Privacy notice for Forestry Commission notice of landing forms
Updated 29 July 2025
Applies to England, Scotland and Wales
© Crown copyright 2025
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This publication is available at https://www.gov.uk/government/publications/notice-of-landing-form/privacy-notice-for-forestry-commission-notice-of-landing-forms
This privacy notice describes how we collect and use personal information on receipt of the notice of landing form.
Ensuring consignments meet the plant health (phytosanitary) requirements for timber, wood and wood products before it’s exported.
The Forestry Commission is committed to protecting the privacy and security of your personal information. This privacy notice covers: inspecting of imported regulated (controlled) timber, wood products and bark (wood material) in England, Scotland and Wales (Great Britain).
The notice describes how we collect and use personal information about you in accordance with data protection law, which includes the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
The Forestry Commission is registered as a data controller under the Data Protection Act (Registration No. Z6542658).
1. Purpose
The collection of personal data enables the Forestry Commission to carry out document checks and physical inspections of consignments of regulated wood.
2. Lawful basis
We will process your data under legal obligation, as a lawful basis drawn from Article 6 (1)c of the GDPR.
Your data
2.1 What personal data we process
Personal data is data which identifies an individual directly or indirectly, by reference to an identifier such as a name. The information we collect and process includes: for individuals and sole traders your name and contact details.
2.2 Where your personal data is stored
We are committed to doing all we can to keep your data secure while we process it. Your data will be stored in UK.
2.3 How long we keep your personal data
We will only retain your personal data for as long as it is needed for the purposes set out in this document or for as long as the law requires us to. We will process your personal data until 7 years from the inspection date of the regulated material after which it will be securely destroyed.
2.4 When we share your data
We will share your data with Contracted Inspectors in the following circumstances:
- to check the importer has provided the correctly completed Notification of Landing and relevant Phytosanitary Certificates
- arrange the necessary physical inspections
3. Your rights
More information on how we treat personal data, including information on your rights is available in the Forestry Commission’s Personal Information Charter.
4. Get in touch
If you have questions about the data we hold or concerns, please contact the Forestry Commission’s Data Protection Officer: dataprotection@forestrycommission.gov.uk
The Information Commissioner’s Office prefers complaints to be directed to the organisation and its DPO in the first instance.
However, if you are unhappy with the outcome following contact with Forestry Commission’s DPO, you can email casework@ico.org.uk or write to:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF