T1 entries: guide to the data submission process
Updated 15 July 2021
Applies to England
© Crown copyright 2021
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This publication is available at https://www.gov.uk/government/publications/t1-entries-guide-to-the-data-submission-process/t1-entries-guide-to-the-data-submission-process
Introduction
In order to fulfil our regulatory and accreditation functions as set out in the Apprenticeships, Skills, Children and Learning Act 2009, we require awarding organisations to provide exams delivery data for regulated qualifications.We collect the data on behalf of CCEA Regulation and share this data with them.
What data will be collected?
Entry data will be collected for GCSE, AS, A level, Project Levels 1 & 2 and Project Level 3. Applied subjects should also be included in AS and A level figures.
When will data be collected?
Data will be collected according to the reporting schedule which is agreed and maintained by Ofqual’s data services team.
File format
The file must be CSV format and the first row must be headers as displayed in the ‘Name’ column of the table below. The subsequent rows must have the values of the data to be reported which must match the format and validation rules below.
General completion guidelines
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This data return is to be broken down for each of the following countries; England, Wales, Northern Ireland, Non UK and Other UK Regions.
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Numeric values must not have any formatting.
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Commas must not be present in any field, unless the text is enclosed by speech marks.
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Linear entries should be reported at component level, e.g. if 5 candidates were taking GCSE Maths and this had three components, AOs should enter 15.
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Withdrawals and deletions should not be included in the data. E.g. if a candidate enters for one subject/specification, but then withdraws and gets re-entered for a different subject, this should be reported as one certification in the T1 data, not two.
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Subjects with a double award should only be counted as one certification, not two, with the exception of GCSE Combined Science.
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Late entries are defined as an entry received after midnight on the closing date for each exam series. For example, the summer 2023 deadline was the 21 February 2023. So 12.01 am on the 22nd February onwards, would be classed as late.
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Very late entries are no longer reported separately, but should be included in late entry figures.
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Very late awards are no longer reported separately, but should be included in late award figures.
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Applied AS and A level figures are no longer reported separately, but should be included in AS and A level figures.
| Name | Description | Position | Validation Regular Expression | Description of Regular Expression |
|---|---|---|---|---|
| Exam series | Exam series data relates to e.g. June 2016 | 1 | ^(January|March|June|November)([ ][0-9][0-9][0-9][0-9])$ |
Full month name of exam series and year. |
| Awarding organisation | Name of the awarding organisation | 2 | ^.{1,100}$ |
One, to one hundred characters accepted |
| Reporting date | Date the file was due to be submitted regardless of when it was actually uploaded. Format accepted either 103 British/French dd/mm/yyyy, or 120 ODBC canonical yyyy-mm-dd. | 3 | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
The date in the following format: day (two digits), forward slash, month (two digits), forward slash, year (four digits), or: year (four digits), a dash, month (two digits), a dash, day (two digits). |
| Qualification | Level and type of qualification e.g. GCSE, Principal Learning level 1 & 2 | 4 | ^(GCSE|AS|A level|Project Levels 1 & 2|Project Levels 1 and 2|Project Level 3)$ |
One of the following list: GCSE, AS, A level, Project Levels 1 & 2, Project Level 3 |
| Country | For AO’s to enter the specific country the data relates to e.g. England, Wales, Northern Ireland. | 5 | ^(England|Wales|Northern Ireland|Non UK|Other UK Regions)$ |
England, Wales, Northern Ireland, Non UK, Other UK Regions will be accepted |
| Ontime unit entries | Number of entries made on time at unit level | 6 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Late unit entries | An entry for a unit made after midnight on the closing date for each exam series. Late entries should include very late entries made on or after the first exam date of the series | 7 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Ontime linear entries | Number of linear entries made on time at component level | 8 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Late linear entries | An entry for linear subject made after midnight on the closing date for each exam series Late entries should include very late entries made on or after the first exam date of the series | 9 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Ontime unitised awards | Number of unitised awards made on time | 10 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Late unitised awards | Late unitised awards | 11 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Ontime linear awards | Number of linear awards made on time | 12 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
| Late linear awards | Number of late linear awards | 13 | ^\d{1,8}$ |
A numeric value between 0 and 99,999,999 accepted |
Contacts
For all queries relating to the data collection process, amendments to data previously provided, or for general guidance. please contact:
Data services
Ofqual
2nd floor, 1 Friargate
Station Square
Coventry
CV1 2GN