Guidance
PAYE Online for Employers: EDI software and forms
Updated 19 April 2016
© Crown copyright 2016
This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.
Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.
This publication is available at https://www.gov.uk/government/publications/paye-online-for-employers-edi-software-and-forms/paye-online-for-employers-edi-software-and-forms
The information on this page is out of date. Please read Find payroll software for further information.
Electronic Data Interchange (EDI) allows a secure electronic exchange of PAYE information between employers and HM Revenue and Customs (HMRC). The EDI Recognition Scheme test software products that support an EDI interface with HMRC. The products currently recognised are listed below under ‘EDI enabled payroll products’. Communication Software is not included within the recognition scheme because it does not produce, upload or translate electronic versions of PAYE forms.
HMRC do not carry out any form of security testing of developer products or services and customers are encouraged to ask their suppliers for information about the security aspects of the products and services they provide.
EDI requires data to be sent in the standard format EDIFACT. A list of EDI Translation products is provided for those that would need to translate their data from Generic Flat File (GFF) to EDIFACT or EDIFACT to GFF.
EDI enabled products for Choosing HMRC recognised PAYE software will appear on a separate webpage alongside the internet enabled RTI products.
The list of Communication Providers would be of interest to anyone who would like to find out about suppliers who offer a communications link to host EDI, such as a Value Added Network or ISDN.
Suppliers list
| Supplier name | Product name | Forms available |
|---|---|---|
| Aquila 01737 859 859 | Administrator. Generic Flat File Structure | P14, P35 tax year 2011-12 Pensions Only. P14, P35 tax year 2010-11 Pensions Only. P14, P35 tax year 2009-10 Pensions Only. P14, P35 tax year 2008-09 Pensions Only. P6,P9, WNU |
| Aquila 01737 859 859 | PMS6000. Generic Flat File Structure | P6, P9, SL1, SL2, WNU |
| Automatic Data Processing Limited 0800 180 4994 | ADP freedom. Generic Flat File Structure (Basic payroll values checked) | P14, P35 tax year 2010-11. P14, P35 tax year 2009-10. P14, P35 tax year 2008-09. P45(1), P45(3) & P46 P6, P9, SL1, SL2, WNU |
| Automatic Data Processing Limited 0800 180 4994 | Partnership R.11 EDIFACT Structure | P6, P9, WNU |
| Automatic Data Processing Limited 0800 180 4994 | Partnership R.12 EDIFACT Structure | P6, P9, WNU |
| Automatic Data Processing Limited 0800 180 4994 | PPA EDIFACT Structure | P6, P9, WNU |
| Automatic Data Processing Limited 0800 180 4994 | Surepay Advantage EDIFACT Structure | P6, P9 WNU |
| Capita Hartshead 0114 273 7331 | Hartlink. Generic Flat File Structure | P14, P35 tax year 2010-11. P14, P35 2009-10. P14, P35 tax year 2008-09 P6, P9, P45(1) & P46Pen |
| CCM Limited 01623 622 210 | LPAY Version 3R1 EDIFACT Structure | P6, P9 |
| Ceridian 0800 733 337 | Ceridian Electronic Exchange Generic Flat File Structure | P6, P9, SL1/SL2, WNU |
| Core International 0044 121 456 2192 | CorePay (Basic payroll values checked) Generic Flat File Structure | P14, P35 tax year 2012-13. P14, P35 tax year 2011-12. P45(1), P45(3), P46 |
| Corporate Payroll Solutions Ltd 01442 242 255 | LegislatorTM Version 12.03 EDIFACT Structure | P6 |
| Frontier Software PLC 0845 370 3210 | Chris21 GenericFlat File Structure | P14, P35 tax year 2010-11. P14, P35 tax year 2009-10. P11D/P11D(b) tax year 2010-11. P11D/P11D(b) tax year 2009-10. P14, P35 tax year 2008-09 P45(1), P45(3), P46, P46Pen, P46Expat, P11D09, P6, P9, WNU |
| Heywood Limited 0161 613 4200 | AXISe Generic Flat FileStructure | P6, P6B, P9 WNU, P14, P35 2011-12 Pensions only, P14, P35 2010-11 Pensions only, P14, P35 2009-10 Pensions only, P14, P35 2008-09 Pensions only. |
| Heywood Limited 0161 613 4200 | Altair Version 1.0 Generic Flat File Structure | P6, P6B, P9, WNU, P14, P35 2011-12 Pensions only, P14, P35 2010-11 Pensions only, P14, P35 2009-10 Pensions only, P14, P35 2008-09 Pensions only |
| INFOR 01276 417 200 | Infinium Payroll. Generic Flat File Structure | P6, P9, SL1, SL2 WNU |
| KCS 0208 660 2444 | K-EM Generic Flat File and EDIFACT structures | P6, WNU |
| KCS 0208 660 2444 | K-PAYE Generic Flat File and EDIFACT structures | P6, WNU |
