Guidance

Step 2: senior mental health lead training: guidance for completing the confirmation of booking quality assured training form

Updated 2 April 2024

Applies to England

Introduction

We are offering schools and colleges (settings) a grant to pay for senior mental health lead training.

To register for this grant, you should have already submitted the initial application form as outlined in step 1 of this guidance. Please complete step 1 before continuing with step 2.

You now need to tell us which Department for Education (DfE) quality assured training course you have booked to complete your application.

This guidance helps you to complete the ‘confirm training course details’ form. Your grant will be paid following a satisfactory review of the information you submit.

You must complete the form to confirm your training course details so we can authorise payment of your grant.

When to complete the second step of your grant application

You will have up to 3 weeks after you have completed the grant application form to submit your form for confirming your training course details.

If you do not submit your form within 3 weeks, we may release your place to other applicants and you will need to submit a new grant application form, subject to the availability of places.

Before you start

Make sure you have:

• the 3-digit ‘SMHL’ course code of your booked training course
• evidence of the booked DfE quality assured training course (see the ‘confirm which quality assured training course you have booked’ section – this could be a scanned copy or photograph of your confirmation email, or invoice from your training provider
• up-to-date bank account details

Sign in to your DfE Sign-in account:

Please try your DfE Sign-in credentials as soon as possible, to avoid any issues with submitting your form.

After checking your DfE Sign-in information, you can:

1. access the senior mental health lead training grant quality assured training course booking confirmation form
2. log in to DfE Sign-in using your credentials
3. if you are part of a further education (FE) college and have more than one eligible campus, please choose the individual campus you are completing the form for
4. the next page will display the details we hold about the organisation you selected when you logged in. This will show the name, address and unique reference number (URN) or UK provider reference number (UKPRN) of the organisation, as well as the name and email address of the person who logged in via DfE Sign-in
5. if these details are correct, select ‘continue’ to move to the next page
6. if you believe they are incorrect or you are experiencing issues accessing the form, please contact us using our customer help portal

For FE providers with individual campus IDs, you will need to select the campus ID that you are applying for.

Your account must be connected to the organisation you are completing the form for. You do not need to add any services in your DfE Sign-in account. It is used for authentication only, and the form will not appear in your list of services.

 If you need further assistance 

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help. You will be able to request further assistance if required. When raising a support request, select ‘other’.

If you have problems accessing the form, please contact us using our customer help portal.

 Completing the form

Selecting ‘Continue’ on each page will take you through the pages outlined below.

 Introduction

This is a read-only page which explains the purpose of the form and provides some useful links.

 Your details

This page will display the details we hold about your setting. It also confirms the credentials you have used to access DfE Sign-in.

Your current approach to mental health and wellbeing

You will be asked several questions relating to your setting’s senior mental health lead, including other role(s) they may have. You must select as many roles that apply from the checklist provided.

Confirm which quality assured training course you have booked

In this section, you are asked to provide information about the DfE quality assured training course you have booked, including:

• how you found this course
• the course code (which will automatically populate the course title and training provider)
• start and end dates
• cost (excluding VAT)

Upload evidence of your booking for a quality assured training course

You will need to upload evidence of your DfE quality assured training course booking. The evidence must include details about your course, including the course code, course title, name of the training provider and the course start date.

This could be a scanned copy, photograph or attachment of:

• an invoice from your training provider(s)
• a confirmation email from your training provider(s)

You must upload at least one file (file 1).

You can submit a maximum of 5 files, up to a total of 10MB each. To do this, select ‘choose file’ in each case and navigate to the document on your own computer to upload it. You will see confirmation on screen that the file has been successfully added.

If you attempt to upload a file type that is not supported, you will receive an error message showing the types that can be uploaded. Acceptable file formats are .pdf, .png (image file), .jpg (image file), .doc (Word document) and .docx (Word document). We cannot accept uploads of email files (.msg files). You will need to upload your email in one of the formats above.

Your grant funding

This page tells you the amount that will be paid to you by Education and Skills Funding Agency (ESFA), subject to verification of the information and evidence provided in this form.

Summary

You will then be asked to check your answers before submitting your claim. If you would like to make any changes, use the ‘change’ link to amend individual data entries.

You will also be presented with several declarations.

  You will not be able to submit your form without agreeing to these declarations.

After completing the declarations, you should select the ‘accept and send’ button. You will then see the confirmation page.

 Confirmation

The final page confirms your claim relating to the senior mental health lead training grant and will provide a reference number.

You will also receive a confirmation email containing the details and reference number of your claim, and instructions about what happens next.

Enquiries

If you have any questions about this guidance or completing the form, please contact us using our customer help portal.

When completing the enquiry form, select ‘other’ as your query type.