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Guidance

School procurement: example letters for the tender process

Model letters for schools to use with suppliers bidding for high-value and EU-compliant tenders.

Documents

Model invitation to tender (ITT) letter

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Letter to successful tenderer: without advertising in the OJEU

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Letter to unsuccessful tenderer: without advertising in the OJEU

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Letter to unsuccessful tenderer: following advertising in the OJEU

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Letter to successful tenderers: following advertising in the OJEU

This file may not be suitable for users of assistive technology. Request an accessible format.

If you use assistive technology (such as a screen reader) and need a version of this document in a more accessible format, please email alternative.formats@education.gov.uk . Please tell us what format you need. It will help us if you say what assistive technology you use.

Details

You can use these documents when running a competitive tender process for a high-value procurement. This includes EU-compliant procurements that you advertise in the Official Journal of the European Union (OJEU).

Use the model invitation to tender (ITT) letter to send to potential suppliers to invite them to submit a bid for your contract.

Once you’ve identified the winning bid, notify all of the suppliers of your decision at the same time using the example letters to successful and unsuccessful tenderers. We’ve provided alternative versions of each letter, depending on whether you’ve advertised the tender in the OJEU.

A guide to running your own competitive tender process between suppliers for high-value and EU-compliant procurements is available.