Prax Refinery Training Guarantee: privacy notice
Published 16 September 2025
© Crown copyright 2025
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This publication is available at https://www.gov.uk/government/publications/prax-refinery-training-guarantee-privacy-notice/prax-refinery-training-guarantee-privacy-notice
This notice sets out how we will process your personal data, and your information rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).
This Privacy Notice outlines how the Department for Energy Security and Net Zero (DESNZ) will collect, use, store and protect your personal data in relation to the Company’s liquidation and the provision of training and support by DN Colleges to assist Prax Lindsey Oil Refinery (PLOR) employees in finding new employment.
1. Your data
We will process the following personal data:
- identification and contact data: name, address, personal email, phone number
- employment data: current and past job title, department, employment status (in relation to the liquidation), training history, skills, qualifications, career aspirations
- training and support records: details of training courses undertaken, certifications, attendance, progress, and interactions with career support services provided by DN Colleges
- re-employment progress data: Information related to your job search, applications, interviews, and outcomes (where shared with us for the purpose of support)
2. Purpose
The purpose(s) for which we are processing your personal data is:
- operating communications and infrastructure relevant to the support services
- managing complaints and investigations where the incident or substance requires input from DESNZ
- maintaining necessary administrative and audit records
- to monitor the progress and operational delivery of the scheme
- for evaluation of the scheme to understand its impact and to inform future government policy
3. Legal basis of processing
The legal basis for processing your personal data under Article 6 of the UK GDPR is:
1(a)Public task: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. As the funder for training opportunities delivered by DN Colleges Group, DESNZ has a Public Task to ensure accountability and quality assurance for the training provided.
4. Recipients
Your personal data may be shared by us with:
- official partners responsible for supporting monitoring and evaluation
As part of our IT infrastructure, your personal data will be stored in the UK on systems provided by our data processors - Microsoft and Amazon Web Services. This does not mean we actively share your personal data with these entities; rather, they are technical service providers who host infrastructure supporting our IT systems.
5. Retention
Your personal data will be kept by us for the duration of your active engagement with the re-employment support and training programmes, and for a reasonable period thereafter to facilitate any follow-up or audit requirements related to the support provided.
6. Your rights
You have the right to request information about how your personal data are processed, and to request a copy of that personal data.
You have the right to request that any inaccuracies in your personal data are rectified without delay.
You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.
You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.
You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.
You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.
To exercise your rights please contact the Data Protection Officer using the contact details below.
7. Contact details
The data controller for your personal data is the Department for Energy Security and Net Zero (DESNZ).
Contact the DESNZ DPO:
DESNZ Data Protection Officer
Department for Energy Security and Net Zero
3-8 Whitehall Place
London
SW1A 2EG
If you are unhappy with the way we have handled your personal data, please write to the department’s Data Protection Officer in the first instance using the contact details above.
8. Complaints
If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator.
Contact the Information Commissioner's Office (ICO):
Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.
9. Updates to this notice
If this privacy notice changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it, and under what circumstances we will share it with other parties. The ‘last updated’ date at the bottom of this page will also change.
If these changes affect how your personal data is processed, we will take reasonable steps to let you know.
Last updated: 16 September 2025