calculate the costs you’ve stated as being attributable to this project.

Column E

In column E you will need to provide some description of the cost constituent parts.

Once you have filled in this data you will see a percentage calculation (column F). This calculates what you consider as being eligible indirect overhead costs for your project (D) as a proportion of the annual audited figures (A). To save you time we use this calculated percentage and apply it to the remainder cost categories you have completed.

Any administration costs that are ineligible in this section, but which directly relate to the project (for example based on invoices), should be claimed as direct costs within other sections of the finance form.

Completion of the indirect overheads template will calculate an annual total which will be proportioned for the length of time you are working on the project. You will see a per annum, per month and a per project cost. The per project costs will form your total indirect overheads as a monetary value.

Once you have filled out your indirect overhead information, choose the ‘return to the overheads section’ to take you back to the main overheads section. Here you will see a summary of your indirect overhead.

Direct overhead

Selecting the direct overheads link will take you to a template you’ll need to complete to calculate these costs.

We understand that in undertaking a project you may incur associated costs with those staff working directly on the project and listed in the labour costs table. We refer to these as direct overheads.

Typical costs in this area could include:

• direct staff provision of laptops (non-capital only)
• desks
• office (such as occupancy, facilities and utilities)
• IT infrastructure and systems

This section is provided in free format for you to list out such costs.

Direct overhead costs must be directly attributable to the project you are undertaking and should not represent a full recovery methodology inclusive of redundant, spare capacity time or cost.

You should detail the costs and include a description of each item together with the methodology or the basis of how the costs have been apportioned. This should include the calculations that support the claimable costs. This will help us to validate these costs if your project is successful.

If your costs have been subject to an independent audit verification, we may ask you to provide this report to support our financial eligibility reviews.

Please note that costs associated with laboratories or workshops should be included within the ‘other costs’ section of the application form.

Once you have completed the direct overhead, you should select ‘return to the overhead section’. You will return to the main overhead tab where you will see a summary of your overhead claim for both direct and indirect overheads.

9. Assessment of Applications  

Applications for this funding scheme will be assessed by the UK Space Agency with support from relevant independent external assessors drawn from a variety of backgrounds including academia, industry and government. All external assessors are required to sign appropriate confidentiality and conflict of interest agreements.

The UK Space Agency now uses standard assessment questions and criteria for grant funding schemes. Full guidance on scoring available online here, including the scoring sheet and information we issue to assessors. The decision of the UK Space Agency is final in all cases. There is no course for appeal, but we provide feedback on all applications. Incomplete or late applications and altered templates will not be considered.

A summary of the assessment process is below: 

Only proposals received by the closing time and date will be considered.

Initial sift of proposals will remove any proposals which do not meet the eligibility criteria.

Eligible proposals will be assessed by reviewers to be scored against assessment criteria.

A moderation panel will follow to ensure consistency in marking.

A scored and ranked list of fundable proposals will be generated. The UK Space Agency takes a portfolio approach to funding, which means we look to fund a range of projects that cover the full breadth of the strategic objectives. This means we may move some fundable proposals up or down the ranked list.

If needed, clarifications will be sought from organisations.

All applicants will be advised of the outcome.

Due diligence will be conducted throughout the call process as set out in section 8. If due diligence results in irreconcilable differences, the grant will not be placed.

The following questions and weightings are applied to this scheme:

Question	Weighting	Application Word/Page Limit
How does your proposal advance the strategic goals identified within the call document and the wider goals of the UK Space Agency?	15%	300
Why do you need grant funding, how will you spend it and how does this represent good value for money for the taxpayer?	20%	500
How will this project catalyse future investment into the UK space sector?	20%	500
What will be the impact of receiving the grant, both for your business and outside your organisation?	30%	500
How is your idea both innovative and technically feasible?	5%	250
How will you ensure effective delivery of this project throughout its full duration?	10%	300

10. Due Diligence

If your proposal is recommended for funding, the UK Space Agency will conduct due diligence checks ahead of issuing your Grant Funding Agreement to confirm you are eligible to receive funding and have sufficient resources to ensure a project is successful. You can find out about the checks we conduct on our grants page here. We expect lead organisations to conduct due diligence on project partners and may ask to see confirmation this has been completed.

11. Confidentiality 

The procedure for handling and assessing the applications for project funding will be as follows.

Completed applications must be submitted to the UK Space Agency at the email address specified in the guidance documentation. All bids will be held in confidence. 

