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School procurement: example letters for the tender process
Model letters for schools to use with suppliers bidding for high-value and EU-compliant tenders.
You can use these documents when running a competitive tender process for a high-value procurement. This includes EU-compliant procurements that you advertise in the Official Journal of the European Union (OJEU).
Use the model invitation to tender (ITT) letter to send to potential suppliers to invite them to submit a bid for your contract.
Once you’ve identified the winning bid, notify all of the suppliers of your decision at the same time using the example letters to successful and unsuccessful tenderers. We’ve provided alternative versions of each letter, depending on whether you’ve advertised the tender in the OJEU.