Guidance

Submitting data to Ofqual

Guidance on formats and timings for submitting data to Ofqual.

Documents

Connecting to Ofqual’s data portal and uploading data

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Reporting schedule 2017 to 2018

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Reporting schedule for vocational data collections: 2018

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Access arrangements - number of referrals: guide to the data submission process

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Appeals: guide to the data submission process

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DR1 reviews of marking and moderation: guide to the data submission process

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DR2 reviews of marking and moderation: guide to the data submission process

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E-assessment data: guide to the data submission process

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Entries by year group: guide to the data submission process

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Item-level data: guide to the data submission process

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Malpractice: guide to the data submission process

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Missing scripts: guide to the data submission process

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Number of candidates taking exams: guide to the data submission process

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Quality of marking: guide to the data submission process

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Special consideration: guide to the data submission process

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Summer awarding data: guide to the data collection process

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T1 entries: guide to the data submission process

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T2 examiner/moderator posts: guide to the data submission process

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T5 online v traditional marking: guide to the data submission process

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T8a extended reviews: guide to the data submission process

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T14 errata - supporting materials: guide to the data submission process

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T14 errata - traditional question papers: guide to the data submission process

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T15 modified papers: guide to the data submission process

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Vocational quarterly data collection: guide to the data submission process

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Details

We collect a wide range of data about regulated qualifications, from which we produce official and national statistics reports.

The documents on this page provide guidance if you work for an organisation which provides data to Ofqual. They describe the format and requirements for each of the data collections we run.

Data should be sent to us using our data portal. Instructions on accessing this are in the document ‘Connecting to Ofqual’s data portal and uploading data’.

You will also find a timetable detailing the schedule of data collection for awarding organisations with both vocational and general qualifications as well as a separate timetable for awarding organisations with vocational qualifications only.

Published 23 March 2016
Last updated 27 April 2018 + show all updates
  1. Updated document added - Summer awarding data: Guide to the data submission process
  2. Updated "T14 errata, traditional question papers: guide to the data submission process"
  3. Updated 'Reporting schedule 2017 to 2018'.
  4. Added 'Guide to the data submission process for quality of marking'.
  5. The following paragraph has been removed from all documents: How will the data be collected? Awarding organisations will need to login to the secure FTP site and upload a CSV file to the relevant folder, like Appeals. In each folder, there will also be two sub folders called Valid and Invalid. Every time a file is uploaded, the validation process will generate a report, either confirming the file is valid or invalid. This report will then be placed in the Valid or Invalid folder for reference. When an invalid report has been generated, a notification e-mail will be sent to awarding organisations and the invalid CSV file will be removed from the folder it was placed in so that a replacement file can be uploaded.
  6. Updated a number of documents by removing the submission details as this has changed.
  7. Minor update to 'Guide to the data submission process' and 'Guide for malpractice'.
  8. Added 'Connecting to Ofqual’s Data Portal and uploading data' publication.
  9. Added the Reporting Schedule 2017 to 2018.
  10. Updated the 'Summer awarding data: Guide to the data submission process'.
  11. Update: Reporting Schedule 2016-2017 Ofqual/17/6247
  12. Updated the Guide to the data submission process for malpractice. Added the guide for missing scripts: Guide to the data submission process.
  13. Update to the reporting schedule. New documents on summer awarding data guidance, guidance for reviews of marking and moderation and number of candidates taking exams.
  14. Guide to the data submission process for malpractice added to documents
  15. Update to the reporting schedule (19 April 17 - Entries by Year Group - Summer Entries data and 21 November 17 - Review of Marking and Moderation (ROMM) Grade changes of two or more - DR2). Update to the guidance for appeals document (page 12 - 1 field added to the table).
  16. Updates to Guidance for entries by year group, Guidance for Reviews of Marking and Moderation DR1 and Reporting schedule. Added new documents: Guidance for Special Consideration uploaded to website and Guide to the data submission process for vocational quarterly data collection. Removed: T9 Appeals series totals, T9 Appeals, T18 Special Consideration and T18a Special Consideration.
  17. Updated the 2016 to 2017 reporting schedule.
  18. Updated the VQ data reporting schedule, guide to data collection for vocational qualifications quarterly data, and guide to connecting to Ofqual's secure FTP site. Added guidance on submitting appeals data and entries by year group.
  19. Updated the Reporting Schedule 2016/2017 - 2nd row 'November Entries Data - Final' - changed the date from 26th October to 27th October.
  20. Added the reporting schedule for 2016 to 2017.
  21. Updated reporting schedule 2015-2016 PDF
  22. Amendments made to documents- Connecting to Ofquals secure FTP site and sharing files and Guidance for Vocational Quarterly Data Collection
  23. Updated attachments T14 Guidance for T14 Errata Traditional QP's, T14 Guidance for T14 Errata Supporting Materials and the Reporting Schedule 2015 to 2016 to reflect minor changes to the documents.
  24. Updated T18a - Updated a field on a table.
  25. Updated DR1, e assessment, number of referrals, T1, T10, T11, T14, T14, T15, T18, T18a, T2, T5, T8a, T9, T9. Removed EAR Service 1, 2 and 3.
  26. Updated FTP guidance.
  27. First published.