Once the call closing date has passed, electronic copies of all eligible documents will be distributed to the independent assessment panel members. UK Space Agency confidentiality rules will apply.   For those bids not recommended by the panel for funding, documentation will be retained by the UK Space Agency for reference. The proposals will not be visible to any others, and the names of any unsuccessful bidders will not be published.

Information submitted for those projects selected for funding will be retained by UK Space Agency but remain confidential. 

Summary information about the projects selected for funding may be published on the UK Space Agency website. 

The UK Space Agency will monitor the funded project through project reports and the submission of project deliverables. The Agency requests that any confidential information is clearly marked Commercial in Confidence. 

12. ANNEX 1: Q&A

12.1 Can I resubmit a proposal that was rejected in a previous call?

Yes, you may re-submit your proposal which will then go through the independent evaluation process when being considered for funding.  We recommend that any previous feedback is taken into consideration.

12.2 Do the match funding funds have to be immediately available when applying for funding?

Yes, the PV funding must have been agreed and secured at the time of applying for the grant so that the project can commence as soon as the grant agreement has been completed.

12.3 Can the UK Space Agency provide advice about any type of collaboration/partnership programme that the Agency is promoting?

The Agency does not promote any particular collaboration although collaboration in essence is encouraged in projects.

12.4 Can a non-UK based organisation receive funding?

The UK must lead the consortium. A non-UK based organisation cannot receive national funding as the primary focus of UK Space Agency is on the growth of the UK sector; therefore, any monies awarded cannot go outside the UK to a partner body.  If the proposed non-UK capability is essential the work can be subcontracted out, however the proposal must demonstrate clearly that this resource is not available in the UK.

In such instances the subcontractor cannot be a partner to the project.  However, if a non-UK entity wants to be a partner in the project that is acceptable. This can be facilitated by the non-UK entity organisation providing PV or capability as contribution-in-kind.

12.5 What format will the grant agreement take for any funded proposals, and can I adapt this to suit my proposal?

We have provided a copy of our standard grant funding agreement. This is the document that will be used as the formal mechanism for any successful bidders to receive grant funding. Applicants are required to accept the main terms of this grant funding agreement when submitting your application.

Applicants requesting changes to the agreement are required to submit a marked-up copy of the published grant funding agreement setting out the proposed variations, along with a justification for any amendment to the standard grant funding agreement terms. Please be aware that the UK Space Agency will only consider variations which are requested where the Applicant would be in breach of legal requirements or statutory regulations by complying with the clause, or series of clauses.

12.6 Should we explicitly state the overhead rate attached to salary costs, or would you prefer it to be amalgamated into a combined salary/overhead cost for each staff position?

The finance template includes notes on what information is required. 

12.7 Do labour costs relate only to staff on a PAYE payroll or would staff employed on short/long-term fixed contracts be eligible?

Costs should be applied for any staff that will be part of the project team/work regardless of employment status within the organisation. However, any costs for project work done by sub-contractors must be declared as a separate cost to the project. Sub-contractors cannot be partners to the project and justification in the proposal would need to be clearly stated as to the requirement for use of sub-contractors.

12.8 Are referees required to be within the UK?

Referees do not have to be UK specific but must be from recognised international organisations and/or from other known space institutions.

12.9 Does the organisational background information apply only to the lead organisation?

No. All proposals must include organisational background information for all those involved, therefore including those put forward in collaboration.

12.10 Is there a difference between a partner and a sub-contractor?

Yes. If you are collaborating with another organisation or company, then they are your project partner and will be included in your proposal as subject to PV contribution.

If you wish to sub-contract some work, then that company cannot be considered as a project partner as payment to them will be made from the award and they will therefore be included in the costs of the project.

12.11 Would sub-contractors have any IP publication rights?

If you sub-contract work this may not affect the IP publication rights of your company, but this is for the lead organisation to confirm. 

12.12 Does the maximum grant award offered include the PV contribution?

The maximum grant is the award value the UK Space Agency will give to a successful proposal.  However, to industrial organisations (e.g., SME/LE) and FEC to not-for-profit organisations/academia. Therefore, your equivalent PV contribution must match that criterion.

12.13 Is an independent audit required of the total cost of the project?

Confirmation is required that the Grant Recipient has expended the sums in respect of the period in which milestone payments have been claimed. For this purpose, a report must be completed and sent to the Grant Funder within 3 months of the end of the grant or annually, whichever is shorter. As per the terms of the Grant Funding Agreement, it is not possible to claim the cost of this report.