| LogicaCMG 01784 416 190 | Payfact Version 3.2 GenericFlat File Structure | P6, P9, SL1, SL2, WNU |
| Loki Management Systems Inc | Dynamics AX 2009 SP1 Payroll ModuleGenericFlat File Structure | P14, P35 tax year 2009-10, P14, P35 tax year 2010-11. |
| Loki Management Systems Inc | Advanced Payroll for Dynamics AX 2012 GenericFlat File Structure | P45(1), P45(3) P46, & P14, P35 tax year 2011-12 |
| Loki Management Systems Inc | Advanced Payroll for Microsoft DynamicsGenericFlat File Structure | P6, P6B, P9, SL1, SL2 |
| Midland HR 0115 945 6000 | Trent Release 6 Generic flat file structure | P45(1), P45(3), P46, P46Pen, P14, P35 tax year 2010-11, P14, P35 tax year 2009-10, P14, P35 tax year 2008-09,P6, P9 |
| Midland HR 0115 945 6000 | Delphi Millennium Generic Flat File Structure | P14, P35 tax year 2011-12, P14, P35 tax year 2010-11, P14, P35 tax year 2009-10, P14, P35 tax year 2008-09 |
| Midland HR 0115 945 6000 | iTrent Generic Flat File Structure | P45(1), P45(3), P46, P46Pen, P14, P35 tax year 2010-11, P14, P35 tax year 2009-10, P14, P35 tax year 2008-09, P6, P9 |
| NGA Human Resources 01733 555 777 | Consolidated 2000 (Basic Payroll Values) Generic Flat File Structure | P14, P35 tax year 2012-13, P14, P35 tax year 2011-12, P14, P35 tax year 2010-11, P14, P35 tax year 2009-10, P6, P9, SL1, SL2, and P14, P35 tax year 2008-09 and WNU |
| NGA Human Resources 01733 555 777 | Opendoor Generic Flat File Structure | P6, P9, WNU |
| NGA Human Resources 01733 555 777 | PS 2000 Generic flat file structure | P14, P35 2011-12, P14, P35 2010-11, P14, P35 2009-10, P14, P35 2008-09 |
| NGA Human Resources 01733 555 777 | PS Enterprise GenericFlat File Structure | P14, P35 tax year 2011-12, P14, P35 tax year 2010-11, P14, P35 2009-10, P6, P9, WNU, and P14, P35 2008-09 |
| NGA Human Resources 01733 555 777 | Assessa | P11D, P11D(b) tax year 2013-14 |
| NGA Human Resources 0800 035 0545 | Resourcelink (Basic payroll values checked) GenericFlat File Structure | P14, P35 2012-13, P14, P35 2011-12, P14, P35 2010-11, P14, P35 2009-10, P14, P35 2008-09, P6, P9, P11D, P11D(b) tax year 2014-15 |
| NGA Human Resources 01733 555 777 | Uni 2000 (Basic payroll values checked) Generic Flat File Structure | P6, P9, SL1, SL2. P14, P35 2012-13. P14, P35 2011-12. P14, P35 2010-11. P14, P35 2009-10. P14, P35 2008-09. WNU |
| NGA Human Resources 01733 555 777 | UNIPAY 400 Generic Flat Structure | P6, P9. P14, P35 tax year 2011-12. P14, P35 tax year 2010-11. P14, P35 2009-10. P14, P35 2008-09. WNU |
| Oracle Corporation UK Ltd 0118 924 0000 | Oracle HRMS 11i GenericFlat File Structure | P6, P9, WNU |
| Oracle Corporation UK Ltd 0118 924 0000 | Oracle HRMS 11 GenericFlat File Structure | P6, P9, WNU |
| P & I AG 49 (0) 611 714 7-0 | LoFu EDIFACT structure | P14, P35 tax year 2011-12. P45(1),P45(3),P46, P46Pen |
| PeopleSoft UK Ltd 0118 9522 000 | PeopleSoft Global Payroll UK Version 8.30 GenericFlat File Structure | P6, P9 WNU |
| Profund Systems Ltd 01225 722 922 | Propay V6.1 Generic flat file structure | P14, P35 2010-11. P6, P9 |
| Pyramid HR 01926 485 085 | Pyramid Generic flat file structure | P14, P35 tax year 2011-12. P14, P35 tax year 2010-11. P14, P35 tax year 2009-10. P14, P35 tax year 2008-09. |
| Sum Total Systems, Inc 01753 211 900 | Sum Total E-Filing Generic Flat File Structure | P14, P35 2011-12. P14, P35 2010-11. P14, P35 2009-10. P14, P35 tax year 2008-09. P6, P9, SL1, SL2, WNU |
| Xafinity Claybrook 01293 604 028 | Generic Flat File Structure Compendia 6.7 PenServer PayPen 5.1 | P14, P35 tax year 2010-11. P14, P35 tax year 2009-10. P14, P35 tax year 2008-09. P6, P9, WNU |
Commercial software products and online forms
- HMRC is not able to recommend or endorse any one product or service over another
- HMRC cannot provide support for these commercial products. Any queries or difficulties experienced by users should be taken up directly with the commercial supplier
- the commercial suppliers have provided the contact details above and HMRC cannot therefore guarantee that they are correct or assist if you are unable to contact them
- HMRC is not responsible for the contents or reliability of these commercial web sites and does not necessarily endorse the views expressed within them
- HMRC cannot guarantee that these links will work all of the time and has no control over the availability of the linked pages
