Record-keeping requirements for veterinary medicines (VMGN 14)

For those responsible for prescribing medicines, keepers of food animals, wholesalers, manufacturers and distributors.

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Record-Keeping Requirements for Veterinary Medicinal Products

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For vets, Suitably Qualified Persons (SQPs), pharmacists, owners or keepers of food-producing animals, Wholesale Dealer Authorisation (WDA) holders, Manufacturing Authorisation (ManA) holders and Feedingstuffs’ Manufacturers and Distributors.

Records must be kept when supplying or administering veterinary medicines.

The principle behind the record keeping requirements is to ensure the effective recall of a medicine should this be necessary for safety reasons, for example, because of contamination or a manufacturing defect in a particular batch or batches.

In this case an audit trail will identify who has been supplied with an affected batch. As well as effective recall, it may be necessary to identify animals that have been treated with affected medicines so that appropriate advice can be given or counter measures taken. In the case of food-producing animals it may be necessary to identify specific animals treated in order to prevent potentially harmful residues entering human food.

Published 31 July 2013