- if you are considering using a digital certificate, you must check that the software you are using also supports it
- HMRC will not be responsible for any loss, damage, cost or expense arising out of the use of this software
EDI translation products
| Supplier name | Product name | Forms available |
|---|---|---|
| Avco Systems Ltd 01753 213 700 | Avco Payroll Converter Generic Flat File and EDIFACT Structures | P6, P9, WNU, RTI - FPS |
| Data Interchange PLC 01733 371311 | Xlate EDIFACT Structure | P6, P9, WNU |
| GXS Ltd 01932 776 047 | GXS Freeway EDIFACT Structure | P6, P9, WNU |
| Kewill E Commerce 0161 905 4600 | EasyTrade EDIFACT Structure | P6, P9, WNU |
| Perwill PLC 01420 545 000 | Perwill Version 7.0 EDIFACT Structure | P6, P6B, P9, WNU |
| SAA Consultants Ltd 01752 606 000 | REIMS ARTIS, REIMS Secure Commerce Server, Generic Flat File and EDIFACT Structures | P14, P35, P38A, P11D, P11D(b), P46(Car), P45(1), P45 (3), P46, P46Pen, P46Expat, WNU, P6, P6B, P9, SL1, SL2 |
| Seeburger UK Ltd 0208 564 3900 | Business Integration ServerGeneric Flat File and EDIFACT Structures. | WNU |
| Sterling Commerce Limited 020 8867 8000 | Gentran Integration Suite EDIFACT Structure | P6, P9 WNU |
| Sterling Commerce Limited 020 8867 8000 | Sterling Integrator EDIFACT Structure | P6, P9 WNU |
| Sterling Commerce Limited 020 8867 8000 | Gentran Server EDIFACT Structure | P6, P9 WNU |
Commercial software products and online forms
- HMRC is not able to recommend or endorse any one product or service over another
- HMRC cannot provide support for these commercial products. Any queries or difficulties experienced by users should be taken up directly with the commercial supplier
- the commercial suppliers have provided the contact details above and HMRC cannot therefore guarantee that they are correct or assist if you are unable to contact them
- HMRC is not responsible for the contents or reliability of these commercial web sites and does not necessarily endorse the views expressed within them. HMRC cannot guarantee that these links will work all of the time and has no control over the availability of the linked pages
- if you are considering using a digital certificate, you must check that the software you are using also supports it
- HMRC will not be responsible for any loss, damage, cost or expense arising out of the use of this software
Communication providers
| Supplier name | Department | Address |
|---|---|---|
| AVCO Systems Ltd^ 01753 213 700 | 17 Bath Road Slough SL1 3UF | |
| BT 0800 212 255 | EDI Helpdesk | Managed Network Service Network House Brindley Way Apsley Hemel Hempstead HP3 9RR |
| C CARD Ltd^ 02476 226 888 | CASH’s Business Centre Coventry CV1 4PB | |
| Data Interchange PLC (DINet)^ 01733 371311 | Rhys House Minerva Business Park Lynchwood Peterborough PE2 6FT | |
| Easylink Services (UK) Ltd 0207 551 8888 | Customer Services and Support | Bishopsgate Court 4 Norton Folgate London E1 6DB |
| GXS Ltd 01932 776047 | GE Information Services | 18 Station Road Sunbury on Thames Middlesex TW16 6SB |
| SAA Consultants Ltd 01752 606 000 | EDI AS2 Services | The Computer Complex Somerset Place Plymouth PL3 4BB |
| Transalis Ltd 0845 123 3746 Email: customerservices@transalis.com | EDI Software As A Service (EDI SaaS) | 1 Northumberland Avenue, Trafalgar Square, London, WC2N 5BW |
| VERO International Software Ltd^ 0115 925 9500 | EDI | The Mill Brimscombe Port Stroud Gloucestershire |
Suppliers marked with a ^ provide OFTP communications software.
Commercial software products and online forms
- HMRC is not able to recommend or endorse any one product or service over another
- HMRC cannot provide support for these commercial products. Any queries or difficulties experienced by users should be taken up directly with the commercial supplier
- the commercial suppliers have provided the contact details above and HMRC cannot therefore guarantee that they are correct or assist if you are unable to contact them
- HMRC is not responsible for the contents or reliability of these commercial web sites and does not necessarily endorse the views expressed within them. HMRC cannot guarantee that these links will work all of the time and has no control over the availability of the linked pages
- if you are considering using a digital certificate, you must check that the software you are using also supports it
- HMRC will not be responsible for any loss, damage, cost or expense arising out of the use of this software